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FIELD QUARTERMASTER'S
HANDBOOK

COMPLETE FROM A COMPANY
TO A DIVISION

LIEUT. COL. F. H. LAWTON, Q. M. C, U. S. A.
cTWAJOR J. C. cTWcARTHUR (INF.), Q. M. C, U. S. A
cTWAJOR ^^/. A. DEMPSEY, Q. M. C; U. S. R.

Published by

GEORGE U. HARVEY

109 Lafayette Street

New York City

PRICE, $2.00
HARVEY MILITARY SERIES

Copyright, 1917, by
George U. Harvey

(Third Edition)

Printed by Harvey Press
109 Lafayette St., New York City

PREFACE

A working manual for all Quartermasters,
either Regular Army, Reserve Army or

^ National Guard.

««:

— ' The subject matter contains details on the
Quartermaster's duties, besides exhibits of
Forms and how to complete them.

Invaluable as a constant companion.

in

CD

.J
O

^ 345558

INTRODUCTION

Modern war is not what General Sherman is reported to have char-
acterized it. In its present intent, it aims to accomplish its purpose
quickly and successfully, but is not in essence barbarous. In carrying
out its purpose it is resourceful, humane and yet chivalrous. Civilization
owes much to war as can be proved by many illustrations. For example,
the future benefit which will accrue from the typhoid inoculation.

Ruskin says, "I found, in brief, that all great nations learned their
truth of word, and strength of thought in war; that they were nourished
in war, and wasted by peace; taught by war and deceived by peace;
trained by war, and betrayed by peace; in a word that they were borii
in war and expired in peace."

In the rise of nations. Individualism fiirst appears, then Nationalism,
and later Inter-nationalism. You can readily see applying this to our
own country which stage of development we have reached.

The object of our inquiry is not the larger aspects of the problem,
but a phase of its specialization. We are not to concern ourselves with
the problems of the line but of the Staff. With problems of supply, not
fighting. Our place is usually five to ten miles and further back of the
firing line.

In order that we may have a clear understanding of the place the
Quartermaster Corps occupies in the general scheme of government ad-
ministration, we will first take a general survey and afterwards confine
ourselves to the functions, powers, and duties of the Quartermaster Corps.

At present the executive duties of the Government are administered
through ten departments. These are :

1. Department of State. 6. Department of the Navy.

2. Department of the Treasury. 7. Department of the Interior.

3. Department of War. 8. Department of Agriculture.

4. Department of Justice. 9. Department of Commerce.

5. Post Office Department. 10. Department of Labor.

We are concerned only with one of these Departments, namely the
third, or the Department of War.

The Department of War was created by Act of Congress of August
7, 1789, by the following resolution, viz :

"There shall be at the seat of Government an Executive Department
to be known as the Department of War, and a Secretary of War who
shall be the head thereof."

"The Secretary of War is the regular constitutional organ of the
President for the administration of the Military Establishment of the
Nation and rules and orders publicly promulgated through him must be
received as the acts of the Executive and, as such, be binding upon all
within the sphere of his legal and constitutional authority. Such regu-
lations can not be questioned or defied because they may be thought
unwise or mistaken. The right of so considering and treating the au-
thority of the Executive, vested as it is with the command of the military
and naval forces, could not be intrusted to officers of any grade inferior

2 Field Quartermaster's Handbook

to the Commander in Chief; its consequence, if tolerated, would be a
complete disorganization of both the Army and Navy."

This Department of War is administered through twelve corps or de-
partments. These are :

1. General Staff Corps.

2. Adjutant General's Department.

3. Inspector General's Department.

4. Judge Advocate General's Department.

5. Quartermaster Corps.

6. Medical Department.

7. Corps of Engineers.

8. Ordnance Department.

9. Signal Corps.

10. Bureau of Insular Affairs of the War Department.

11. Militia Bureau. •

12. Panama Canal.

The duties of each of these corps and departments are as follows :
GENERAL STAFF

1. "The duties of the General Staff Corps shall be to prepare plans
for the national defense and for the mobilization of the military forces
in time of war; to investigate and report upon all questions affecting the
efficiency of the Army and its state of preparation for military opera-
tions ; to render professional aid and assistance to the Secretary of War
and to general officers and other superior commanders, and to act as their
agents in informing and coordinating the action of all different officers
who are subject under the terms of this Act to the supervision of the
Chief of Staff ; and to perform such other military duties not otherwise
assigned by law as may be from time to time prescribed by the Presi-
dent."

ADJUTANT GENERAL

2. "The Adjutant General is charged, under the direction of the
Secretary of War, and subject to the supervision of the Chief of Staff
in all matters pertaining to the command, discipline, or administration
of the existing (military establishment, with the duty of recording, authen-
ticating, and communicating to troops and individuals in the military
service all orders, instructions, and regulations issued by the Secretary
of War through the Chief of Staff; of preparing and distributing com-
missions ; of compiling and issuing the Army Register, and the Army
List and Directory, of consolidating the general returns of the Army; of
arranging and preserving the reports of officers detailed to visit encamp-
ments of militia, of preparing the annual returns of the militia required
by law to be submitted to Congress ; of managing the recruiting service
and of recording and issuing orders from the War Department remitting
or mitigating sentences of general prisoners who have been discharged
from the military service."

INSPECTOR GENERAL'S DEPARTMENT

3. "The sphere of inquiry of the Inspector General's Department
includes every branch of military affairs except when specially limited
in regulations or orders. Inspectors general and acting inspectors general

Field Quartermaster's Handbook 3

will exercise a comprehensive and general observation within the com-
mand to which they may be respectively assigned over all that pertains
to the efficiency of the Army, the condition and state of supplies of all
kinds, of arms and equipments, of the expenditure of public property and
moneys, and the condition of accounts of all disbursing officers of every
branch of the service, of the conduct, discipline, and efficiency of officers
and troops, and report with strict impartiality in regard to all irregulari-
ties that may be discovered. From time to time they will make such
suggestions as may appear to them practicable for the correction of any
defect that may come under their observation."

"Inspectors general will, from time to time, designate the articles which,
in their opinion, should be procured and kept for sale bj^ the Quarter-
master Corps to officers and enlisted men while in garrison or permanent
camps and while in temporary camps or on active campaign. These
recommendations will be submitted to the Secretary of War for his
action."

JUDGE ADVOCATE GENERAL'S DEPARTMENT

4. "This department is charged with reviewing and making reports
upon the proceedings of trials by court-martial of officers, enlisted men
and cadets, and the proceedings of courts of inquiry; making reports
upon applications for pardon or mitigation of sentences ; preparing and
revising charges and specifications prior to trial, and instructing judge-
advocates in regard to the conduct of prosecutions ; drafting of certain
contracts, bonds, etc. ; as also, f dr execution by the Secretary of War,
of deeds, leases, licenses, grants of rights of way, approval of locations
of rights of way, approval of plans of bridges, power dams, and other
structures, notices to alter bridges as obstructions to navigation, removal
of sunken wrecks, etc. ; framing of bills affecting legislation for the
Army, Militia, etc., forms of procedure, etc., preparing of opinions upon
questions relating to the appointment, promotion, rank,- pay, allowances,
etc., of officers, enlisted men, etc., and to their amenability to military
jurisdiction and discipline; upon civil rights, liabilities, and relations of
military persons and the exercise of the civil jurisdiction over them; as
to cases of death under Act of May 11, 1908, as amended by the Act
of March 3, 1909; upon the employment of the Army in the execution
of the laws ; upon the discharge of minors, deserters, etc., on habeas
corpus; upon the administration of military commands, the care and
government of military reservations, militia target ranges, etc., and the
extent of the United States and State jurisdiction over such reservations
or other lands of the United States; upon the proper construction of
appropriation acts and other statutes ; upon the interpretations and effect
of public contracts between the United States and individuals and corpo-
rations ; upon the validity and disposition of the varied claims against
the United States presented to the War Department, including injuries
received by employees on public works under Act of May 30, 1908; upon
the execution of public works under appropriation bj- Congress; upon
obstructions to navigation as caused by bridges, dams, locks, piers, harbor
lines, etc., upon the riparian rights of the United States and of States
and individuals on navigable waters, etc. ; and the furnishing to other
departments of the Government of statements and information opposite

4 Field Quartermaster's Handbook "

to claims therein pending; as to the application of the eight-hour law
(Act of Aug. 1, 1892), as amended by the Act of March 3, 1913, to the
various classes of work under the several bureaus of the War Depart-
ment, including river and harbor improvements."

By General Order 56, War Department, 1913, the Judge-Advocate-Gen-
eral of the Army is given charge, under the Secretary of War, of the
direction and control of the United States Military Prisons.

QUARTERMASTER CORPS

5. Next in order comes the Quartermaster Corps, which is charged
by the public with most of the crimes in the calendar. Embalmed beef,
inadequate railroad transportation and other deficiencies too numerous
to mention are the general charges. Red tape in a common disease.

The duties of the Quartermaster Corps are so multifarious that we
■will reserve consideration for the present and take them up specially
after describing the other Departments of the War Department.

MEDICAL DEPARTMENT

6. "The Medical Department is charged with the duty of investi-
gating the sanitary condition of the Army and making recammendations
in reference thereto, of advising with reference to the location of per-
manent camps and posts, the adoption of systems of water supply and
purification, and the disposal of wastes, with the duty of caring for the
sick and wounded, making physical examinations of officers and enlisted
men, the management and control of military hospitals, the recruitment,
instruction, and control of the Hospital Corps and of the Nurse Corps,
and furnishing all medical and hospital supplies except for public
animals."

CORPS OF ENGINEERS

7. "The duties of the Corps of Engineers comprise reconnoitring
and surveying for military purposes, including the laying out of camps ;
selection of sites and formation of plans and estimates for military
defenses ; construction and repair of fortifications and their accessories ;
the supervision of the location of all buildings in or within 1 mile of
any fortification ; the installation of electric power plants and electric
power cable connected with seacoast batteries, and furnishing the neces-
sary electrical supplies connected therewith ; planning and superintending
of defensive or offensive works of troops in the field ; examination of
routes of communications for supplies and for military movements; con-
struction and repair of military roads, railroads, and bridges ; [military
demolitions ; execution of river and harbor improvements assigned to
it; and such other duties as the President or Congress may order. It
collects, arranges, and preserves all correspondence, reports, memoirs,
estimates, plans, drawings, such deeds and titles as relate to the Wash-
ington Aqueduct and public buildings and grounds in the District of
Columbia, and models which concern or relate in any wise to the several
duties above enumerated."

ORDNANCE DEPARTMENT

8. "The Chief of Ordnance is charged with the duty of procuring,
My purchase or manufacture, and distributing the necessary ordnance

Field Quartermaster's Handbook 5

and ordnance stores for the Army and the Organized Militia, and estab-
lishes and maintains arsenals and depots for their manufacture and safe
keeping. All officers or other persons in the military establishment to
whom ordnance and ordnance supplies or funds are intrusted, will make
accounts and returns thereof to the Chief of Ordnance at the times and'
in the manner prescribed."

"Ordnance and ordnance stores include cannon and artillery vehicles
and equipments ; apparatus and machines for the service and maneuver
of artillery ; small arms, ammunition, and accouterments ; horse equip-
ments and harness for the field artillery, and horse equipments for
cavalry and for all mounted men except those in the Quartermaster
Corps ; tools, machinery, and materials for the ordnance service ; and all
property of whatever nature supplied to the military establishment by
the Ordnance Department.''

SIGNAL CORPS

9. "The Chief Signal Officer shall have charge, under the direction
of the Secretary of War, of all military signal duties and of books,
papers, and devices connected therewitH,, including telegraph and tele-
phone apparatus and the necessary meteorological instruments for use
on target ranges and for other military uses ; of the construction, re-
pair, and operation of military telegraph lines and the duty of col-
lecting and transimitting information for the Army, by telegraph or other-
wise, and of all other duties usually pertaining to military signaling and
the operation of such corps as shall be confined to strictly military
matters; of the direction of the Signal Corps of the Army and the con-
trol of the officers, enlisted men, and employees attached thereto; of
the supply, installation, repair, and operation of military cables, telegraph
and telephone lines, and radio apparatus and stations ; of the supply,
repair, and operation of field telegraph trains and balloon trains; of the
preparation and revision of the War Department Telegraph Code; of the
supervision of such instruction in military signaling, telephony, and tele-
graphy, as may be prescribed in orders from the War Department,
except such as is used by the Coast Artillery in fire control and fire
direction and service of submarine mines ; of the procurement, preserva-
tion, and distribution of the necessary supplies for the Signal Corps, and
of the procurement and issue of signal equipment required in coast
defense."

BUREAU OF INSULAR AFFAIRS

10. "The Division of Insular Affairs of the War Department, or-
ganized by the Secretary of War, is hereby continued until otherwise
provided, and shall hereafter be known as the Bureau of Insular Affairs
of the War Department. The business assigned to said Bureau shall
embrace all matters pertaining to civil government in the island posses-
sions of the United States subject to the jurisdiction of the War De-
partment; and the Secretary of War is hereby authorized to detail an
officer of the Army whom he may consider especially well qualified, to
act under the authority of the Secretary of War as the chief of said
Bureau."

6 Field Quartermaster's Handbook

MILITIA BUREAU

11. "This Bureau is a part of the officer of the Chief of Staff and has
immediate supervision over all matters pertaining to the National Guard.
The execution of the President's order of June, 1916, directing mobili-
zation of the Militia came first under the Militia Bureau.

PANAMA CANAL

12. In 1904 President Roosevelt issued the following instructions
relative to the Canal Zone, viz : "I direct that all the vi^ork of the com-
mission done by virtue of powers vested in me by the Act of Congress
approved June 28, 1902, in the digging, construction, and completion of
the canal, and all the governmental power in and over said canal
zone, and its appurtenant territory, which by virtue of the act
of Congress approved April 28, 1904, and these instructions, shall be
vested in said Isthmian Canal Commission, shall be carried on or exer-
cised under your supervision and direction as Secretary of War."

We have now finished our general survey and will proceed to con-
sideration of the duties of the Quartermaster Corps.

THE QUARTERMASTER CORPS

The Quartermaster Corps is charged with the duty of providing means
of transportation of every character, either under contract or in kind,
which may be needed in the movement of troops and material of war.
It furnishes all public animals employed in the service of the Army, the
forage consumed by them, wagons and all articles necessary for their
use, and the horse equipments for the Quartermaster Corps. It furnishes
clothing, camp and garrison equipage, barracks, storehouses, and other
J^uildings ; constructs and repairs roads, railways, bridges, builds and
charters ships, boats, docks, and wharves needed for military purposes;
supplies subsistence for enlisted men and others entitled thereto; sup-
plies articles for authorized sales and issues ; furnishes lists of articles
authorized to be kept for sale; gives instructions for procuring, dis-
tributing, issuing, selling, and accounting for all quartermaster and
subsistence supplies ; has charge of the supply and distribution of and
accounting for funds for the payment of the Army, and such other
financial duties as are specially assigned to it; and attends to all matters
connected with military operations which are not expressly assigned to
some other bureau of the War Department. The Quartermaster Corps
transports to the place of issue and provides storehouses and other rneans
of protection for the preservation of stores supplied for the Army by
other departments.

Please notice especially one clause just read, "And attends to all matters
connected with military operations which are not expressly assigned to
some other bureau of the War Department."

Under this the Quartermaster Corps becomes inevitably the one
charged with unlimited responsibilities as the science of war demands
new accessories or develops new problems.

The fixed duties of the Quartermaster Corps if performed in their
entirety by one man would require him to be :

Field Quartermaster's Handbook 7

1. A Railroad Expert. 5. Architect. 10. Banker.

2. Civil Engineer. 6. Food Chemist. 11. Motor Expert.

3. Ship Constructor. 7. Industrial Chemist. 12. Electrical Engineer

4. Builder. 8. Accountant. 13. Navigator.

9. Textile Expert.

In fact there seems hardly any profession or scientific accomplishment
from which something of use and efficiency cannot be brought to ad-
vantage into the service of the Quartermaster Corps. It has been the
custom of the past to regard the transportation, feeding, clothing, and
equipping of an Army as subordinate and inferior. Arms, brains and
courage are the first requirements, but the outstanding facts of the present
war indicate plainly the mobilization of industries as well as of arms.
The really efficient Quartermaster of the future will be an expert man
of business as well as versed in war, a man knowing sources of supply,
best and quickest methods, as well as the diversifications of modern
business.

In reviewing the work, of the Quartermaster Corps, its failures, red
tape and alleged inefficiency, do not fail to keep in mind the general work
it is called upon to perform. At present our Army in round numbers
consists of about one hundred thousand men. Prior to the present fiscal
year which ends June 30th next, the authorized expenditures for the
Army totaled about one hundred million. This present fiscal year the
Army appropriations reached, without mobilization expenses of many
millions, the total of three hundred imillions ; of this amount the Quarter-
master Corps is charged with the disbursement of about one hundred
and eighty millions. If you compare with this a corporation with whose
business you are familiar, that does a business of twenty millions a
year ; then multiply this nine times ; add to it the peculiarities of service
in the Philippines, Hawaii, Canal Zone, and Porto Rico, you will then
have a conception of the work the Quartermaster Corps is called upon
to perform.

Under an Act of August 24, 1912, the office establishments of the Quarter-
master General, the Commissary General, and the Pay Master General
of the Army were consolidated and constituted into a single bureau of the
War Department to be known hereafter as the Quartermaster Corps,
and its head to be named the Chief of the Quartermaster Corps. This
action consolidated the former Quartcrmaster,*Subsistence and Pay De-
partments of the Army into one corps, and brought the entire work of
the three separate departments under one supervision.

The present commissioned personnel, in addition to non-commissioned
officers and privates of the Quartermaster Corps and civilian employees,
is composed of the following:

Major General 1

Brigadier Generals 2

Colonels 14

Lieutenant Colonels 27

Majors .- 52

Captains 109

2d Lieutenants 72

Total 277

B Field Quartermaster's Handbook

Historically, the office of the Quartermaster General was originally
created during the War of the Revolution by resolution of Congress
of June 16, 1775, and, by subsequent resolution dated July 19, 1775. The
appointment to the vacancy was vested in General Washington, and by
resolution of Dec. 22, 1775, the rank of Colonel was attached to the
office. The first appointee was Thomas Mifflin of Pennsylvania, who
continued to exercise its function until Aug. 5, 1780. On July 25, 1785,
the office expired on account of statutory limitation. After the close
of active military operations in 1781, practice of supplying the troops
by system of contracts, which had been resorted to during the war and
had been approved by resolution of Congress, dated Oct. 2, 1778, was
resumed and continued to exist until its failure as an efficient method
of supply was demonstrated during the War of 1812.

The present Quartermaster Department was established by name by
Act of March 28, 1812, and the commissioned personnel at that time
consisted of a Brigadier General as Quartermaster General, four Deputy
Quartermasters, and as many assistant Deputy Quartermasters as the
President decided were required. You will accordingly notice that with
the consolidation of August 24, 1912, the Quartermaster Department had
•been in existence a little over one hundred years.

The second large division of the Quartermaster Corps, that of the
Subsistence Department, was created during the War of the Revolution
by resolution of Congress dated July 19, 1775^ and on the recommenda-
tion of General Washington, Jonathon Trumbull of Connecticut was
appointed to the office. The methods of supplying the army with pro-
visions having proved inadequate, the matter was investigated by a com»-
mittee of Congress and the Department was re-organized by resolution
of Congress dated June 10, 1777. The Subsistence Department has ex-
isted from that time until its consolidation with the Quartermaster and
Pay Departments in 1912 substantially as organized.

The first established army ration, as furnished by the Subsistence De-
partment, under Act of April 30, 1790, consisted of the following:

1 lb. of fresh or salt beef, or and to each 100 rations :

3/^ lb. of pork or bacon, 1 qt. of salt,

1 lb. of flour, 2 qts. of vinegar,

3^ gill of spirits; 2 lbs. of soap,

•* "" 1 lb. of candles.

By act of March 3, 1779, the regular spirit ration was reduced to
^2 gill and comimanding officers were authorized to make extra issue
of spirits as the rate of ^ gill per ration "in cases of fatigue service
or other extraordinary occasions." The issue of spirits as a component
part of a ration was discontinued by executive order in 1832, and an
issue of coffee and sugar was substituted therefore at the rate of four
pounds of coffee and eight pounds of sugar to one hundred rations.

The last of the three departments combined in the Quartermaster Corps
is the Pay Department. A system of payment of troops by means of
regimental pay masters had been prescribed by several resolutions of
Congress during the government under the Articles of Confederation.
The Office of Pay Master General had also been established but had
ceased to exist prior to the organization of the government under the

Field Quartermaster's Handbook 9

Constitution and the office and duties of Pay Master General were merged
in those of Commissioner of Army Accounts by resolution of Congress
dated March 3, 1787. A system of regimental pay masters established
during the War of the Revolution was organized and continued in the
military force, authorized by the Act of Sept. 29, 1789. The various
minor changes and increases in the Pay Department remained practically
as originally organized until the consolidation into the Quartermaster
Corps by Act of August 24, 1912,

CHAPTER I.

It may be interesting to detail how the Quartermaster Corps gets
its funds, accounts for and disburses the same, as well as the organiza-
tion of the various offices of the Quartermaster Corps.

1st — The Source from which Funds Are Obtained:

All supplies and services furnished the Army by the Quartermaster
Corps are procured from the funds appropriated therefore annually by
an act of Congress entitled, "An act making appropriation for the sup-
port of the Army, etc.", generally referred to as "The Army Appro-
priation Act." Congress appropriates the funds on an itemized budget
presented to the House Committee of Military Affairs by the Quarter-
master General, in person, usually in December or January of each year
for the funds required for the fiscal year beginning the 1st of July next.
To the House Committee of Military Affairs, the Quartermaster General
reports his approximate expenditures for the fiscal year then ending and
under each appropriation and item thereunder the purposes for which the
money is required. After satisfying itself, the committee then makes
such recommendations to the House as to the amount which it considers
the House should appropriate for the support of the Army for the
coming fiscal year. The present appropriation bill, for exa,mple, is con-
tained in Bulletin 33 of the War Department, 1916, but we will defer
the discussion with reference to the individual appropriations of money
allotted to the Quartermaster Corps for later treatment.

The word "appropriations" as used, means the various amounts au-
thorized by Congress in the annual act making appropriation for the
support of the Army to be expended for the purposes indicated by the
title and context thereof by the Quartermaster Corps in accordance with
law and regulations.

The money appropriated in support of the Army and disbursed by
the Quartermaster Corps is accounted for under twenty-one separate
headings, as follows :

1. Pay. *5. Regular supplies.

2. Philippine scouts. *6. Incidental expenses.

3. Mileage. *7. Transportation of the Army.
*4. Subsistence. *SJ Water and sewers.

*9. Clothing — camp and garrison equipage.

10. Horses of cavalry, artillery and engineers, etc.

11. Barracks and quarters.

12. Military post exchanges.

13. Roads, walks, wharves and drainage.

14. Construction and repair of roads, etc., in Alaska.

15. Barracks and quarters, Philippine Islands.

16. Construction and repair of hospitals.

17. Quarters for hospital stewards.

18. Shooting galleries and ranges.

19. Maintenance, Army War College.

* Accounted for under one head, "Supplies, Services and Trans-
portation."-

10

Field Quartermaster's Handbook 11

20. Rent of buildings for Quartermaster Corps in District of Col-
umbia and elsewhere.

21. Claims for damages, etc., lo private property.

Under the various appropriations above specified, there are 657 num-
bered items and sub-items which are used for purposes of identification
on all requisitions for supplies and services, and in money vouchers and
invoices of supplies. For example : Item No. 229E would cover "repairs
to automobiles, including spare parts and accessories. Appropriation
Supplies, Services and Transportation, Q. M. C." Of course, it is not
required in the service that each one of these items should be memorized,
but a printed list of them is issued from the office of the Quartermaster
General, and as many copies as may be needed distributed to the variouf.
offices.

The cost of all supplies and services is charged to the appropriation
or appropriations indicated by the wording of the Act and the purpose
for which the article or the service is required. Section 7 of the Act
making appropriation for the support of the Army for the fiscal year
ending June 30, 1913, and for other purposes, provides "that the ap-
propriations herein provided for the several departments consolidated
under this act shall be available for the consolidated Corps herein
created."

The various classes of offices of the Quartermaster Corps are as follows :

(A) The Office of the Quartermaster General of the Army, which"
is in Washington, D. C.

(B) The offices of the Department Quartermaster, of which there
are one each at the headquarters of each territorial department. These
offices are at present located as follows :

Governors Island, N. Y. — Eastern Dept., to which is attached the army
posts in the Canal Zone and Porto Rico.
Chicago, 111., Central Dept.
San Antonio, Tex., Southern Dept.

San Francisco, Cal., Western Dept. To which is attached Alaska.
Hawaiian Department.
Manila, P. I., Philippine Department.

(C) The offices of the various Depot Quartermasters in charge
of general depots of supply are in the following places :

1. Boston, Mass. 5. Omaha, Nebr.,

2. Chicago, 111. 6. Philadelphia, Pa.

3. Jeflfersonville, Ind. 7. St. Louis, Mo.

4. New York City, N. Y. 8. San Antonio, Tex.

9. San Francisco. Cal.

(D) The offices of quartermasters at posts, garrisoned by Coast
Artillery and by mobile troops. The number of garrison posts in the
Eastern Department, which comprises twenty-two states and the District
of Columbia, on the Eastern and Southern seaboard, in addition to Porto
Rico and the Canal Zone, is eighty.

(E) Quartermasters at independent stations not coming under the
above classes and under the direct control of the Quartermaster General
of the Army.

12 Field Quartermaster's Handbook

(F) Officers of constructing Quartermasters who have in charge
the supervision of construction work of the Quartermaster Corps at
posts or stations where assigned and who are also under the direct con-
trol of the Quartermaster General of the Army.

(G) Office of the general superintendent of the Army Transport
service.

(H) Office of a Transport Quartermaster, which may be also
aboard a transport.

The office organizations through which it transacts its business are
as follows :

For the office of the Quartermaster General (five divisions)

1. Administrative division:

Mail and record branch, Administrative branch.

Personnel branch.

2. Finance and accounting division:

Contract branch, Officers' money accounts branch.

Finance branch, Property account branch,

Bookkeeping and accounting branch.

3. Supplies division:

Miscellaneous supplies branch. Subsistence supplies branch.

Clothing and equipage branch.

4. Construction and repair division:

Construction branch, Mechanical branch,

Miscellaneous branch, Reservation branch.

Drafting branch.

5. Transportation division:

Land transportation branch. Water transportation branch.

Remount branch.

For the offices of Dept. Quartermaster, (3 divisions)
1. Administrative division:

Mail and record branch, Personnel and miscellaneous branch.

2 Finance and accounting division:

Finance branch, Accounting branch.

3. Supplies division (including transportation and construction and
repair) :

Subsistence supplies branch, Transportation branch,

Miscellaneous supplies branch. Construction and repair branch.

For the offices of the Depot Quartermaster, (3 divisions)

1. Administrative division:

Mail and record branch, Personnel and miscellaneous branch.

2. Finance and accounting division:

Finance branch, . Accounting branch.

3. Supplies division (including transportation):
Supplies branch. Purchasing branch,

Transportation branch.
For the offices of the Quartermasters at posts (4 divisions)

1. Administrative division:

Mail and record branch, Personnel and (miscellaneous branch.

2. Finance and accounting division:

Field Quartermaster's Handbook 13

3. Supplies division:

Subsistence supplies branch, Clothing and equipage branch.

Miscellaneous branch.

4. Transportation and construction and repair division:
Transportation branch, Construction and repair branch.

We have now considered the following subjects in general outline, viz:

1. Creation of War Department among the Executive Depart-
ments.

(a.) Names of the 10 Departments.

2. Corps and departments of War Department.
(a.) Names of the 12 Corps, etc.

(b.) Duties of each except Q. M. C.
(c.) Duties of Q. M. C.

3. Appropriations:
(a.) Names of each.

(b.) Items and sub-items of
(c.) How costs are charged-

4. The eight classes of Quartermaster Offices:
(a) Quartermaster General (One)

(b.) Department Quartermasters (Five).

(c.) Depot Quartermasters.

(d.) Post Quartermasters.

(e.) Independent Quartermasters.

(f.) Constructing Quartermasters.

(g.) Superintendent Army Transport Service.

(h.) Transport Quartermaster.

5. The office organization of the various classes of Quartermaster
Offices.

Next follows the personnel of the Quartermaster Corps, which con-
sists of:

(a.) Commissioned Officers.
(b.) Civilians.

1. Clerks.

2. Technical employes.

3. Messengers.

4. Laborers, etc.
(c.) Enlisted.

1. Quartermaster Sergeants, Senior grade.

2. Quartermaster Sergeants.
• 3. Sergeants, 1st class.

4. Sergeants.

5. Corporals.

6. Cooks.

7. Privates, 1st class.

8. Privates.

All trades and qualifications are represented in the enlisted personnel
of the Quartermaster Corps.

14 Field Quartermaster's Handbook

The grade of Quartermaster Sergeant, senior grade, includes:

(a.) Master Electrician.

(b.) Instructor, Q. M. C. School.

(c.) Inspector of Subsistence Stores.

(d.) Engineer of Motor Transport.

The grade of Quartermaster Sergeant provides men to act as store-
keepers and also as clerks to Quartermasters.

The grade of Sergeant, 1st class, includes :

(a.) Foremen Engineers.

(b.) Truckmasters.

(c.) Bakers.

(d) Clerks.

(e.) Packmasters, Foremen Plumbers, Foremen Mechanics, Foremen
Blacksmiths and Horseshoers, Trainmasters, Foremen Carpenters and
Foremen Painters.

The grade of Sergeant includes :

(a.) Clerks, stenographers and typewriters.

(b) Storekeepers and Foragemasters.

(c.) School Teachers.

(d.) Electricians.

(e.) Engineers, Assistant Truckmasters, Machinists and Chauf-
feurs.

(f.) Bakers, Blacksmiths, Painters, Plumbers, etc.

Those of the grade of Corporal and the Privates are intended to serve
as laborers, storekeepers, assistants and helpers on the general work of
the Corps.

We will next enquire how the Quartermaster Corps purchases its
supplies and engage its services.

With operations so various and being accountable as well as respon-
sible for vast sums of monej% more or less rigid rules are necessary.

An officer of the Quartermaster Corps may have permission or be
ordered to make a contract or a purchase but he alone is responsible
under the laws and regulations for his action. Nor can he, except under
certain unusual circumstances, make a contract or purchase without
inviting competition. Nor can any officer of the Quartermaster Corps,
or any officer doing duty therein, be concerned directly or indirectly in
the purchase or sale of any article intended for or appertaining to the
<iepartment, except on account of the United States. Nor can an officer
accept voluntary service under this law : "Hereafter no Department or
officer of the United States shall accept voluntary service for the Govern-
ment or employ personal service in excess of that authorized by law,
except in cases of sudden emergency involving the loss of human life
or the destruction of property."

The general act authorizing purchases is the following: "No contract
or purchase on behalf of the United States shall be made, unless the
same is authorized by law or is under an appropriation adequate to its
fulfilment, except in the War and Navy Departments, for clothing, sub-
sistence, forage, fuel, quarters, transportation or medical and hospital
supplies, which however, shall not exceed the necessities of the current
year."

Field Quartermaster's Handbook 15

As a general rule supplies must be advertised, for the law providing
that "All purchases and contracts for supplies or services in any of the
Departments of the Government, except for personal services, shall be
imade by advertising a sufficient time previously for proposals respecting
the same when the public exigencies do not require the immediate de-
livery of the articles or performance of the service. When immediate
delivery or performance is required by the public exigency the articles
or service required may be procured by open purchase or contract at
the places and in the manner in which said articles are usually bought
and sold or such services engaged between individuals."

"Hereafter, except in cases of emergency or where it is impracticable
to secure competition, the purchase of all supplies for the use of the
various departments and posts of the Army and of the branches of
the Army service shall only be made after advertisement, and shall be
purchased where the same can be purchased the cheapest, quality and
cost of transportation and the interests of the Government considered,
but every open-market emergency purchase made in the manner com-
mon among business men vviiich exceeds in amount one hundred dollars
shall be reported for approval to the Secretary of War under such regu-
lations as he may prescribe."

"That all purchases of said supplies, except in cases of emergency,
which must be at once reported to the Secretarj- of War for his approval,
shall be made by contract after public notice of not less than ten days
for small amounts for immediate use, and of not less than from thirty
to sixty days whenever, in the opinion of the Secretary of War, the
circumstances of the case and conditions of the service shall warrant
such extension of time. The award in every case shall be made to the
lowest responsible bidder for the best and most suitable article, the
right being reserved to reject any and all bids."

"Hereafter the purchase of supplies and the procurement of services
for all branches of the Army service may be made in open market, in
the manner common among business men, when the aggregate of the
amount required does not exceed five hundred dollars ; but every such
purchase exceeding one hundred dollars shall be promptly reported to
the Secretary of War for approval, under such regulations as he may
prescribe."

In addition to the above, "Emergency purchases of quartermaster stores
payable from appropriations, for incidental expenses, army transporta-
tion, and regular supplies, not exceeding $200 in any one case, may be
made under the authority of the department commander, but purchases
under this authority' should be avoided as much as possible by timely
requisitions."

You have doubtless observed the words "supplies" and "services."

The word "supplies" covers all those things which the well known
needs of the public service require.

"Services" are of two kinds :

Personal and Non-personal.

Personal services are obtained from the following sources:

(a.) From civil life as in an emergency or for a job.

(b.) From Civil Service registers.

16 Field Quartermaster's Handbook

(c.) Through enlistment in the Quartermaster Corps.

The definition of "Personal service" is "Whoever works personally as.
a servant of the Government renders personal service under the meaning
of section 3709 of the Revised Statutes. Personal services may be either
skilled or unskilled ; may be rendered pursuant to informal agreement
or contract, by individuals or firms or their agents; but all considera-
tion of material is excluded."

Non-personal services include securing of telephone service, water,
electric light, shoeing animals, wagon transportation, hauling, ferry
service, printing, rentals, etc.

The method by which supplies may be purchased and services engaged
are as follows :

First- -By contract reduced to writing and signed by the contract-
ing parties with their names at the end thereof :

(1) After advertising, with the lowest responsible bidder, for the
best and most suitable supplies or services.

(2) After advertising, with other than the lowest responsible
bidder, when proposals received are above the market prices or other-
wise unreasonable.

(3) Without advertising when it is impractical to secure com-
petition. •

(4) Without readvertisement when proposals have been invited
and none have been received.

(5) Without advertising, when immediate delivery or performance
is required by public exigency.

Second — By proposal and acceptance agreement or by proposal and
letter of acceptance, unless there is involved the construction, repair,
or alteration of public works (including vessels).

When delivery or performance is to be completed within sixty (60)
days, and the total amount or cost involved does not exceed $5,000, or

When the total cost of the supplies or services does not exceed $500,
irrespective of the time of delivery or performance :

(1) After advertising, with the lowest responsible bidder for the
best and most suitable supplies or services.

(2) After advertising, with other than the lowest responsible
bidder, when proposals received are above the market price or other-
wise unreasonable.

(3) Without advertising, when it is impracticable to secure com-
petition.

(4) Without readvertisement, when proposals have been invited
and none have been received.

(5) Without advertisement, when immediate delivery or perform-
ance is required by a public exigency.

Third — By open-market purchase (without advertisement or con-
tract) in the manner common among business men, when the delivery
or performance immediately follows the award or bargain :

(1) When the aggregate amount or cost of the supplies or services
to be procured does not exceed $500 in amount.

Field Quartermaster's Handbook 17

(2) When immediate delivery or performance is required by a
public exigency.

(3) When exceptional articles of subsistence stores are to be pro-
cured.

(4) When it is impracticable to secure competition.

(5) When proposals have been invited and none received.

(6) When proposals received are above the market price or other-
•\vise unreasonable.

(7) When the service is for newspaper advertising.

(8) When purchases are made from Indians.

For purposes of accounting and business methods, services are divided
into four classes as follows:

Class I which includes personal and non-personal required in connec-
tion with pay, supply, equipment, subsistence and shelter of troops in
garrison or in the field which can be anticipated and estimated for in
advance.

Class n which includes like services to those in Class I but which
are incidental or emergent.

Class III includes all services for repairs to public buildings, roads,
walks, wharves, drains, plumbing, heating, etc.

Class IV including all other services required not embraced in Classes
I, II and III, like new constructions, or other projects, not repairs.

Supplies are in like manner divided into five classes as follows :

Class "A" which includes most of the usual articles used by troops.

Class "A-1" which includes all subsistence stores.

Class "B" which includes all supplies required in repairs to public
buildings, roads, walks, wharves, plumbing, heating, etc.

Class "C" which includes all clothing.

Class "D" which includes all other supplies not embraced in the other
classes.

These classifications of supplies and services have definite and distinct
uses in the transaction of business as we shall see later.

CHAPTER II.

The problem here presented will be the establishment of a camp
for an Infantry Division of approximately 15,000 men at a point
in New York State to be known as Camp X. The work of establish-
ing this camp is to be done by Major John Doe, Q. M. C, U. S. R.

The aim will be to give you, in outline, the duties that you are liable
to be called upon to perform in the event of active service.

It should be borne in mind that this problem is applicable to both larger
and smaller commands, in other words, that the same general principles
would be involved ; also that the duties of Quartermasters, both Captain
and Major, are essentially of the same character, and the method of
securing supplies, paying therefor and in fact everything herein explained,
applies to your duties when in camp, as in this problem, or anywhere else.

Major Doe receives orders from The Adjutant General of the Army,
Washington, D. C, to report to the Commanding General, Depart-
ment of the East, at Governor's Island, New York -Harbor, for active
duty.

AT DEPARTMENT HEADQUARTERS

Upon arrival at Headquarters Major Doe inquires for and reports
to the Department Adjutant, showing his orders from Washington.
He will then receive an order worded about as follows:

HEADQUARTERS, EASTERN DEPARTMENT,

Governor's Island, New York, Alarch 1, 1917.
Special Orders, No. 143.

1. Under War Department instructions of February 25, 1917, Major
John Doe, Q. M. C, U. S. R., is detailed for duty as Quartermaster,
Mobilization Camp X, N. Y., and will proceed to the camp with the
lea,st practical delay and prepare same for the reception of troops.

Upon the completion of this duty he will return to these head-
quarters, unless otherwise ordered.

The travel directed is necessary in the military service.

By Command of Major General White.

K. T. JONES,
OFFICIAL, Colonel, C. A. C,

W. A. DOWNS, Chief of Staff.

Adjutant General, Adjutant.

He then proceeds to the office of the Department Quartermaster, and
reports to him, showing his order and requesting detailed instructions,
which for the purpose of this problem will be assumed to be given as
follows :

(a) The camp site has been selected and leased by the govern-
ment in advance.

* For detailed explanation of uniform and equipment required and
where to procure it see Appendix "A."

18

Field Quartermaster's Handbook 19

(b) The troops will begin to arrive at the camp in about two
weeks.

(c) The troops will arrive equipped with the uniform they wear,
blankets and ordnance only.

(d) A company of Engineers, equipped for field service, will ar-
rive at the camp on the third day to assist in laying out the camp
site.

(e) A superintendent of construction will report at once.

(f) An of!ice and the necessary wagon transportation for camp
purposes will be procured locally as needed,

These are desirable conditions, not all of which will maintain, but
information should be secured on all of the points mentioned.

After receiving these instructions Major Doe should request the
services, temporarily, of clerk from the office force and proceed about as
follows :

1. Write a letter requesting that a clerk be detailed to accompany
him to Camp X. As this letter will be written in accordance with
the form laid down for all official letters of the War Department^
it is given in full.

OFFICE OF THE QUARTERMASTER,

Camp X, N. Y., March 1, 1917.
FROM: Quartermaster,

TO: Commanding General, Eastern Department,

SUBJECT: Assignment of a clerk.

1. It is requested that a competent and experienced clerk be
assigned to this camp and ordered to report immediately for duty.

JOHN DOE,
Major Q. M. C, U. S. R.

2. Write a letter requesting that the following be invoiced and
shipped to him by express, viz:

(a) One typewriter,

(b) One field desk, packed with necessary stationery and the fol-
lowing books, etc.:

Army regulations.
Quartermaster Manual.
Field Service Regulations.

General Orders No. 39, War Department, 1915 (equipment cir-
cular).

Table of Organizations.
Emergency Check Book-
Railroad Guide.

Circular 28, O. Q. M. Corps, 1913 (Class "A" circular).
Circular 12, Q. M. G. O., 1916 (blank form circular).
Circular 16, Q. M. G. O., 1916 (railroad routing circular).
One Book of Transportation Requests, containing 100 requests.
One Book of Telegraph Blanks, containing 100 telegrams.

20 Field Quartermaster's Handbook

A supplj of following Q. M. C. Forms :

Circular Proposals (Forms No. 118, 119, 119a and 119b).

Leases (Form No. 101).

Bills of Lading, complete (Forms No. 153, 154, 155, 156 and 151).

3. He should next prepare an Estimate of Funds (Form No. 34)
for an amount sufficient for the preliminary work of the camp, asking
for the following amounts:

Appropriation : Supplies, Services and Transportation ; ten thousand
dollars ($10,000).

Appropriation: Barracks and Quarters; two thousand dollars ($2,-
000), and that these atnounts be at once placed to his credit with the
Treasurer of the United States.

For illustration see Appendix "B."

4. Write a letter requesting that the following personnel be ordered
to the camp immediately:

1 Captain, assistant. 1 Requisition Clerk.

1 Chief Clerk. 1 Construction and Repair Clerk.

1 Stenographer. 1 Transportation Clerk.

2 Finance Clerks. 3 Clerks, misc. work.
1 Record Clerk. 2 Checkers.

At Subsistence Warehouse.
1 Quartermaster Sergeant.
8 Assistants (2 Corporals, 4 Privates 1st Class, 2 Privates).

At Clothing Warehouse.
1 Quartermaster Sergeant.

3 Assistants i,l Corporal, 2 Privates 1st Class).

At Equipment Warehouse.

1 Quartermaster Sergeant.

5 Assistants (2 Corporals, 1 Private 1st Class, 2 Privates).

At Corral.
1 Quartermaster Sergeant, wagonmaster.
1 Sergeant Q. M. Corps, assistant wagonmaster.
1 Sergeant Q. M. Corps, in charge of property.
14 Privates 1st Class, teamsters.

6 Chauffeurs (Sergeant Q. M. C).

At Bakery.

4 Sections of Bakery Company, complete (See Table of Organiza-
tions).

Miscellaneous Employees.
3 Stationary Engineers (or 2 Engineers and 1 Electrician), at pump
houses.

1 Wheelwright
1 Blacksmith.
1 Machinist.

Field Quartermaster's Handbook 21

The balance of the employees will be secured near the camp —
4 Watchmen (at warehouses, corral, shops and railroad yards).
12 laborers.

1 Blacksmith, helper.
4 Scavengers.

2 Firemen.
1 Cook.

RECAPITULATION.
(Exclusive of Bakery.)

Commissioned Officers -w 2

Civilian Clerks 13

Quartermaster Sergeants 4

Sergeants Q. M. Corps 8

Corporals Q. M. Corps 5

Privates 1st Class 21

Privates * 4

Miscellaneous employees 30

Total 87

The above is considered to be a minimum force for the work to
be performed. The particular grades of non-commissioned officers
specified, for instance, may not be available, but other non-commis-
sioned officers or civilians should be provided to replace them.

PROCEEDING TO CAMP
Having accomplished the above, and after ascertaining that the
Department Quartermaster has no further instructions for him, Major
Doe now proceeds to Camp X, accompanied by his clerk. For the
journey he is allowed seven cents a mile as reimbursement on voucher
Form No. 337, W. D., properly made out and forwarded, after com-
pletion of the journey, to the Department Quartermaster, or he may,
if he so desires, present the order he received from the Department
Adjutant to any Quartermaster and secure a Transportation Request
(to be described later), which when presented at any railroad ticket
office will secure him the necessary ticket. In this case he would
be reimbursed for his other expenses including sleeping car expenses, etc.,
on the same form and in the same manner, at the rate of four cents per
mile.

AT CAMP

Camp X is found, upon arrival, to be located three miles from
the railroad and town. After securing lodgings which are at his own
expense, the first thing to be procured is an office; this should be as
conveniently located with respect to the town and camp as possible.
It should consist of at least two rooms, one as private office and the
other large enough to accommodate the clerical force soon to arrive.

The lease of this office should be made on Q. M. C. Form No. 101
and in accordance with the instructions thereon. It should include
the absolutely necessary office furniture.

22 Field Quartermaster's Handbook

The arrangements for renting the office should be secured in the
ordinary business way, by verbal agreement to be later followed by
a written agreement.

Once established in this office with nis clerk, held desk and type-
writer, Major Doe is ready to begin work. His first duties should be
as follows:

1. Rental of a telephone, in the ordinary manner.

2. Inform postal and telegraph officials of his location.

3. Rental of an automobile for official use, if necessary.

The cheapest price at which a suitable machine can be obtained
by the day or week should be ascertained from the different dealers,
this price to include chauffeur, tires, and gasoline and oil, at so much
per gallon. The dealer from whom the machine is rented to submit
his price in writing, and an official letter be written to him accepting
his offer.

4. Visiting local merchants and city or town officials with a view
to finding out what is procurable locally, in quantities sufficient for
the needs of the camp, and to inform himself of the situation with
regard to the employment of labor, the nearest markets for what is
not procurable localK', and in general, any information that they may
have to give. He should bear in mind that the official and business
element of the community can help his project a great deal. His aim
should always be to secure their active co-operation in all proper
ways.

5. Looking over in a general way, the camp site with special at-
tention to drainage, lighting, railroad spurs and water supply. Nothing
is more important or will contribute more to the well-being of the
camp than a supply of good potable water.

The best water is secured from springs, next from driven wells or
from water works of the locality. Water from streams, especially in
a thickly settled community, is to be avoided if possible. The source
of the water supply should be carefully investigated and the water
analj'zed in advance.

The approximate daily requirements of water are as follows:

When on the march — 6 gallons per man and 6 to 10 gallons per
animal.

When in permanent camp with kitchens, bath-houses, etc.; — 25 to
30 gallons per man and 10 to 15 gallons per animal.

6. Communicating with the division superintendent of the railroad
and arranging for his presence, as soon as possible, in connection
with the laying out and construction of spur tracks to the camp.

A careful study should be made of Table of Organizations and Field
Service Regulations, so as to be perfectly familiar with the number
of men and the different units composing an Infantry Division, aS
well as the type of camps prescribed, etc.

Field Quartermaster's Handbook 23.

Major Doe will probably retire late on this, as well as many of
the nights to come, and with more and more of a realization that in
electing to serve his country as a Quartermaster, he did not elect the
easiest post. Later he will probably decide that he elected the most
difficult. He will find that when things go right, they are taken as
a matter of course by all but a few, with no thought on their part
of the work he has done, but when the least thing goes wrong he
must expect everyone effected to complain and blame him more or
less loudly. All of which is only human nature after all.

If he is to be successful he will, however, be out early the following
morning, as there is much to be done.

SECOND DAY

The most important work for Major Doe on this, his second day
in the office, will be the requisitions (the War Department's term
for request), for the necessary tentage, miscellaneous equipment,,
subsistence (food), forage for animals, clothing (to replace that worn
out and for men who arrive with only a partial allowance), animals,
wagons, etc. He cannot of course make all these out by himself,,
nor will he be required to; but he should understand how they are
made out, how disposed of, etc.

BLANK FORMS

Before proceeding in this discussion it would be welt for Major Doe
to look over Circula;- No. 12, O. Q. M. C, 1916, which contains a list
of the number, designation and purpose of the blank forms pertaining
to the Quartermaster Corps. He brought with him only a few blanks
required for immediate use, so after 'looking through Circular No. 12
and deciding upon the quantity of each of- the blanks which he decides
will be needed at the Camp, he makes out a requisition for same in
quadruplicate, on Form No. 160, including thereon such envelopes,
writing paper and other stationery needed, and forwards three copies
of same to Department Headquarters.

The method by which the Camp Quartermaster accounts for sup-
plies (every Quartermaster must show each article he receives and
the disposition of same) will be fully described at another time.

EQUIPMENT ORDER

At this point it will be necessary for Major Doe to make a study
of G. O. No. 39, W. D., 1915, which publishes the necessary field
equipment of all organizations comprising the Army, such as com-
panies, troops, batteries, regiments, wagon trains, etc. This general
order is no mere single page afTair, but a book in every sense of the
word, consisting of 576 pages. This order, as well as other publica-
tions has been modified by the passage of an Act of Congress, ap-
proved under date of June 3, 1916, which is now commonly known
as the National Defense Act. This act changed the strength of most
of the diflferent units of the Army, thus making corresponding changes,
necessary in the tables.

24 Field Quartermaster's Handbook

A sample of page 131 of this general order is shown in Appen-
dix "C"

On the front page of G. O. 39, equipments "A," "B" and "C" are
mentioned.

The amount of equipment under "A" as prescribed in the table is to
meet the requirements for a period of at least ten days; equipment
"B" for at least twenty days; equipment "C" for at least thirty days.
The amount shown cover ordinary needs. Such quantities only of
supplies should be called for as are actually needed to maintain the
prescribed equipments. When conditions permit, "extra issues," such
as soap, lantern candles (in lieu of mineral oil), salt for animals, etc.,
may be obtained to cover a period of less than ten days.

Let us examine a little more in detail the sample page of G. O. No.
39, which covers a portion of the equipment for a Regiment of In-
fantry at war strength, equipment "C." If we look on the line of
sweaters (this item, by the way, being now obsolete as part of the
equipment), we will observe that the total allowance for the enlisted
men of a Regiment of Infantry at war strength is 1890. In the second
column headed "Company of a Battalion" are inserted the figures
144. In the fourth column headed "Total for One Battalion" are the
figures 575. Now four times 144 (there being four companies to a
battalion in an infantry regiment) is 576, making one sweater short
of the number required, but if you will look at the column headed
"Remarks" you will see that one company of each battalion has 143
men only, so that the proper allowance for a battalion, to give one
sweater for each man, is 575. Consequently for a regiment we get the
following figures:

3 X 575 = 1725

Headquarters company 55
(there being three battalions

to a regiment).

Machine-gun company 51

Supply company 35

Sanitary detachment 24

Total 1890

Now examine the item "tents, shelter half." We find that 144
shelter halves, dismounted, and six shelter halves, mounted, are given.
This will provide tentage for the enlisted men and also three shelter
tents for the commissioned officers of the company (each officer is
entitled to one shelter tent, consisting of two halves). If we continue
down in the same column, we find 20 large pyramidal tents and two
small pyramidal tents, giving us the allowance for a company. These
tents are intended for the following usage: Eighteen of the large
pyramidal tents are to accommodate eight men each, which equals
<,ne hundred and forty-four. One tent is for the 1st Sergeant's office,
and the other for use as the Company Store tent. This accounts for
the twenty large pyramidal. Now as to the two small pyramidal: one
of these is intended for the Captain, and the other for the two Lieu-

Field Quartermaster's Handbook 25

tenants of the Company. The Captains and Lieutenants of compa-
nies using shelter tentage when out on marches or field manoeuvres,
just as the men, living in the pyramidal tents when in a more or
less settled camp. We next observe that in the third column, Bat-
talion Headquarters, the allowance of tentage is three small pyra-
midal tents and one wall tent. These three small pyramidal tents are
intended to provide for the Major, his Adjutant, and the other tent
for storage purposes; the one wall tent being supplied for a Battal-
ion Headquarters' Mess. Now going to the fifth column (Headquar-
ters Company), we find the allowance stated as nine pyramidal, large,
and three pyramidal, small. Of the nine lafge tents, seven would be
required for the enlisted men, one as ofhce tent and the other as
storage tent. The three small pyramidal tents are intended to pro- •
vide, one as quarters for the Captain, another one for two of the
Lieutenants, and the third one for the other Lieutenant, making a
surplus of a half a tent. In the next column (Machine-Gun Com-
pany), seven of the large pyramidal tents are intended as quarters for
the men, and one for office and storage; the two small tents being
one for the Captain and one for the 2nd Lieutenant, or again a sur-
plus of half a tent. In the same way the tentage for the Supply
Company is figured. The tentage for the Sanitary detachment shows
an allowance of four large and four small pyramidals. Three of the
large tents are for the detachment, and the other for office and stor-
age. The four small tents are intended to provide quarters for offi-
cers, of whom there are four; one Major and three Captains. In the
column (Regimental Headquarters), we find the allowance given as
three large and five small pyramidal tents. The note in the column
of remarks shows that the three large tents are for use of the guard.
The five small tents being required as follows: two for the Colonel,
one as quarters and one as office; two for the Lieutenant Colonel, one
as quarters and one as office; and one for the Chaplain. Thus figur-
ing, we get the total allowance of a Regiment of Infantry at war
strength, of 270 large pyramidal tents and 49 small. The other
tentage for a regiment consists of two storage tents, in which the
Regimental Quartermaster stores his supplies; and five wall tents,
used as follows: one each for the three Battalion Headquarters, for
the mess, and two for the Regimental Headquarters, one being for
mess and one for regimental office.

This explanation indicates the manner in which the allowances are
arrived at. See also page — G. O. 39.

REQUISITIONS

As the time for the arrival of the troops is all too short, and since
it is necessary to be forehanded whenever possible. Major Doe should
dictate to his clerk and have him write the following telegram, on
official telegraph blank (this blank, after being certified to by the
sending officer and delivered to the telegraph company, will be sent
without prepayment of charges, which are finally paid by the proper
disbursing officer of the government, charged with the settlement of
such accounts).

26 Field Quartermaster's Handbook

OFFICIAL TELEGRAM

Day Service. Urgent.

Camp X., N. Y.

March 2d, 1917,

Commanding General,

Governor's Island, N. Y.

Request immediate shipment following through by tracer,
equipment "C" for an Infantry Division, war strength, includ-
ing thirty days garrison rations and thirty days forage for
animals. Requisitions follow bv mail.

DOE.

A study of this telegram in connection with G. O. No. 39, shows
the value of this very elaborate compilation. In this brief telegram
which Major Doe has just sent, he has been able to ask for between
two hundred and three hundred different articles, including the exact
quantity of the following: tentage-miscellaneous camp equipment,
clothing, animals, wagons, horses, food and forage; the whole valued
at many hundred thousands of dollars.

This telegram would, in case war had been declared and the troops
were in the field beyond the advance depot (see Foot Note 1), have
been all that v/as necessary as accountability for supplies in time of
war, is limited to a few forms contained in Circular No. 18, O. Q.
M. G., 1916. As rule in the Zone of Advance, formal requisitions,
are dispensed with and the troops are supplied automatically.

It virill be seen that in this Mobilization Camp (see Foot Note 2),
with which we are concerned, the real work of equipping and raising the
troops to their war strength is conducted. This necessarily makes it a
place of great activity, and if Major Doe is to be a successful Quarter-
master, it will be necessan,' for him to be alert, resourceful and energetic.
As before stated in the telegram, the written requisitions or request enum-
erating each article and the quantities of each required must be made
out and forwarded by mail. These requisitions can, since the telegram
has been despatched, be prepared after the arrival of the office force, but
in order that Major Doe may know how requisitions should be made, a
sample of each is presented with the necessary explanations, etc.

Foot Note 1. The position of the advance depot is fixed from time to time by the
■commander of the field forces.

Ordinarily the advance depot will be on a line of railroad and as near the field
forces as possible. .'Vs more or less exposed to the enemy, an undue accumulation of
supplies at the advance depot is undesirable.

Foot Note 2. A Mobilization Camp is a place in the territory from which the
troops are drawn, where they are assembled to be raised to war strength, equipped
iind prepared for service.

A Concentration Camp is a place near the scene of intended operations, or near
an embarkation point, where troops -are assembled for immediate use against an
■enemy, or for transport to an oversea theatre of operations.

i-'icld Quartermaster's Handbook 27

We will now take up and consider sufficiently in detail for Major
Doe to understand the general principles, the requisition for each of
the following:

For TENTAGE, on Form No. 160.

For FORAGE, on Form No. 160.

For CLOTHING, on Form No. 161.

For ANIMALS, on Form No. 162.

For SUBSISTENCE, on Form No. 168.

For WAGON TRANSPORTATION, on Form No. 160.

For FUNDS, on Form No. 34.

TENTAGE REQUISITION: If Major Doc will now turn to his
G. O. No. 39, he will find the following tentage necessary for an
Infantry Division at war strength. For copy of the requisition, see
Appendix "D."

FORAGE REQUISITION: The daily forage ration for a horse is
fourteen pounds of hay and twelve pounds of oats. For a mule, four-
teen pounds of hay and nine pounds of oats (three pounds of bran
may be substituted for three pounds of grain when desired, or the
Commanding Officer may substitute other recognized articles of
forage obtained locally, the variation due to the substitution not to
exceed the money value of the components of the ration at the con-
tract rates in effect at the time of the change); bedding, three and
one-third pounds per day for each animal. He now makes a summary
of the total number of animals of the varmis kinds fixed for an In-
fantry Division, by G. O. No. 39, and multiplies the number by the
allowances above given, which gives him the total quantities of grain,
hay and straw for which he should requisition, inserting in his requisi-
tion the local cost of each, per one hundred pounds, and the total
cost of each item called for. For illustration, see Appendix "E."

CLOTHING ESTIMATE: This blank shows the articles of cloth-
ing usually furnished, Major Doe inserts the number that he requires
of each, also the quantities on hand and due, if any; and the unit
price and total cost. For instance, under the item "breeches, cotton
service, olive drab," thece are thirty-two different sizes shown; but
as Major Doe does not know the sizes of the clothing which the men
coming to the Camp will wear, he can call for the total quantity he
needs and then add the words "assorted" or "tariff sizes." The average
number of men in the various thirty-two sizes, per thousand, has
been all worked out on a tariff list, the last one being published in
G. O, No. 17, War Department, 1917, a copy of which is in the hands
of the Supply Depot Quartermaster and he will proceed to fill Major
Doe's order by sending him the number of each size, showing the
tariff as probably required per one thousand men. An illustration of
several items on the clothing estimate is shown in Appendix "F."

ANIMAL REQUISITION: Major Doe having found, in connec-
tion with his forage requisition, the number of animals and kinds he
requires, and the total number of each being thus ascertained, he
makes up this requisition. For illustration, see Appendix "G."

28

Field Quartermaster's Handbook

SUBSISTENCE REQUISITION: The subsistence which will be
required for an Infantry Division at war strength for thirty days, is
as follows:

Bacon in crates 67,500 lbs.

Flour, issue, in sacks 508,620 lbs.

Hard bread, in boxes 22,500 lbs.

Baking powder, No. 1 2,440 cans

Beans 48,000 lbs.

Rice 16,500 lbs.

Tomatoes, small cans 28,080 cans.

Prunes, in boxes 11,250 lbs.

Apples, evap., in boxes 5,250 lbs.

Peaches, evap., in boxes 3,750 lbs.

Jam, blackberry, No. 2 11,520 cans

Cofifee, issue, R. & G 30,150 lbs.

Tea, black. Oolong 4,500 lbs.

Sugar, granulated 94,500 lbs.

Milk, evap., pints 20,160 cans

Vinegar 1,350 gals.

Pickles, cucumber 1,125 gals.

Salt, issue 19,500 lbs.

Pepper, black, No. ^ 4,875 cans

Cinnamon, No. %. 720 cans

Cloves, No. 54 ■ • • • ••- 270 cans

Ginger, No. ^ 540 cans

Nutmegs 45 lbs.

Sirup, issue, in bulk 4,770 gals.

Flav. ext., lemon, 2-oz 1 ,440 bots.

Flav. ext., vanilla, 2-oz 1,800 bots.

Soap, issue 18,900 lbs.

Candles 9,000 lbs.

Toilet paper, pkgs 3,000 pkgs.

Matches, safety 151,200 boxes

Salt, rock 750 lbs.

Towels, huckaback 720 doz.

Beef, fresh 450,000 lbs.

Mutton, fresh 28,125 lbs.

Potatoes, fresh 450,000 lbs.

Onions, fresh 84.000 lbs.

Lard, issue, in pails 4,500 lbs.

Butter, issue, prints 15,000 lbs.

Yeast, compressed (as required)

Ice 2,250,000 lbs.

An illustration of how some of these items are called for is shown
in Appendix H. The definition of perishable articles are those a sup-
ply of which it is not intended to be kept on hand more than one
month at a time. The other supplies specified on the monthly requisi-
tion are intended to be called for once in three months.

Field Quartermaster's Handbook 29

WAGON TRANSPORTATION: The allowances are obtained
from G. O. No. 39, and called for on Form 160. An illustration is given
in Appendix "I."

ESTIMATE OF FUNDS: An illustratioa was given in a previous
lecture, showing how estimates on funds are made, and it conse-
quently will not be necessary to show here how Major Doe makes
up an estimate for the funds he now needs. The submitting of an
estimate of funds is simply calling for more or less money, under
the various appropriations shown on the third page of the estimate,
as the needs of the particular camp required. See Appendix "B."

Requisitions for the miscellaneous Class "A" supplies (compris-
ing the axes, mosquito bars and blankets, the brooms, the tentage,
, the buckets, the cots, the nails, towels, etc.). The ordinary definition
of Class "A" supplies is that it includes all supplies for the use and
equipment of troops in field and in garrison for the purphase of which
funds can be apportioned to the proper military command. From
Circular No. 28, O. Q. M. G., 1913, which Major Doe brought with
him in his field desk, he finds on looking at page 125, that the "desig-
nated Depot or point of supply" is shown in paragraph 17 of the
circular. He now turns to page 8, paragraph 17, and finds for his
Camp the articles of camp and garrison equipage (which includes
tentage), is furnished from the Philadelphia, Pa., General Depot. You
have already been informed how this requisition reaches the Supply
Depot, and the action which the Supply Depot takes thereon to
furnish it. In the same way using Circular No. 28, and turning to the
proper page, he learns the proper Supply *Depot that furnishes the
balance of the articles which he wishes. Separate requisitions should
be forwarded for each depot of supply. The animals he wishes, and
the funds he needs, will be furnished him only by the Quartermaster
General of the Army, upon his making request iherefor, upon the
proper blank which he will find listed in Circular No. 12, O. Q. M. G.,
1916.

All requisitions (except for subsistence, which are made in duplicate
and of which only one copy is forwarded) are made out in quadrupli-
cate, all the copies being made on the typewriter by the carbon
process at one time. After being signed by the Quartermaster and
approved by the Camp Commander, one copy of each requisition submitted
is retained for office file and three copies are forwarded to the Com-
manding General of the Department. When received at Department
Headquarters, they are transmitted to the office of the Department
Quortermaster, where they are carefully looked over to ascertain if the
quantities and supplies called for are correct and the money is available
to procure them. If found correct, or if not correct the necessary cor-
rection are made, and they are then approved by the Adjutant of the
Department, acting for the Commanding General for supply either from
the proper depot of the Q. M. Corps or for purchasing locally by the
Camp Quartermaster. The proper depot to which requisition should be
forwarded is fully explained in Circular No. 28, O. Q. M. C, 1913, (list
of Qass "A" supplies and price list).

30 Field Quartermaster's Handbook

Upon receipt of the requisitions the depot takes action as fol-
lows: (a) furnishes and ships the articles from stock on hand; (b)
supplies a portion from stock and a portion by purchase from dealers;
(c) recommends to Department Headquarters that a portion be pro-
cured by the Camp Quartermaster, by local purchase in the vicinity
of the Camp, as such purchase is considered cheaper than supply from
depot, with cost of transportation to the Camp, added.

The depot itemizes each of the articles furnished, whether from
stock or by purchase on Q. M. C. Form No. 201 in sextuplicate by
the carbon process disposed of as follows: Two copies to the Quarter-
master General of the Army. One to the Department Quartermaster..
Three copies to the Camp Quartermaster, who returns one copy
after receipting same to the invoicing officer, retains one, and sends
the other copy to the Quartermaster General of the Army.

CHAPTER III

It must be borne in mind that much of the preceding descriptive
matter is not a part of Major Doe's day's work and that in reality he
has just started his second day by sending his telegram for the
various supplies needed for the camp.

CASH ACCOUNT

The next important step will be to inaugurate his cash account.
This is probably the most complicated, also from a purely personal
standpoint, the most necessary thing for Major Doe to understand,
for the Treasury Department, represented by the Auditor for the
War Department, who first passes on expenditures, and the Comp-
troller of the Treasury, who takes final action, act in strict accord-
ance with law. If the law has not been adhered to, no matter how
important to the welfare of the Army the expenditure may have been,
it must be and is disallowed. If an item is disallowed it means that
the officer who made the expenditure is personally charged with
the amount until the item is finally passed by the Auditor. If not
passed by the Auditor and the Comptroller sustains the Auditor,
the officer who made the expenditure must pay the amount. It will
therefore be necessary to make a close study of this subject.
As an aid, the important forms as well as his first purchase vouchers
are shown in Appendix "J" and should be carefully studied.

The main financial forms of the War Department pertaining to
purchasing and paying for supplies and services, are as follows:

1. Cash Book.

2. Check Book.

3. Account Current, W. D. form No. 320.

4. Abstract of Disbursements, W. D. form No. 329.

5. Pay roll, army, W. D. form No. 366.

6. Pay roll civil employees, W. D. form No. 334.

7. Officers' Pay Coucher, W. D. form No. 336.

8. Officers' Mileage Voucher, W. D. form No. 337.

9. Report of open market purchases and procurement of serv-

ices (not personal) exceeding $100 in amount. W. D. form
No. 14.

10. Voucher for purchases and services other than personal, W.

D. form No. 330.

11. Voucher for personal services, W. D. form No. 335.

There are, of course, other vouchers and money papers, but they
are all subsidiary to the above.

Of the eleven above mentioned all are sufficiently explained by
the title except the "Account Current," which is submitted at the close of
the month, and therefore the method of making, etc., will be fully explained
at a later time.

3t

32 Field Quartermaster's Handbook

Major Doe, having received in the morning mail his certificate of
deposit from the Treasury Department (Form 6599, Treasury Depart-
ment, this certificate by the way must be carefully preserved, as the
Treasury Department will not issue a duplicate), showing that the
$12,000 he asked for has been placed to his credit, opens a Cash
Book (Q. M. C. Form 80). See Exhibit "J-" This is a blank book
ruled with a debit and credit column for a number of appropriations.
Column No. 1, reading from left to right, shows the date. No. 2 the
voucher, No. 3 the source. No. 4 the total; the other columns to be
filled in as required. He first enters the headings of the various
appropriations covered by the letter of advice (Q. M. C. Form 693) —
see Exhibit "J" — and the amount of each in the debit column. In
this case there are but two headings (one for S. S. & T. and the
other for B. & Q.), but there may be many more. Next he enters
in the Total Column under Debit the total amount received. The
number of the War Warrant and date (obtained from the certificate
of deposit) are entered in the "Source" column, and the date and
certificate of deposit number are entered in proper columns.

Major Doe now debits himself on his check stub with the total
amount of the deposit, indicating the date and source from which
received.

To complete the description of Appendix "J>" Major Doe will now
make the following expenditures_ (all disbursements are made upon
proper vouchers, i. e., certified accounts) under an emergency. (See
Par. 551, Army Regulations.)

(a) Purchase 200 street car tickets for use of his clerk traveling
about town on official business at a total cost of $10. This ex-
-penditure is chargeable to item No. 202(e), Appropriation supplies.

Services and Transportation, per page 25, Circular No. 10, Q.M.G.O.,
1915.

(b) Purchase 5 window shades for his office (those installed
being dilapidated) at a cost of $1.25 each with fixtures; total cost
$6.25, chargeable to item No. 313, Appropriation Barracks and
Quarters, per page 34, Circular No. 10, Q.M.G.O., 1915.

The property embraced in both the above vouchers will be taken
up and accounted for on Major Doe's "Post Property Account"
(Q. M. C. form No. 200) and expended (i. e., disposed of) on his
"Monthly List of Quartermasters' Supplies Expended" (Q. M. C.
form No. 203). The details concerning these property vouchers will
be reserved for a later lecture.

In the purchase of street car tickets it is necessary to make out
the voucher and also the check before the tickets are received. The
original voucher with check is sent by some responsible person to
the office of the Street Car Company, where signature of the proper
official is affixed, the check surrendered, the tickets obtained and
tickets and voucher returned by his agent to Major Doe.

Field Quartermaster's Handbook 33

In almost all other purchases the voucher is made out, sent to the
dealer and after same is received back signed by the creditor, the
check is sent him.

The above illustrations under (a) covers the only kind of variation
which will be met with in the payment of vouchers for purchase of
supplies.

A War Department check is made out just as a check would be
by a business house, except that at the bottom of the left hand corner
the purpose for which the check is drawn is stated and in the lower
right hand corner is shown the symbol number, see Appendix "K."

These purchase vouchers are numbered serially from one up, begin-
ning with a new number one each month. As each voucher is paid,
it will be entered on an abstract known as the "Abstracts of Dis-
bursements," W. D. form No. 329, which is prepared in duplicate.
For illustrations see Appendix "K." This abstract becomes a
voucher (extra sheets inclosed) to the Officers' Account Current.

To facilitate the examination of money accounts in the Quarter-
master General's office, vouchers must be entered on the abstract of
disbursements in two groups, each group to be entered on a separate
abstract sheet as follows:

Group 1.

"Pay of Army Deposit Fund." (See Pars. A. R. 1361-

1369 inc.)
"Pay of the Army."

"Supplies, Services and Transportation paid to enlisted
men for clothing not drawn in kind or paid as travel
allowances on discharge or furlough to the reserve."
Group 2.

All vouchers not included in Group 1.

At the end of the month the several sheets of the "Abstract of
Disbursements" will be numbered serially, those in Group 1 to be
followed by those in Group 2. For this reason the vouchers will not
follow in the exact numerical sequence on the abstract.

It is not necessary to enter in the cash book each individual
voucher paid, but the total expenditures under each appropriation
covering each day's business. (See Cash Book, Appendix "J.") These
daily expenditures are derived by making pencil footings each day
on the duplicate copy of the Abstract of Disbursements of the amounts
expended under each appropriation. One line is usually sufficient
for the entries of one day's disbursements. The entry is made by
writing in column "From What Source Received and on What Account

Disbursed." "Paid per Vouchers Nos. to ." In the

credit column of each appropriation involved entry is made of the
total disbursed during the day. The aggregate of the day's disburse-
ments under all the appropriations involved is entered in the credit
column of "Total."

(For particulars see Cir. 26, Q. M. G. O., 1915.)

34 Field Quartermaster's Handbook

PURCHASES

Major Doe will make purchases in any of the following ways, viz.:

(a) By written contract preceded by formal advertisement in
newspapers (prior authority of the Secretary of War is necessary
before an advertisement can be inserted in a newspaper, per Par.
551, A. R.), or by circulars posted in public places, or without adver-
tisement when it is impracticable to secure competition.

(b) By proposal and acceptance agreement, or by proposal and
letter of acceptance. This may be preceded by newspaper advertise-
ment or call for bids by circulars, allowing as much of an interval
between date of call and opening of bids as the public interests will
permit. This interval may range from one to thirty days.

(c) By open market purchase without either advertisement, call
for bids, or contract and just as any business man would purchase
what he needs.

We will explain a little more in detail the forms used and under
what circumstances a method is chosen. Only general principles will
be stated, as a full detailed statement of each method to be followed
in making purchases is found in Par. 3, Circular 7, Q.M.G.O. of 1915.

There are 12 formal contract forms as follows:

1. Lease, Q. M. C, form No. 101.

2. Lease for rental of recruiting offices, Q. M. C, form No. 102.

3. Contract for lodgings, or meals and lunches, for recruiting

party, recruits, and applicants for enlistment, Q. M. C,
form No. 104.

4. Contract for supplies, Q. M. C, form No. 107.

5. Contract for supplies to be delivered in bulk at depots and to

purchasing quartermasters, Q. M. C. form No. 108.

6. Contract for transportation of troops and equipment, Q. M. C.

form No. 114.

7. Contract for construction and repair of public works, includ-

ing vessels, Q. M. C. form No. 109.

8. Contract for miscellaneous services, Q. M. C. form No. 115.

9. Contract for electric current, Q. M. C. form No. 116.

10. Contract for beef cattle, Q. M. C. form No. 125.

11. Agreement for temporary service in the Quartermaster Corps

of the Army, Q. I\I. C. form No. 127.

12. Contract for telephone service, Q. AI. C. form Xo. 130.

1st. Formal written contracts or agreements arc ro-uired with
certain exceptions under the following circumstances, viz.:

(a) When the amount involved exceeds $500.00 and delivery or per-
formance cannot be completed within sixty days.

(b) When the supplies or services cover requirements for a fiscal
year.

(c) For the construction, repair, or alteration of any public work,
including vessels.

(d) In the employment of civilians for temporary ser\-ice with troops
in the field.

(e) In transportation of troops and equipment unless urgency or
some unusual circumstance forbids.

Field Quartermaster's Handbook 35

2nd. The proposal and acceptance forms are four in number and
are as follows:

1. Proposal and acceptance agreement for lodgings for recruiting
party, recruits, and applicants for enlistment, Q. M. C. form
No. 10 J.

2. Proposal and acceptance agreement for meals and lunches for

recruiting party, recruits, and applicants for enlistment,
Q. i\l. C. form No. 105.

3. Circular proposal, Q.M.C. form No. 119, see Cir. No. 12,

O.Q.M.G. 1916, page

4. Letter of acceptance of proposal, Q. M. C. form No. 119a.

These forms are used mainly for incidental services or for those

(except construction, etc., of public works) involving less than

$500.00, and for meals and lodgings for recruits and recruiting party
_ for short periods.

3rd. "Tlie Open Market" or common business method. This
method is authorized under the following general conditions, viz.:

(a) When delivery or performance immediately follows the award
or bargain, the amount involved is small, or a public exigency re-
quires it.

(b) When exceptional articles of subsistence stores are procured.
Exceptional articles of subsistence stores are those not included ia
the authorized list or a particular brand or article which is desired
and will be taken and paid for by those lequesting them.

(c) When competition cannot be secured.

(d) When proposals have been invited and not received, or when the
proposals received are above the market or otherwise unreasonable.

(e) When the service is for newspaper advertising.

(f) When purchases are made from Indians.

Major Doe now receives telegraphic advice that the office force,
including the Superintendent of Construction and the Company of
Engineers will arrive on the following morning and therefore, has
preliminary arrangements to make for them. The civilians will be
travelling under orders allowing each of them $4.00 per day for
expenses for the first thirty days at the camp so they will make their
own arrangements for food and lodging. The Company of Engineers
will bring rations with them and will go into tents at the Camp site
and prepare their own meals. Later, of course, Major Doe will act
as Quartermaster of the Camp and provide subsistence and all other
Quartermaster Supplies; all troops sent to the camp. But Major
Doe's immediate concern is to provide temporarily food and lodging
for the enlisted clerks. These soldif*'-'- when on detached duty (i.e.
at a place other than their regular stations) and when stationed in

36 Field Quartermaster's Handbook

a city or town where subsistence (rations in kind) is not furnished by
the Government, can be provided for in two ways, viz.:

1st. By Major Doe entering into a contract for meals and lodging
on Q.M.C. form No. 105 (combining form of advertisement, pro-
posal of the bidder and acceptance of the bid). Of course for the
day of arrival and for a day or two thereafter the men, can be
quartered wherever Major Doe decides and at any rates acceptable
pending contract as above.

OR

2nd. Both rations and lodgings can be commuted (i.e. pay the
soldiers the established money value of each). Rations are com-
muted in the case assumed at the rate of $1.00 per day, per Army
Regulations 1223 section 3, and lodgings (if not rented) at the rate
of 50 cents per day, per Act of Congress, approved March 4, 1915
(Bulletin No. 12, War Department of 1915, page 11. — See also Gen-
eral Orders Nos. 34 and 35, War Department of 1915 and General
Orders No. 5, War Department of 1916, section 1, Par. 2, for full
instructions). The Secretary of War must approve requests for
payment of commutation of quarters (lodgings).

If the first method is followed. Major Doe satisfies himself that
the prices he is going to pay are usual, ordinary, and those charged
the general public. Payment therefor is made on Voucher Q.M.C.
form No. 330.

If, however, commutation is paid and in view of the probable short
stay of these enlisted men in town as their services will soon be
needed at the Camp and they will be ordered there as soon as tentage
arrives) then each man is allowed $1.00 per day for his meals and 50
cents per day for his lodging. The commutation of his subsistence
can be paid in advance for which he submits Q. M. C. Form No. 42,
as follows:

Camp X., N. Y.,

March 3, 1917.

I certify that this claim of James Black, Corporal, Q. M. Corps,
for commutation of rations is correct and just; that he will be on
duty at Camp X., N. Y., from March 3, 1917, to March 15, 1917, under
authority of S. O. No. 23, Headquarters Eastern Department, 1917,
and that he will not draw rations in kind or receive the equivalent
thereof in money value for any portion of the above period, and that
it is impracticable for him to be subsisted with troops or to utilize

rations of any kind.

John Doe,

Major, Q. M. C, U. S. R.

This account is paid on Q. M. C. form No. 19. The commutation
for his lodging cannot be paid in advance but can only be paid after

Field Quartermaster's Handbook 37

the service is rendered. This account is paid on Q. M. C. form No.
369. Since the soldiers have received funds for their meals it is an
easy matter for them to obtain lodgings and pay therefore monthly,
after the close of the month or at the close of the first or second
v/eek if the soldiers are sent to the Camp at the close of those
periods.

In this connection two other items must be looked after by
Major Doe; first, each soldier will bring with him his Descriptive
List (A.G.O. No. 29). This list is the soldier's account with the
Government and gives his name, description, etc., the date to which
last paid, the money value of clothing drawn, whether there is money
due the soldier or whether he owes the Government money. These
Descriptive Lists should be taken in charge by Major Doe, and proper
entries be made therein. On the last day of the month. Major Doe
musters these soldiers on a detachment maister Roll (A.G.O. form
No. 21) and also submits the proper return on Q. M. C. form No.
434. The men are paid on Army Pay Roll (W.D. form No. 366),

THIRD DAY

Major Doe's real work for the third day after he has attended to
his mail and the new arrivals are settled, will be the preliminary location
of the railroad line to camp, the warehouses, and different regimental
caimp sites.

CAMP ARRANGEMENT

To this end he should proceed to camp accompanied by a representa-
tive of the railroad, his Superintendent of Construction, and the Com-
manding Officer of the Engineer Company.

At the outset it is supposed that he has a good idea of the camp
sit from previous examination and from a topographical map in his
possession which he should have secured from some source, if not pre-
viously furnished by the Government, and that he has draughted a tenta-
tive scheme for the arrangement of the camp.

A regulation semi-peijmanent camp for an Infantry Division at War
strength, is shown on page 178-Field Service Regulations, U. S. Army,
1914, see Appendix "L." Major Doe should study this diagram and keep
its general outline in mind. He can do this quite readily if he remembers
that the form of a division camp is a parallelogram.. There are five
units on each line and four succeeding lines in all, or twenty organ-
izations, which is approximately correct.

Major Doe should however remember that the arrangement as shown,
while probably the best, everything considered, is only possible where
there are no obstacles and that while confoiming as nearly as can be,
the ground may be such that an entirely different arrangement may be
necessary, even more desirabl

"345558

38 • Field Quartermaster's Handbook

While the diagrams shown in Appendix "L" are of semi-permanent
camps using canvas as shelter, a similar arrangement is observed in more
permanent camps, such as mobilization, in which the canvas is often re-
placed by temporary structures. The distances and intervals given are the
maximum to be used unless the topography of the camp site demands an
increase. They should frequently be reduced, to economize in guard and
police duty, and in the labor of constructing camps.

Battalions and squadrons usually camp in column of companies. Be-
tween adjacent tents, center to center, in a row, allow 8 yards for large
pyramidal (16 by 16 feet), 5 or 6 yards for small pyramidal — now obso-
lete— (9 by 9 feet), and 10 yards for storage (17 feet 10 inches by 20 feet
5 inches). Between adjacent company rows, picket lines, and gun or
carriage parks, center to center, 20 yards ; but this distance may be reduced.
From latrines 50 yards to nearest occupied tent ; but, when a smaller camp
is desired, the space between company latrines and the men's tents may
be used to park carriages and animals. For picket lines and parks, allow
1 yard per animal and 4 yards per vehicle ; but, for shelter for animals in
a double row, 2^ lineal feet of structure per animal will suffice. Other
distances shown in diagrams may be reduced. Latrine seats are provided
at the rate of 1 seat to about every 10 men ; shower heads at 1 to every
20 men, depending upon water pressure ; 1 bath house for officers and 1
for men (or a single bath house suitably partitioned) in each regiment or
separate battalion; water spigots at the rate of 1 for each mess and
1 for each 10 men for washing.

• The divisional construction to be decided upon in addition to that per-
taining to organizations will be all or a portion of the following:

(a) R. R. sidings, spurs, turnouts.

(b) Storehouses, ramps, platforms.

(c) Power house (possibly).

(d) Corral and Veterinary Hospital.

(e) Roads, culverts, drains and ditches.

(f) Incinerators.

(g) Water system,
(h) Ice house.

For the first of this construction (mentioned in (a) above), the
Division Superintendent or official of the railroad will advise him as well
as the Engineer Officer and Superintendent of Construction. The railroad
official will communicate to him what the railroad will do to connect the
Camp with the imain line, which will probably be by putting in a single
track with the proper number of sidings at the camp site. For a Division
Camp there will be needed six sidings, each 2,000 feet long, and platforms
on the track side, about nine feet wide, and each one to be 1,200 feet long.
Also the following storehouses :

(a) Commissary.

(b) Clothing and Equipage.

(c) Forage.

Field Quartermaster's Handbook 39

The tracks should be so placed that unl)ading can be performed on
both sides of the storehouses at the same time. The platforms on the
road side will be five feet wide, and an uncovered platform on which to
unload animals, eighteen feet wide, and about six hundred feet long. On
the above basis the arrangement of platforms and storehouses would be
about as follows :

ROAD

Platform, road side, 5 feet wide.

Commissary Storehouse, 40 feet wide and 300 feet long.

Platform, track side, 9 feet wide.

No. 1. — Tracks.

No. 2. — Tracks.

Platform, 9 feet wide.

C. and E. Storehouse, 40 feet wide and 300 feet long.

Platform, 9 feet wide. q

No. 3. — Tracks. >

No. 4.— Tracks. ^

Platform, 9 feet wide.

Forage Storehouse, 60 feet wide and 360 feet long.

Platform, 9 feet wide.

No. 5. — Tracks.

No. 6. — Tracks.

Uncovered platform, 18 feet wide and 600 feet long.

ROAD

The above arrangement of course would depend upon the character
of the terrain and the extent of co-operation of the Railroad Company.*

When the location of railroad sidings and track facilities is decided
upon, the location of the storehouses automatically settles itself.
Naturally concentration of storehouses, offices and sidings economizes
on time and haulage.

The next step will be to locate the various organizations, taking into
consideration the following factors named in the order of their import-
ance, viz. :

(a) Drainage, including nature of soil.

(b) Accessability, practicability and suitability.

(c) Water supply.

(d) Haulage of supplies.

(e) Manoeuvre or parade ground.

The lowest ground should be utilized for .mounted troops and the
corrals if possible.

* In time of war tracks would be constructed eitlier by tlie quarter-
master corps or the engineers, as required.

40 Field Quartermaster's Handbook

All arrangements for the accommodation and supply of the troops
should be completed before their arrival. The Camp should be laid out
so as to preserve the integrity of units, the headquarters of each being
centrally or conveniently located with respect to its troops and the follow-
ing provided, viz.; (a) tents pitched and aligned, kitchens equipped;
(b) water and fuel supply arranged; (c) latrines prepared; (d) hospitals
erected, and (e) arrangements made for ample mail, telegraph, and tele-
phone service. The general headquarters should be centrally located and
connected by wire with the principal subordinate headquarters. Wagon
and animals are placed so as to interfere as little as possible with the
comfort and cleanliness of the troops.

In selecting sites it is important that troops of one unit are not obliged
to pass through the camp of another.

The minimum amount of ground required by a Regiment of the
different arms at War strength with contracted camping space is as
follows :

Infantry, 6.2 Acres.
Cavalry, 8.2 Acres.
Light Artillery, 14.7 Acres.

The layout having been thoroughly discussed and decided upon, a
tentative plan of the various constructions is marked on the (map by the
Superintendent of Construction while the party is at the camp site.

The party, except the Commanding Officer of the Engineers who stays
at the Camp, returns to town. Before leaving the Camp site, Major Doe
should request the Commanding Officer of the Engineers to make a pre-
liminary survey along the lines decided upon, and also urge the railroad
representative to push with all haste his branch of the construction work.

Major Doe must now decide upon how the various buildings will be
constructed. He has two methods open to him, viz. :

(a) To hire the necessary labor, buy the material and have the
work done under his direction.

(b) To let it out by contract in the usual manner,
or, he may of course combine the two.

The first imethod is apt to be cheaper, require more supervision and
be slower, whereas the contract method may be more expensive, but
quicker.

The circumstances and locality will largely determine which is the
best method and much of Major Doe's future success will depend upon the
right decision.

It has been assumed in this problem that the camp would use tents.
However, as canvas only lasts approximately six months it follows that
for a camp that is to be semi-permanent it is often cheaper in the end to
build temporary barracks. For that reason both methods will be explained.

Field Quartermaster's Handbook

41

No. Unit Cost Total
1 $544. $544.

For purposes of illustration the details of a regimental camp will
afford all the information necessary, since in the main it will only be
necessary to multiply the following figures by the number of regiments,
to obtain the data for a Division Camp.

The following are the various types of construction prescribed by
the War Department for a mobilization or concentration camp for a
Regiment of Infantry at War strength, viz. :

Width Length

1. Shelter for vehicles 29' 8" 126'

2. Shelter for animals

Reg. 24' 290'

Batt. 24' 40'

3. Field Bakery 14' 42'

4. Post Exchange * 20' 98'

5. Ward Building * 20' 91'

6. Hospital * 20' 98'

7. Storehouse * 60' 36' .

8. Guard House * 20' 49'

9. Administration B'Idg. * 20' 84'

10. Bath houses :

Regt. Officers 9' 7'

Batt. Officers 9' T

Enlisted men 9' 28'

11. Latrines:

Regt. Officers 8' T

Batt. Officers 8' 7'

Enlisted men 8' 35'

12. Kitchen s 20' 21'

13. Mess Building 20' IT

14. Barracks (x)20' 112'

15. Barracks for N. C. O. 20' 70'

16. Officers Quarters-Reg. 20' 84'

17. Off's Quarters— Batt. 20' 84'

Totals.

1
3
3
1
1
1
1
1
1

1

3

13

1

3

13

13

13

26

1

1

3

1,185.
. 185.

250.

855.

700.

908.
1,191.

444.

755.

41.

41.

122.

41.

41.
122.
220.
573.
839.
555.
813.
813.

1,185.

555.
750.
855.
70O.
908.
1,191.
444.
755.

41.

123.

1,586.

41.

123.

1,586.

2,860.

7,449

21,814.

555.

813.
2,439.

105 $47,317.00

Add 20% 9,463.40

Grand Total. $56,780.40

Items marked * are to be provided only in particular cases when
special authority has been obtained.

Item marked X indicates two buildings for each company and two
for Headquarters Company, Band, N. C. Staff and Machine Gun Com-
pany.

On the basis of the prices above given (about $3.40 per man), the cost
of like structures for an Infantry Division at War strength would total
about $750,000.00. We have already seen that the tentage for a division
costs approximately $201,665.32, as shown in Appendix "D". These fig-
ures give some idea of the value of the operations Major Doe is to
conduct.

42 Field Quartermaster's Handbook

WATER SUPPLY: The amount of material required in con-
nection with the water supply will depend upon circumstances and distance
-water has to be brought. The material will doubtless require the fol-
lowing :

(a) 5-60,000 gallon Tanks.

(b) 8" to 3/1" Pipe and fittings.

(c) Pumps, etc.

(d) Shower heads at rate of one to every twenty men.

(e) Spigots at the rate of one for each mess. There are 18 messes
in a Regimental Camp :

1 for each 10 men for washing.

The amount of drainage and road construction needed will of course
depend upon the terrain and must be determined by Major Doe.

In the midst of this work, a Bill of Lading, No. 23, is received in the
mail from the Philadelphia Depot, showing shipment the day before by
fast freight on the A. B. C. Railroad of the tentage requisitioned for.

The receipt of this property must be acknowledged as soon as re-
ceived on Form No. 158, Q. M. C, to the shipping officer.

In case, as is likely, other supplies arrive before the tentage, and
before storehouses are erected or the railroad spur to the Camp is com-
pleted, some means must be devised to adequately protect the same.

The most feasible method under these circumstances to properly care
for such supplies would be to arrange with the Railroad Company to hold
the cars containing the equipment on the nearest available sidetrack and
pay demurrage rather than unload, rent a storehouse and rehandle to
camp later.

At this point another telegram is received from Department Head-
quarters authorizing Major Doe to purchase beef, forage, wood, ice, and
fresh vegetables locally.

The steps to be followed in the purchase of these supplies are:

First, the making and issue of the advertisement, the circular

of instructions to bidders and the specifications. See Appendix "M."
Second, the opening of the bids at the time set in the presence

of the attending bidders, per paragraph 541, A. R., abstracting and

awarding of the contracts. See Appendix "N."

Third, the execution of contracts and bonds where required. See

A. R. 555.

These supplies are advertised for on Q. M. C. Form No. 119 (Ap-
pendix "M"), and in accordance with the instructions contained in Army
Regulations 499 to 509 inclusive.

The allowances to be stated in Circular Proposal No. 119, are found
in appendices to prior lectures, except for the hard wood. Allowance for
hard wood is obtained from paragraph 1044, Army Regulations, as
amended.

Field Quartermaster's Handbook 43

The length of time whicli should elapse between date of advertisement
and date of opening of bids will be found in Army Regulations 522.

Major Doe should prepare at the same time on Q. M. C. Form No.
109b, an advertisement for the constructions needed for the Camp, see
Appendix "O." As heretofore stated an illustration of the requirements
in this respect for a Regiment of Infantry only, at War Strength is given,
hence in Appendix "O" the bids are invited for such constructions only.
Major Doe should call for bids; first, for the construction complete, and
second, for furnishing the material only. After the bids are opened he
can then decide which is the best proposition for the Government to accept
and should he decide to purchase the material, it will then be necessary
for him to engage the necessary labor. During the time that bids are
being sought, he can ascertain labor costs and thus be in a position to
make a quick decision after the bids are opened. Since he will probably
find that it is more advantageous to do the necessary drainage and con-
struction of roads himself, he should make arrangements to secure the
necessary labor therefor, and if material is required, not available at the
camp site, he issues an advertisement therefor, on Q. M. C. Form No. 109b.

These circular advertisements, Q. M. C. Forms Nos. 119 and 109b, are
mailed to known dealers at the nearest railroad center, posted up on bill-
boards around town, and in other public places as well as being sent to
large dealers at a distance.

To illustrate how proposals received on Q. M. C. Form No. 119, are
accepted, a copy of "Letter of Acceptance of Proposal" (Q. M. C. Form
No. 119a), is given in Appendix "N."

CHAPTER IV.

On the morning of the fourth day Major Doe mails and issues in
the town his advertisement for local purchases and construction.

By this time he has become acquainted with labor conditions and
knows the rate of wages it will be necessary to pay the laborers
needed in case he decides, after receiving bids, to construct the build-
ings by the purchase of material and hire of labor.

He is next brought face to face with the question of property ac-
countability. By this is meant keeping track of all supplies belonging
to the Q. M. Corps, either purchased by Major Doe or acquired by
transfer to him from some other source.

This record, which is called the "Property Account," Q. M. C, Form
No. 200 (Appendix "P"), is kept in loose leaf form on sheets 9 inches
long by 4% inches wide — a single article to a sheet, and is so kept
that it accounts for a 1 cent postage stamp as carefully as for an
article far more costly.

By this record Major Doe not only keeps his own account, but, by
complying with the instructions, he furnishes information enabling as
complete a record of even the 1 cent postage stamp to be kept in the
office of the Quartermaster General in Washington as in his own. In like
manner the Property Account of every Army post or camp is kept hi
complete accord with the account in the Quartermaster General's
office.

By hard work the Railroad Company has completed the track
to camp and the cars of supplies, which have already arrived, are moved
to that point. The storage tents are at once unloaded, pitched, and
the remainder of the equipment and supplies unloaded, checked ofif
with the invoices and Bills of Lading, and all placed in the storage
tents over which the Commanding Officer of the Engineers, at Major
Doe's request, posts and maintains a constant guard. In unloading
the supplies a case of tomatoes is discovered badly damaged and with
several of the cans missing. Careful note is made of this and the
original Bill of Lading, which has been sent to Major Doe, is accom-
plished (i. e. receipted), showing therein receipt, in a serviceable con-
dition of all the supplies embraced therein except the case of tomatoes
of which the exact condition as received is described.

The Bill of Lading (see Appendix "Q") is then surrendered to the
Railroad Agent. Major Doe now requests the Commanding Officer
to appoint a Survey Officer (see A. R. 710-725 inclusive) to determine
the respchisibility for the damage and loss of the cans of tomatoes.
The Survey Officer, after hearing in person or by deposition Major
Doe and his receiving clerk, makes his finding and recommendation
on a Survey Report (Form No. 196 A. G. O.), and submits same to
the Commanding Officer for his action. If the Survey Officer finds
the Railroad Cor-'pany responsible for the damage and loss, and the

44

Field Quartermaster's Handbook 45

Commanding Officer agrees, Major Doe forwards to the officer charged
with paying the account of the deUnquent Railroad a certified copy
of the Survey Report, on which the paying officer deducts irom
the Railroad Company's bill the value of the articles lost. The original
Bill of Lading and the Company's bill have been held up by the pay-
ing officer, awaiting the receipt of the Survey Report covering the loss
of the tomatoes due to notation of loss shown on the Bill of Lading.

By studying Appendix "P," in connection with the following descrip-
tion, Major Doe will see how the record should be started and carried
to completion.

Major Doe begins by making out a sheet for each of the articles
he already has — i. e., the typewriter and Transportation Requests he
obtained on invoice from the Department Quartermaster. An illus-
tration in Appendix "P" is shown of the typewriter only — that for the
Transportation Requests being of a similar nature. He also posts the
window shades and street car tickets that he has purchased, in all
four articles, showing at the bottom of each sheet the article, descrip-
tion, the unit quantity i. e., by pound, dozen, or gallon, etc., and if at
a post or regular garrison the maximum and minimum quantities
allowed per Cir. 38, O. Q. M. G., 1913, between which amounts he
would be supposed to maintain his stock of that article.

The detailed steps in opening a "Property Account" are as follows:

Major Doe first inserts at the top of the sheet. Camp X., N. Y.; also
his name and rank.

Next in column 1 he enters the date of receipt or purchase of the
article, and in column 2 the number of the purchase voucher Q. M.
C, Form 217, or, if received from depot or other point on requisition
that he has made, he enters the number of the invoice Q. M. C,
Form 201.

Vouchers are numbered consecutively, whether purchases or in-
voices— for instance, his typewriter will be No. 1, the window shades
No. 2 and street car tickets No. 3.

In column 3 he enters the camp number given Camp X., by the
office of the Q. M. G., and by which that office keeps track of his sup-
plies. (In this case assumed as No. 555).

Next in column 4 he enters the quantity of the article received in
iferms of the unit — for example, he receives twelve dozen pencils,
instead of entering twelve, he enters at the bottom of the page
"Unit quantity number" (abbreviated to No.) and in column 4 he
enters 144.

Finally at the bottom of the page he writes the name of the article
with the distinctive noun first.

He next accomplishes receipts for the property received on invoicf
in the following manner, viz:

46 Field Quartermaster's Handbook

Any Quartermaster invoicing property to another, sends him three
copies of Q. M. C, Form No. 201 — combination receipt and invoice
form — (one is an invoice and tvv^o are to be receipts), containing an
itemized list of the articles transferred. Upon receipt of these copies
of Form No. 201, Major Doe notes carefully the articles, date shipped,
how shipped (all of which is shown), etc.

Not only serviceable, but unserviceable property as well, is reported
to the Quartermaster General on Q. M. C, Form No. 202. Instruc-
tions provide that whenever serviceable supplies and property become
unserviceable from any cause and cannot be repaired, they will be
placed in store with the unserviceable supplies, properly and carefully
listed on Q. M. C, Form 202. Form 202, when completed, will be given
the next serial number and posted to the property account (Form No.
200) by entering the data and voucher number in proper columns and
decreasing the balance on hand "serviceable" of each article in column
6 by the quantity unserviceable as stated on the voucher, and in-
creasing the balance on hand "unserviceable" in column 7 by a lik::
amount. Full definition of "unserviceable" property as given shown in
Army Regulations.

Articles which are counted for in the "Property Account" are for
convenience arranged in groups alphabetically as follows:

(a) Clothing.

(b) Equipage.

(c) Table ware and kitchen utensils.
<d) Veterinary supplies and dressings.

{e) Other quartermaster supplies except subsistence.

Major Doe now has the following property : Typewriter, Transportation
Request, Street Car Tickets and Window Shades. The first is non-
expendable and the other three all expendable. These two kinds of
property comprise the two classes into which all property is divided.
jMajor Doe will at the end of his first month expend (i. e. free himself
from accountability) the car tickets and window shades. By that time
he will doubtless expend other expendable property, a full list of
which will be found in Q. M. G. O., Circular No. 21, of 1914. The
method of expending the car tickets and window shades is fully shown
in Appendix "P" on Q. M. C, Form No. 203. Major Doe need only
remember that vouchers covering transactions incident to the pro-
curement or receipt of supplies and property are debit vouchers and
that vouchers covering transactions incident to the issue, transfer, or
other disposition of supplies and property, are credit vouchers. For
full description of debit and credit vouchers to a "Property Account,"
see Exhibit "R."

Major Doe must post all vouchers ^^ his property account cur-
rently, mark them "posted," and mail one copy direct to the office of
the Quartermaster General for posting in property account in that
office. He begins numbering his vouchers from No. 1 up to and in-
cluding the last day (June 30) of the f.scal year, when he must start a
new series for the next fiscal year.

Field Quartermaster's Handbook 47

If he should be relieved from duty as Quartermaster (not at all an
unlikely event) his property account will be closed by drawing a red-
ink line below each last entry. A list of the balances shown by the
property account as being- on hand will be prepared in triplicate and
be certified to by him as follows:

Camp X., N. Y., 1917.

I certify that I have taken up on my property account all property
found actually on hand, and that the foregoing list includes all prop-
erty for which I am accountable, beginning with voucher No. 1, and

ending with voucher No fiscal year 1917, and that it is a correct

statement of all such property pertaining to the Quartermaster Corps.

JOHN DOE,
Major Q. M., U. S. R.

The officer to whom the property is transferred will, upon certifica-
tion, certify on each copy of statement as follows:

Camp X., N. Y., 1917.

I certify that I have this day of received the

supplies and property of the Quartermaster Corps listed above.

The original copy of the list when signed will be forwarded to the
office of the Quartermaster General by Major Doe. The duplicate will
be given to his successor, who will immediately take up on his property
account the articles and quantities thereof listed. The triplicate copy
will be retained by Major Doe.

If there be any question as to the quantity of the property, its con-
dition, or other differences of opinion between the officers concerned
in the transfer, it should be ipimediately adjusted as required by Army
Regulations Nos. 668, 669, 1091, 1091^.

In order to summarize and illustrate specifically how property is
purchased, paid and accounted for we will trace step by step the
process necessary in expending $10 for strct car tickets:

SECURING OF FUNDS.

1. Estimating for funds on Q. M. C, Form No. 34.

2. Receiving and filing letter of advice of Requisition on Treasury
(white letter), Q. M. C, Form No. 693.

3. Receipt of Certificate of Deposit (Form 6599, Treasury Depart-
ment), showing issue of War Warrant.

4. Entry of amount as a debit in Cash Book (Q. M. C, Form
No. 80).

5. Entry of amount as a debit on the check stub.

6. Entry as a debit on Account Current (W. D. Form No. 320) per
War Warrant.

48 Field Quartermaster's Handbook

EXPENDING OF FUNDS.

1. Making Voucher on Q. M. C, Form No. 330.

2. Making P. P. Voucher, Q. M. C, Form No. 217.

3. Posting No. 217 on P. P. A., Q. M. C, Form No. 200.

4. Forwarding P. P. Voucher (No. 217) to Q. M. G.

5. Entering Voucher No. 330 on Abstract of Disbursements — W. D.
Form No. 329.

6. Entry of amount as a credit in Cash Bbok (No. 80) under
"Total" column and "Appropriation" column.

7. Drawing check and making credit stub entry.

8. Credit entry on A/C (W. D. No. 320).

9. Expending tickets on "Monthly list of Q. M. Supplies Expended"
(Q. M. C, Form No. 203).

10. Making credit entry for tickets expended on "Property Ac-
count" (Q. M. C, Form No. 200).

Major Doe has received by transfer from depot and by local purchase
some Subsistence Stores and must account for them. This is done on
the "Return of Subsistence Stores," Q. M. C, Form No. 219. (This
form is too bulky to fully illustrate so the front and back pages only
are shown — See Appendix "S.") For the Subsistence Stores received
from depot he has received four copies of the Q. M. C, Form No. 201
(two invoices and two receipts). He accomplishes both receipts and
returns them to the invoicing officer. One of the invoices he files with
his retained returns and forwards the other to the Quartermaster Gen-
eral with his return of Subsistence Stores in accordance with Circular
No. 3, O. Q. M. G., of 1915.

For the stores purchased Major Doe makes payment on W. D,
Form No. 330.

In making his purchase of fresh beef Major Doe goes through the
following steps until the beef passes into the possession of an organi-
zation as a part of its ration:

First. Receives from Headquarters authority to purchase locally.

Second. He prepares a circular proposal (Q. M. C, Form No. 119),
and issues same to dealers as well as posts it in conspicuous public
places.

Third. He opens bids and makes an Abstract of Proposals on Q.
M. C, Forms No. 123 or 124.

Fourth. Makes award to the lowest responsible bidder on Q. M
C, Form No. 119a.

Fifth. Orders delivery by calling for an equal number of fore and
hind quarters.

Sixth. Weighs and inspects to see if specifications of Q. M. C,
Form No. 120, are complied with.

Field Quartermaster's Handbook 49

Seventh. Issues to companies on issue slips Q. M. C.,,Form No.
224, if rations are issued in kind, entering same on Abstract of Issues.
Q. M. C, Form No. 222. If sold uses charge or cash sales slip, Q.
M. C, Form No. 66, and lists on ''Abstract of Subsistence Stores
Sold," Q. M. C, Form No. 9.

Eighth. Pays contractor on voucher W. D., Form No. 330. Draws
check, enters on check stub, lists on "Abstract of Disbursements," W.
D., Form No. 329, making entry in Cash Book and on Account Current.

Ninth. Lists the purchase on "Abstract of Subsistence Stores pur-
chased," Q. M. C, Forms No. 220 or 221.

Tenth. Shows purchase and issue on his "Return of Subsistence
Stores," Q. M. C, Form No. 219:

The general plan of property accounting, while it seems on first
acquaintance to be bewildering, is in reality not difficult and Major
Doe will find that his troubles will vanish as he becomes more ex-
perienced. If he follows his instructions carefully he need not fear
the present plan of property accounting.

The succeeding days with Major Doe are extremely busy ones.
Laborers and mechanics are engaged or told the date when their
services will be required. Prospective bidders enquire with reference
to this or that detail of the proposed camp construction. Mail has to
be answered, bills of lading and invoices of property arrive. The
staking out of the Camp requires that changes be made on the
original plan to produce the best results. Places for tents are marked
with a templet made by crossing 16-foot strips for large pyramidal
tents so that the places the tent pins would occupy are indicated on the
perimeter. He has sent samples of the water supply for the Camp by
express to the Surgeon General of the Army for bacteriological ex-
amination and has received an analysis showing the supply is pure
and wholesome.

The day for opening bids soon arrives and Major Doe opens and
reads aloud those received in the presence of all bidders desiring to be
present, as required by A. R. 514.

After the bids are carefully abstracted he telegraphs to Department
Headquarters his recommendations for award, forwarding by mail
one copy of the abstract with one copy of each bid received per A.
R. 543. His recommendation is based upon a careful analysis of prices
named, upon the responsibility of the bidder and ability to perform
the work or furnish the supplies, and, for the construction, upon the
factor of time specified in which to do the work. After taking all the
above into account his recommendation in his telegram and on the
abstract were as follows:

A. All bids for wood to be rejected and purchase made in open
market as this method will give better prices and quicker delivery by
purchasing as wanted.

B. The lowest bids for forage and straw, fresh beef, onions, and
potatoes, also ice, to be accepted.

50 Field Quartermaster's Handbook

C. The lowest aggregate bidder on all building construction to be
accepted — this giving a better construction, centralized control and
one general contractor to deal with rather than to accept the lowest
bid for each building from several contractors.

D. The bids for the water system, roads, ditches and culverts to be
rejected and all this work to be done by purchase of materials and
hire of the necessary laborers, as this method will reduce the cost to
the Government under the lowest bid.

Department Headquarters at once telegraphs Major Doe his recom-
mendations are approved and to execute the necessary contracts and
bonds on the following forms:

1. Contracts for the forage, straw, fresh beef, onions, potatoes and
ice, to be on Q. M. C, Form No. 107.

2. Contracts for the construction to be on Q. M. C., Form 109.

3. Bonds for the former contracts to be on Q. M. C, Forms Nos.
100c, lOOd, lOOe and lOOf, and for the latter contracts on Q. M. C,
Forms Nos. lOOg, lOOh, lOOi, lOOj and 100k, according to the printed
notes thereon.

Major Doe writes a letter to each successful bidder informing him of
the articles or work awarded, and gives the unit or total costs.

He next urges and impresses upon the contractors in a personal
interview the need of action and places his Superintendent of Construction
in immediate charge of the work.

He pays for the articles purchased in the open market on W. D.
Form 330, and pays his laborers either weekly, bi-weekly or monthly,
on W. D., Form 334.

Installation of water supply has been made the first business, next
the storehouses and platforms, after these the roads and later the
buildings.

The morning of the fifth day Major Doe receives a telegram from
Department Headquarters announcing that the troops to compose the
First Division are to be mobilized at Camp X., N. Y., by the War
Department, viz:

Division Headquarters:
Commander — Major General Richard Roe.
Aids — Captain H. Dorn, Captain J. Gordon, Captain A. Cone.

General Staff:

Chief of Staff — Colonel B. Jones.

Assistants to Chief of Staff — Major A. Commerford, Major T.

Richard.
Adjutant — Major L. Dyar.
Inspector — Major O. Pritchard.
Judge Advocate — Major E. Blackstone.

Field Quartermaster's Handbook 51

Quartermaster — Lieut. Colonel X. Fain.

Assistant Quartermaster — Captain A. White.

Surgeon — Lieut. Colonel A. Duer.

Assistant Surgeons — Major M. Means, Major C. Brown.

Forty-five enlisted men Headquarters Detachment.
222d, 223d and 224th, 330th, 331st and 332d, 402d, 403d and 404th,

Regiments of Infantry.

111th Regiment of Cavalry.

1st Brigade of Light Artillery.

10th Pioneer Battalion of Engineers,

15th Battalion of Signal Corps.

Ammunition Train.

Supply Train.

Engineer Train.

20th, 21st, 22d and 23d, Ambulance Companies.

15th, 16th and 17th, Field Hospital Companies.

The receipt of the telegram announcing assignment of the First
Division and its arrival at the Camp in the near future indicates to
Major Doe the necessity for prompt action if the Camp is to be gotten
in readiness before the" troops arrive. Appreciating the preparation
necessary he proceeds at once to the Camp site. On arrival he finds
the Engineer Company has the Camp plotted and drawn to scale on
the blue print of the Camp grounds. In some instances lines for
company streets have been run and stakes have been driven at proper
intervals showing location of the tents. Beginning behind the mess
shelter and kitchen, it is necessary to mark out the location of the
seventeen large pyramidal tents which each company (except the
Headquarters, Supply and Machine Gun Company) has. This has
been done by use of the templet. As previously explained this is a
pattern or contrivance on which are indicated the proper spaces at
which the tent pins should be driven. By its use, the front line being
established, the tent sites for a company, battalion and regiment can
be quickly accomplished with the aid of but few men. Moreover
Major Doc is obliged to economize on space and to have a camp
perfectly aligned.

While engaged in giving the contractor some instructions relative
to location of the mess shelters, kitchens and latrines for each Regi-
ment, Major Doe receives a telegram stating that the 444th Regi-
ment of Infantry will arrive in the morning to assist In pitching tents,
policing the camp and furnishing a sufficient guard for the large
quantity of stores now arriving. Major Doe gets in touch at once
with the Officer .commanding the Engineer Company and requests
him to concentrate his Company on one of the Camp sites for an
Infantry regiment so that tent pins will be all driven that evening. He
next speeds up the contractor to lay an emergency water pipe on top
of the fjround to the Camp, has the wood contractor haul and pile

52 Field Quartermaster's Handbook

wood, has the trenches for the 16 latrines (See Appendix "T" for illus-
tration) all dug (canvas screens to be used until the frame structures
are completed), the mess pits or kitchen crematories (See Appendix
"'T") for the 18 messes dug and stoned, forage and straw delivered that
afternoon and a daily supply delivered thereafter until the storehouses
are completed. He then orders a supply of fresh beef, ice, potatoes
and onions by open market, or under the contract already made if con-
tractor is ready, to be on the side track in the morning all ready for
issue to the troops upon arrival. At eight o'clock that evening, upon
reaching the office again after supper, the Engineer Officer telephones
that the tents are all marked out and the Camp site will be ready for
reception of troops the following morning.

Major Doe asks each contractor for supplies and construction to
come down to the office and see him so that he can find out just what
each one has done or will do in accomplishing the part assigned
him. All present satisfactory reports except the wood contractor, who
states he will not be able to get in sufficient wood until 5 P. M. the
next evening. Major Doe excuses himself and directs his clerk to get
in touch with the town lumber merchants and ask for tenders on
immediate delivery at 9 o'clock the next morning of 15 cords of four
foot hard wood (about a 10 days' supply for the Regiment). He then
returns to his conference with the contractors and in about fifteen
minutes his clerk brings in the quotations good until 6 A. M. the
next morning. Turning to the wood contractor Major Doe informs
him that unless he begins delivery by 6 A. M. the following morning,
it will be necessary to go out in the open market and purchase on
his account, in which event the contractor and his sureties will be called
upon to pay the difference in cost over and above the contract rate. The
contractor ponders this and promises that he will begin deliveries as
ordered. After further conference with his contractors, and being
satisfied that matters are now progressing satisfactorily. Major Doe
dismisses them and begins to answer his correspondence which he
has been unable to attend to before. Just then his clerk hands him a
telegram stating that the first section of the 444th Infantry will arrive
at 10 A. M. tomorrow morning, the second section at 10:15 A. M. and
the third section at 10:30 A. M. The telegram also says that there
are 55 cars in the three sections made up as follows:

First Second Third

Section Section Section

Standard sleeper • 1 1 1

Tourist sleepers 4 4 4

Baggage cars 2* 2* 2*

Box cars 2 2 2

Flat cars 1 1 1

Stock cars 8 8 8

A. P. H. car 1 0 0

Totals 19 18 18

For capacities of railroad cars see Appendix "U."

*1 as baggage and 1 as kitchen car.

Field Quartermaster's Handbook 53

Calling up the railway agent, Major Doe finds that he also re-
ceived a wire to the same effect. In order to avoid the possibility of
delay, at Major Doe's request, the agent agrees to have an extra
switch engine and crew on hand on arrival of the troops in order to
facilitate detraining. He also requests as previously agreed that a
telegraph operator be sent to the Camp in the morning and established
in a tent at the Camp siding to expedite future business.

Detailed instructions are then written fo the guidance of the in-
coming command accompanied by th: blue print of the Camp layout
(one for each train command) showing the Regiment'c Camp, where
its wood is piled, and where its beef, ice, fresh vegetables, forage
and straw are obtainable and the date, hour and place where rations
may be drawn, as well as other details necessary to aid the incoming
troops in becoming thoroughly acquainted with their surroundings.
The instructions issued relative to detraining Major Doe are as follows:

QUARTERMASTER'S OFFICE,

Camp X, N. Y., March 25, 1917.
Memo No. 1
To Train Section Commander:

1. Your troops will detrain on track 1 and upon detraining the
troops will march direct to Camp indicated on blue print.

2. Cars will be inspected as soon as vacated, by officers designated
by train commander accompanied by the train conductor. Report of
any damages will be promptly furnished the undersigned through the
train commander. The report of the inspecting officers will also show
the numbers and initials of each car of the section, also engine number
and railroad with names of engineer and train conductor.

3. Suitable details will be made for unloading animals, baggage,
freight and vehicles. These details will remain with their cars until
unloaded.

4. Stock cars will be unloaded on track 6.

5. Fuel for five days will be found at the respective kitchens and
ice may be obtained upon arrival at the ice pit shown on blue print.

6. It is expected troops will arrive with two days' rations and grain
so that issues will not be required the day of arrival, but in case they
do not, returns for 10 days' rations and requisitions for 10 days' forage
may be submitted to the Quartermaster's office as soon as practicable
after arrival.

7. Cars will not be moved until after all sections arrive whCn
they will be switched out of the yard as the train officials jnay decioe,

JOHN DOE,
Major Q. M. C, U. S. R.
Next three telegrams are made out and addressed to the Command-
ing General, Eastern Department, announcing the arrival of the traia
sections as required by Army Regulations 193 and completed except
inserting the number of officers and men and hour of arrival. These
telegrams are to be handed each section commander in the morning
to be signed and sent by them upon arrival after inserting proper
data.

54 Field Quartermaster's Handbook

Major Doe is now ready for bed, tired but happy that the arrange-
ments are completed.

Early in the morning, with three clerks, he proceeds to the Camp
site to look over the final arrangements and to assure himself nothing
has been forgotten. The wood contractor has already begun de-
livery so Major Doe calls up the merchants from whom options were
obtained the night before, thanks them and advises that he will not
need the wood.

Another mishap threatens. A car of forage expected has not ar-
rived. Major Doe calls up the railroad agent who finally locates
the car on a siding near the main line station. The extra switch
engine requisitioned the previous evening is obtained and the car
rushed to the Camp in* time for the switch engine to return to the
main line yard before the arrival of the first section. With a final
survey, Major Doe hurries to the Railroad station with two clerks to
await the coming of the first section. C)n the way he gives each clerk
copies of his memorandum and copies of the camp blue print and
directs each to board a section of the train (indicating which one)
and hand a copy of the memorandum and camp blue print to the train
commander. Major Doe himself will board the first section and
confer with the Regimental Commander. Upon arrival the ofificers
and guards leave the cars, after which the commanding officer gives
the order to detrain. Non-commissioned officers being placed near
the doors next detrain, and finally the rest of the men bringing their
arms and equipment.

After all have detrained an inspection of the sleepers and coaches
as previously provided for follows, the troops, except the details
provided for unloading, march promptly to Camp and find their
tentage on the ground ready to be pitched. Arms and equipments
are then stacked, a guard posted, and the command proceeds to pitch
tents — the cooks meanwhile starting the fires and awaiting the rations
being brought from the cars by the hired wagons of Major Doe.
While some of the details unload the rest of the baggage and freight,
others unload the wagons and animals. As soon as unloaded, the
animals are harnessed, hitched to the wagons and assist in transport-
ing to the Camp site the Regiment's baggage and freight. Upon
arrival the train Quartermasters handed Major Doe the original bills
of lading covering the property transported, which he will accom-
plish after ascertaining that all property has checked out properly,
and hands same to the railway agent. They also hand him,
properly completed, copies of Q. M. C. Form No. 471 (Memorandum
concerning the Movement of Troops — see Appendix "V") to be dis-
posed of per directions on the form,

Major Doe's most important work will now begin. Not only must
the work of construction progress smoothly, but he must also satisfy
promptly the needs of the Regiment as well. This will require
patience, tact, foresight and constant energy. At the outset his two
most important duties are those of providing rations for the men

Field Quartermaster's Handbook 55,

and grain for the animals. The Regiment will obtain these from him,
on Q. M, C, Form No. 223 — an illustration of which is given in
Appendix "W."

The method of obtaining rations is for the Regimental Supply-
Officer to fill out the Ration Return (Q. M. C. Form No. 223) in
duplicate from the Morning Report (A. G. O. No. 333) and being
properly signed, submit the original (retaining the duplicate) to
Major Doe, who issues the rations, abstracts them on his Abstract of
Issues (Q. M. C. Form Nos. 222-250-251) filing therewith the Ration
Return (Form 223), making the abstract a numbered voucher to his
Return of Subsistence Stores (Q. M. C. Form No. 219).

One of the most important police orders issued will be that having
to do with the disposition of the kitchen waste, which will be con-
sumed in the kitchen sinks or incinerators, a full description of which
is given in Appendix "T."

One ol the most important Camp duties is the disposal of the
excreta and Major Doe is obliged to see to it that latrines are
properly constructed and cared for. The construction and care of
latrines is also shown in Appendix "T."

The days will now pass all too quickly for Major Doe atid almost
before he is aware of it, pay day is near.

His civilian clerks and civilian employes will be paid on W. D.
Form No. 334 and the troops on W. D. Form No. 366 and 366a.
Illustrations of the Army Pay Roll only are shown in Appendix "X,"
as Form No. 334 is too wide to show and presents no special diffi-
culties.

For both rolls Major Doe draws one check, as hereafter explained,
and pays employes and enlisted men in cash.

The Army Pay Roll is a serious problem, as he is personally re-
sponsible for any mistakes and must make good any shortage. If
any man is overpaid, Major Doe will send the man's company or
organization commander a letter (Q. M. C. Form No. 56) requesting
entry of the amount against the man on the next pay roll and at the
following payment it will be deducted.

The two blanks above mentioned (No. 366 and 366a) constitute the pay
roll of enlisted men of the Regular Army. Entries include name and
rank of each soldier, arm of the service, enlistment period, amount of pay
and all stoppages against pay, with explanations of reasons for making the
stoppages.

The explanation of the purpose of the various columns is shown in
Cir. 12 O. Q. M. G. 1912, pages 18 and 19.

Major Doe after receiving the rolls from each organization made
out and signed, except for the insertion of the amount due or to be
deducted, proceeds with his clerk to figure the rolls, observing remarks,
as to when last paid, allotments and stoppages. After these rolls,,
which are in duplicate, have been compared and found correct the
totals are ascertained and change list (Q. M. C. Form No. 57) is.

56 Field Quartermaster's Handbook

made out and sent the Sub-Treasury or depository, two or three days
before presentation of his check covering the amount of the roll.
Notification is then sent the Regimental Commander of the date, hour
and place where the men should assemble for payment. On the day
when he is to make payment, Major Doe draws a check (stating
therein that it is drawn to pay troops and employes) to his order
for the entire amount of the rolls and presents same in person to the
depository or Sub-Treasury for the cash included in the Change List
he submitted previously. On presenting the check indorsed by him
he receives the cash and proceeds to the Camp to make payment.

Major Doe, his clerk and the Commanding Officer of the first
organization to be paid, assemble at the place appointed for the pay-
ment.

The clerk calls out the names of the men to be paid in the order
they appear on the roll and also calls out the amount each is to
receive. Major Doe counts out and places the money before the man
who is meanwhile identified by the organization commander seated
at Major Doe's right.

The pay of the men not present at the pay table and who have
receipted for the payment, Major Doe hands to the company or organ-
ization officer, who afterwards hands same to the man or if unable to
do so, in three days returns it to Major Doe who deposits it to his
official credit in the Sub-Treasury or depository and draws a line
through the man's name on the roll adding thereto the v/ords "not
paid."

Major Doe pays the officers of the Regiment by individual checks
on pay voucher W. D. Form No. 336.

Major Doe now prepares his money accounts as they must be
forwarded by the 10th of the month per A. R. 627 to the Quarter-
master General, Washington, D. C, or if he fails to do this the Treas-
ury Department will decline to place other funds to his credit.
Fortunately he is able, through systematization of his work, to for-
ward his Account Current (a fuller illustration than his own account
shows is given in Appendix "Y") with his abstracts and vouchers. If
Major Doe has heeded his instructions and made proper and legal
expenditures, his accounts will be passed; if not he will receive from
the Auditor for the War Department (to whom the Quartermaster
General has passed the accounts for final review) a statement show-
ing the items suspended against him and why each item has been
suspended. Major Doe makes his explanation of the suspended items
and if satisfactory, the Auditor raises the suspension, but if not,
Major Doe can appeal to the Comptroller of the Treasury who, if
he sustains the Auditor, affirms the suspension, or if not, vacates it.
In the former event. Major Doe becomes personally liable for the
amount and must pay it.

The next day instructions are received that the 444th Regiment is
to leave within 10 days for the Concentration Camp.

Field Quartermaster's Handbook 57

Major Doe must now make arrangements for the railroad trans-
portation, the rationing of the troops for the journey, the closing of its
accounts with him for its supplies obtained and all the preliminary
and final details for entraining.

Major Doe now confers with the Supply Oflficer who has been sent
to him by the Colonel of the Regiment relative to the details of the
movement.

Together they decide upon the following:

(a) The date the troops will be ready to move.

(b) The number and class of cars for each section.

(c) Number of officers and men to travel.

(d) Amount of

(1) Baggage.

(2) Vehicles.

(3) Other freight.

(4) Animals.

Major Doe advises the Regimental Commander and hands him
Q. M. C. Form No. 471 (Appendix "V"), after which he calls on the
American Railway Association representative and lays before him
the details of the preliminary arrangements, advises him of the exact
make up of each train section and requests him to take action relative
to the prompt furnishing of the desired railway equipment.

At the proper time Major Doe obtains from the Supply Oflficer the
exact data from which he prepares the shipping invoices (Q. M. C.
Form No. 201 in duplicate), bills of lading and the transportation
request.

Major Doe next prepares the estimate for the rail transportation
(Q. M. C. Form No. 469), giving in each instance the following data:

A. Organization and headquarters.

B. The number of the train section (No. 1 being the first to

depart, No. 2 the second, etc.).

C. Destination.

D. Name of each train quartermaster.

E. Authority for the movement,

F. The number of ofificers and enlisted men, separately for each

arm and corps and omitting live stock attendants.

G. The number of civilian employees, omitting live stock at-

tendants.
H. The number of live stock attendants.
I. The number of public mules, public horses, and authorized

private horses, separately for each train section.
J. The number of wagons, ambulances, guns, caissons, and other

vehicles, separately for each section.
K. The approximate total weight of organization property,
household goods, and checkable baggage, separately for

53 Field Quartermaster's Handbook

each of the three items, should also be shown in the pre-
liminary estimate; but not in the final one, such information
being then given in the shipping lists and invoices. The
date of entraining and the approximate hour of departure
should be stated in the preliminary estimate in case the
order, or other instructions, directing the movement of
troops fails to give that information.

Major Doe invoices some property to the Regimental Supply
Officer and issues sufficient rations and grain for use enroute and to
last for tvi'o days after arrival at destination.

Many details require attention and the wagon transportation as well
as harness should be looked over and repaired.

Meanwhile the American Railway representative ascertains that
kitchen cars are not obtainable, so it will be necessary to use a bag-
gage car for each section and install in each a No. 1 Field Range
(fully described in Bulletin 25, W. D., 1916).

Major Doe accordingly requests him to have three baggage cars
placed on the sidings in order that the field ranges may be installed
without delay.

He then provides the following additional equipment:

1 Water barrel for every second Tourist Car.

2 G. I. water cans.
2 G. I. buckets.

1 Stovepipe elbow,
100 feet wire.
A supply of fuel.

He next issues, and asks the Regimental Commander to direct ob-
servance of the following loading order:

1st — Company property, equipment and supplies, not needed in
transit (in box cars locked and sealed by railroad em-
ployees prior to departure of train), viz:

Company property.

Property of officers and men.

Ammunition.

Rations.

Sanitary stores.

Tentage.

Cooking utensils.

2nd — Transportation (on gondola or flat cars), viz:
Guns and artillery carriages.
Pontons.
Wagons.
Ambulances.
Other vehicles.

Field Quartermaster's Handbook 59

3rd — Forage (in box cars).

4th — Checkable baggage, rations for use enroute (in baggage and
kitchen cars under guard).

5th — Animals (in stock cars).

6th — Men (in coaches or sleepers).

By this arrangement the articles needed first will be unloaded first.

The evening before the troops entrain the remainder of the equip-
ment arrives and is inspected by the Am.erican Railway representative
and Major Doe in order to correct defects, if any. In the mornii;g,
one hour after breakfast is finished, the troops are ready to entrain.
Major Doe inspects the entire train equipment with the Railway rep-
resentative and each train commander and finds everything in satis-
factory condition and also that the railroad company has fully com-
plied with all requirements.

Major Doe then instructs the officers designated to superintend
the loading of each train section, to keep lists showing the initials,
number and contents of cars loaded under their supervision to avoid
unnecessary delay in loading and to see that the cars are fully loaded,
since the railroad's tariffs provide a minimum weight (usually 30,000
lbs.) for each car used even though it contains a less weight.

At the proper time loading is begun and carried on by the troops
pursuant to the orders of the Regimental Commander and now Major
Doe stands aside to watch and to adjust, if necessary, any disagree-
ment which may arise between the agents of the railroad and the
Regimental Commander. His part is now largely that of a spectator
except the handing to the Supply Officer of the Bills of Lading and to
each Train Quartermaster the Transportation Request covering the
persons on his section.

Loading is soon accomplished and the kind and weight of all
property loaded in each car has been listed by a competent non-com-
missioned officer assigned for the purpose by the Commanding Officer.
Two men have been placed in each unsealed car, containing baggage
or rations, and the wagons and animals have all been loaded into their
cars.

Fifteen minutes before the first section leaves the troops are
inarched down to the cars marked and assigned to them. At the
word of command the troops entrain and on the minute the first
section moves out followed at the proper time intervals by the other
two sections.

CALLING THE NATIONAL GUARD INTO THE FEDERAlT

SERVICE.

L The following instructions regarding the procurement of Quar-
termaster supplies and services for organizations of the National Guard
govern when called into the Federal Service by the President:

2. The supply officers of organizations, if, no Quartermasters are
present, are the representatives of the Quartermaster Corps in pro-
viding subsistence, transportation, quarters, fuel, forage and other
authorized quartermaster supplies.

Subsistence.

3. While at armories, or at places where no cooking facilities are
available:

(a) An expenditure for subsistence not to exceed seventy-five cents
per enlisted man is authorized for each day of actual service. Regi-
mental supply officers and commanding officers of battalions, or com-
panies stationed separately, will obtain meals for their respective
organizations in the manner prescribed by paragraph 550, Army Regu-
lations, 1913.

(b) The accounts for meals, furnished by contractors, will be stated
on W. D. Form 330, stating prices and number of meals furnished,
hour messing commences and the number of men of each company
subsisted each day. These accounts properly certified and approved
by the Commanding Officer will be forwarded to the authorized Camp
Quartermaster for payment.

(c) Commutation of rations, not to exceed seventy-five (75) cents
per man per day, may be paid through supply officers, using Form
373, receipted by company and detachment commanders, approved by
Commanding Officer and attaching ration returns to the voucher. All
funds so received must be accounted for as directed par. 3 (f).

(d) All vouchers covering payment not to exceed seventy-five
(75) cents per man per day, when cooking facilities are not available,
must bear the certificate of the Commanding Officer:

"I certify that no cooking facilities are available and that it is im-
practicable to utilize rations in kind.

Commanding."

(e) If cooking facilities are available and rations cannot be issued
in kind, by the supply department, an allowance of forty (40) cents
per man per day is authorized. These accounts will be paid to supply
officers, company or detachment commanders on Form Ration and
Savings Account, No. 2i7?>, W. D., omitting data (Articles of the Ration,
Reverse Side), attaching thereto Ration Return, Form 223, Q. M. C.
The hour messing commences must be shown on vouchers and be

60

Field Quartermaster's Handbook 61

approved by the Commanding Officer. The Supply Officer will for-
ward the certified vouchers to the camp quartermaster for payment.

(f) All funds received by organization commanders for subsisting
their troops will be taken up as company funds and accounted for as
required by regulations. The Company Fund books will be carefully
preserved by organization commanders for future reference in con-
nection with settling claims or disputes in connection with subsisting
of their troops.

Particular attention is invited to paragraph 317, A. R. 1913, which
outlines the course of procedure for general and company mess coun-
cils and 327, A. R. 1913, which states how and for what purpose funds
shall be disbursed.

(g) When rations in kind are available for issue, or can be pro-
cured by requisition, rations will be issued in kind and ration savings
privilege allowed as provided in first section of Par. 1220, A. R., 1913.

Requisitions for subsistence stores will be submitted on Form 168,
to headquarters, or to the Camp Quartermaster. If time does not
permit, the articles and quantities required may be telegraphed head-
quarters, or obtained direct from the nearest post, camp or supply
depot.

(1) The perishable articles of the ration — fresh beef, fresh bread,
potatoes, onions and butter, will be procured locally by supply officers,
if the articles cannot be supplied otherwise, as follows:

(2) Purchases will be made as provided in Pars. 550, 551 and 554,
A. R.

(3) Supply officers will submit certified vouchers, \V. D., Form 330,
for such purchases, approved by Commanding Officer, for payment to
camp quartermaster assigned the various commands.

(h) Savings will be paid on W. D., Form 373 (properly certified and
approved) by the authorized Camp Quartermaster.

(i) Supply officers of regiments or separate organizations will
account for all subsistence supplies on Return of Subsistence Stores
(Q. Q. M. C, Form 219), supported by proper vouchers, unless rations
are issued direct on rations return by camp quartermasters.

Quartermaster Supply.

4. The authorized articles of clothing, equipment, miscellaneous
supplies and transportation, Q. M. Corps, are prescribed in G. O. 39,
W. D., 1915 as amended.

(a) The articles of clothing and equipage, description, size, costs
and other data, are listed in G. O. 17 and 23, 1916, and G. O. 7, 33
and 43, W. D., 1917.

(b) The articles of miscellaneous supplies and items of transporta-
tion and data pertaining thereto, are listed in Circulars 2 and 3, Q. M.
G. O., 1917.

(1) The following are the various subdivisions of Q. M. Supplies:
Subsistence Supplies: Being issue articles and authorized sales articles.

62

Field Quartermaster's Handbook

Class "A" Supplies:

Those supplies specified in G.

O. No. 35, W. D., 1915, and

amendments thereto, except

as otherwise stated.
The supplies listed in Circular

No. 3, Q. M. G. O., 1917.
The clothing and equipage

and tableware and kitchen

utensils listed annually in
General Orders of the War
Department.

Class "B" Supplies:

All supplies, equipment, material,
etc., not designated as subsist-
ence stores or class "A" sup-
plies.

The following is an illustration of the various subdivisions of Q.
M. Supplies, viz.:

Clothing.

Hats, service

(a) Batons

Belts, waist

Breeches

Chevrons and other sleeve

insignia, service
Cords, hat, all arms of the

service
Drawers, pairs
Gloves —
Horsehide
Riding
Woolen, O. D.

Laces, shoe, extra

Leggins, canvas

Shirts, flannel, O. D.

Shoes, marching

Stockings

Tags, identification

Tape, identification tags

Undershirts

Ponchos

Slickers

Overcoats

(b) Axes and helves'
Bags, surplus, kit
Bars, mosquito, single
Bedsacks
Blankets, O. D.
Brassards
Brushes, scrubbing
Bugles with sling
Colors, camp with staflf
Colors, with case, staff, cord

and tassel
Silk-Inf. Regt.
do National
Service-National
Cots

Desks, field
Flags, Chaplain
Headnets, mosquito
Instruments, band
Oil, neatsfoot

Equipage.

Pickaxes and helves

Pins, tent, shelter

Poles, tent, shelter half

Ponchos, music

Shovels, S. H.

Slings, color, O. D.

Stands, music

Sticks, shoe

Stretcher, shoe

Tape, foot measure

Tents, shelter half

Tents, pyramidal, large

Tents, pyramidal, small

Tents, storage

Tents, wall

Canvas, latrine

Fly, tent wall for kitchen cover

Housewives

Whistles and chains

Field Quartermaster's Handbook

63

Miscellaneous Articles.

(c) Bags, water, sterilizing
Bicycles
Brooms, corn
Brushes, marking
Brushes, typewriter
Cans, oil, typewriter
Carborundum, wheel
Chairs, folding
Chest, commissary with

equipment
Coal, smithing
Cooking utensils, march kit
Cans, water, G. I., large and

small
Cleavers, meat
Cake turners
Dippers

Forks, meat, large
Knives, meat, large
Fire irons, sets
Kettles, camp with cover
Pans, bake
Forges, portable

Globes, lantern
Handcuffs
Iron, bar
Lampblack
Lantern frames
Nails, common
Needles, sacking
Oil, mineral, sperm
Oil, typewriter
Paulins, large
Pots, marking

Powder, Hypochlorite of lime
Rakes, steel
Safes, field

Scales, platform folding
Stencils, plate
Tape, measuring
Tools, barrier and blacksmith
Tools, carpenter and wheel-
wright
Typewriters
Wicks, lantern

Articles of Transportation.

(d) Bags, nose

Blankets, saddle

Bridles, riding

Brooms, stable

Calks, toe

Combs, curry

Covers, mule, blanket lined

Farriers, instrument, pocket

case
Forges
Forks, stable
Horses, riding
Halters and straps
Irons, branding
Hoof

I.e.

U.S.

Jacks, wagon

Medicines and dressings, Vet.

Menders, harness

Mules

Draft

Pack

Riding

Nails, horseshoe

Needles, harness, glovers

Panniers, Vet.

Rivets and Burrs

Rope, picket line

Saddles, riding

Saddle Bags

Shoes, horse

Thread, saddlers

Wagons, escort

Wax, saddlers

Wheels, hind, E. W.

Tools, saddlers

64 Field Quartermaster's Handbook

The above articles pertain to the equipment of a regiment of in-
fantry. The articles vary in kinds for other arms or branches of the
service and modifications will be made as may be necessary.

5. Requisitions for the above supplies will be made by regimental
officers, or supply officers of separate organizations, as follows, and
submitted to the Department, Division or Camp Commander.

(a) Clothing.

Requisitions should be submitted in duplicate on Form 161 or 213,
Q. M. C, giving sizes and quantities required in proper columns.
Where for any reason, the actual size cannot be obtained, consult
tariff lists. See pages 23 to 38, inclusive; G. O. 17, W. D., 191.6. The
money value of the clothing not to be stated on requisitions.

(b) Equipage.

Requisitions in triplicate on Form 160, Q. M. C, articles to be ar-
ranged alphabetically; when the name of an article consists of two or
more words, enter the distinctive noun first, i. e., "Brushes, scrub-
bing." The money value of the articles not to be stated on the
requisitions.

(c) Miscellaneous. Quartermaster Supplies.

Requisitions to be submitted on Form 160, Q. M. C, articles to be
arranged alphabetically as in equipage, except that veterinary sup-
plies, dressings, etc., will be listed separately. The money value of
the articles not to be stated on the requisitions.

(d) (1) Transportation.

Articles of transportation, except animals, will be listed alpha-
betically on Form 160, Q. M. C, quantities desired to be shown in
column required. The money value of the articles not to be stated on
the requisitions.

(2) Animals.

Requisitions for animals will be submitted in triplicate on Form 162,
Q. M. C, and will conform with instructions contained in footnote
on brief. ' The number of animals on hand and desired will be shown.

SUBSISTENCE STORES.

6. A list of the authorized subsistence stores is contained in Q. M.
Corps, Form No. 120.

ADDITIONAL CAMP SUPPLIES.

7. (a) Class A-1: (b) Equipage:

Matches Oil, neatsfoot
Rations (c) Miscellaneous:

Saltrock Brushes

Soap, issue Cans, garbage

Soap, hand Cans, night urinal

Vinegar Fuel, wool and coal

Candles Ice

Field Quartermaster's Handbook 65

Lime Powder, hypo, of lime

Oil, crude Straw, soldiers' bedding

Oil, mineral (d) Transportation Supplies:

Oil, typewriter Forage

Paper, toilet Straw, bedding of animals

8. Requisitions for the above articles will be made as follows:

(a) Class A-1 Supplies: On Q. M. C, Form No. 168.

(b) Equipage: On Q. M. C, Form 160.

(c) Miscellaneous supplies: On Q. M. C, Form 160. When
other miscellaneous supplies are requisitioned for (see Par.
c.) except fuel, ice, lime, oil, crude, and straw for soldiers'
bedding, which are usually purchased locally by Camp Quar-
termasters or supply officers on proper requisition. (See
Par. e.).

(d) Transportation supplies: On Q. M. C, Form 160. Forage
and bedding are usually purchased locally and supplied by
Camp Quartermaster on proper requisition. (See Par. e.).

(e) (1) Forage for animals of the National Guard in the service
of the United States, where contracts for forage are not in force, will
be purchased by regimental supply ofificers, supply officers of separate
organizations, or Camp Quartermasters, under circular advertisements
of 10 days' notice or less and letters of acceptance (A. R. 522 and 550)
for periods of one month. Purchase without advertisement should be
made only when necessary to supply immediate needs pending receipt
of bids.

(2) Circulars calling for bids should provide that:

"If during the period of the contract the troops are withdrawn
in W'hole or in part, from the station, quantities to be delivered
shall be modified accordingly."

(3) Blacksmith coal will be purchased in the same manner and for
the periods as indicated in paragraph 18, these instructions.

(f) Certified vouchers covering purchases under (c), fd) and
(e) above, will be forwarded to the Camp Quartermaster
charged with paying the accounts, accompanied by all bids
received, abstract of proposals, copy of letter of award in
duplicate and signed certificate in duplicate to read as fol-
lows:

"I certify that the award of the accompanying proposal was
made to the lowest responsible bidder for the best and most suit-
able supply on proposals received in response to advertisement
hereby attached which was sent to principal dealers in vicinity
and posted in public places."

9. Requisitions: In making requisitions on Q. M. C, Form 160,
band instruments and parts, and clothing and equipage will each be
requisitioned for separately. All other Class A supplies, if supplied
from one designated depot, will be included in one requisition, and all

66 Field Quartermaster's Handbook

articles be listed thereon alphabetically in the various groups — such as
"Tableware and Kitchen Utensils," "Range Parts," "Stationery," etc.

10. In making up requisitions, the following references are of value:
General Orders No. 39, War Department, 1915, as amended.

(a) Fundamental allowance, see Table 26, pages 544 to 553.

(b) Allowance of Heavy Tentage, Table 26, page 544. (For num-

ber of tent pins, stoves, etc., see note 24 on page 561, G. O.
39, W. D. 1915.)

(c) General Notes — Pages 557 to 574 —

Ambulance, equipment, etc., see note 40, pages 569 and 570.

Note No. 1 Aparajo, complete
2 Aparajo, repairs
" " 3 Auto ambulances and auto trucks
" " 4 Axes, pickaxes and shovels for infantry and cavalry
" " 5 Barber kit, company
" " 6 Bars and headnet, mosquito
" " 7 Blacksmith's kit, pack train

Blacksmith's and Farrier's march kit; see note 32

Blacksmith and farrier set: see note 33

Brandings, hoof, set; see note 18

Butcher's kit; see note 31

Camp, permanent, preparation and maintenance; see
note 25
** *' 8 Pack train cargador's kit

Material required for repairs; see list, note 2
" " 9 Chest, commissary with equipment

Combat train division headquarters; see note 41
** " 10 Cooking utensils, march kit, for field and artillery
bands

Desk, field. Allowance for stationery, per; see note 29

Dressings and medicines, veterinary; see note 2
** "11 Drivers, regimental infirmary wagons, equipment for

Farrier's and blacksmith, and march kit; see note 22

Farrier's and blacksmith's set; see note 23
" " 12 Farrier's instrument pocket case
" " 13 Flags and pennants, camp of instruction
" " 14 Fuel allowances

Harness mender; see note 21

Head nets and bars, mQ^squito; see note 6
*' " 15 Harness repairs

Hoof branding irons, etc.; see note 18
" " 16 Horseshoer's emergency equipment
" " 17 Housewives, squad. See A. R. 1217

Infirmary wagons, drivers of, equipment for; see note 11
" " 18 Irons, branding, hoof set

'* " 19 Kitchen-car equipment. See bulletin No. 25. W. D.
1916, instructions for installing and dismantling field
ranges in baggage cars

Field Quartermaster's Handbook 67

Kit, barber's company; see note 5

Kits, tool, march

Blacksmith's and Farrier's; see note 32

Blacksmith's pack train; see note 7

Butcher's; see note 31

Cargador's pack train; see note 8

Carpenter's and Wheelwright's; see note 36

Saddler's; see note 34

Maintenance and preparation of permanent camps; see
note 25
Note No. 20 Medicines and dressings, veterinary
" " 21 Mender, harness
" " 22 Mimeograph supplies

(1) Using wax stencils

(2) Using Dermatype stencils
Mosquito bars and head nets; see note 6
Pack train and blacksmith's kit; see note 7
Pack train and cargador's kit; see note 8

" " 23 Pannier, veterinary and appliances

Pennants and flags, camp of instruction; see note 13
" " 24 Pins, poles, stoves, etc., for tents

" " 25 Preparation and maintenance of permanent camps
" " 26 Pange, field No. 1. Articles belonging thereto

" 27 Range, field No. 2
" " r J Reserve supplies, division supply train
Saddle bag, veterinarian; see note 39
Saddler's march kit; see note 34
Set of tools, blacksmith's and farrier's: see note 33
Set of tools, carpenter's and wheelwright's; see note 37
Set of tools, saddler's; see note 35
" " 29 Stationery, field desk allowance
" " 30 Stencil plates, set

Stoves, stovepipe, elbows, pins, poles, etc., for tents;
see note 24
31 Tools, butcher's kit. Tools, barber's Co. kit; note 5
" 32 Tools," farrier's and blacksmith's kit
" " 33 Tools, farrier's and blacksmith's set
Tools, pack train: see notes 7 and 8
" 34 Tools, saddler's kit
" 35 Tools, saddler's set
" " 36 Tools, wheelwright's and carpenter's kit
37 Tools, wheelwright's and carpenter's set
" 38 Veterinarian's field equipment

39 Veterinarian's saddlebag equipment

Veterinary medicines and dressings; see notes 20 and 23
Veterinary Pannier; see note 23

40 Wagons, equipment of spare parts and accessories for

41 Wagon, combat, division headquarters
" 42 Winter articles

11. In preparing requisitions, the printed instructions should be

68 Field Quartermaster's Handbook

carefully studied and observed. The quantities on hand should be
carefully entered, and the quantities asked for should not exceed
the quantities to bring up the equipment to the required number pre-
scribed in G. O. 39, War Dept., as amended. A carefully prepared
requisition enables prompt action to be taken to supply the articles
called for, while a carelessly prepared requisition results in return to
the commanding officer, causing unnecessary delay in the organiza-
tions and individuals receiving clothing, equipage, and other quarter-
master supplies. No articles other than those listed in G. O. 59, W. D.
1915, w^ill be requisitioned for or purchased, except by special author-
ity from the Department or Division Commander.

Preparation of Vouchers

12. (a) Purchases of fuel, forage, subsistence stores and other camp
supplies, except clothing, equipment and transportation, and the pro-
curement of non-personal services, should be vouchered on W. D.
Form 330.

(b) Such vouchers will be certified by the supply officer, approved
by his commanding officer and sent to the camp, division, or depart-
ment quartermaster for payment.

(c) The authorities to be quoted on such vouchers are, viz:
If procured under contract, the date of the contract.

If by proposal and acceptance agreement, no authority need
be quoted, but the first voucher on which payment is made
must have filed with it:

(a) One number of the accepted proposal

(b) A copy of the letter of acceptance

(c) A certificate of the contracting officer, viz.:

"I certify that the award of the accompanying contract was
made to the lowest responsible bidder for the best and most
suitable supply or service, on proposals received in response to

advertisement hereto attached, which was published for

days in newspapers and sent to principal dealers at

and vicinity, and posted in public places."

This certificate should be altered to comply with the facts and if

award was not made to the lowest bidder, the reason therefor must

be given.

(d) If future payments are made under the same proposal and ac-
ceptance agreement, the vouchers should bear a notation "Proposal

and Acceptance Agreement, filed with you. No. , accounts of

, month of , and be forwarded to the quartermaster to

whom the first voucher was sent for payment.

(e) Purchaser or engagement of services specially authorized by
telegrams or letters, — date and source of authority should be noted
on vouchers — thus:

"Letter A. G. O. No. 876452, July 18, 1919."

"Telegram Q. M. C., July 18, 1919."

(f) Open market purchases and procurements of services (not per-
sonal) exceeding $100 must be reported by the purchasing officer on
W. D. Form No. 14. (See A. R. 554.)

Field Quartermaster's Handbook 69

Property Accounting

(g) All supplies purchased must be accounted for on Property Ac-
counts (or returns), viz.:

(a) Subsistence stores on Q. M. C. Form 219
Cb) All other Q. M. property on Q. M. C. Form 200
(h) On the third fold of both the original and memorandum vouch-
ers W. D. Form 330 and on both copies of Q. M. C. Form 217, there
will be stamped:

Property account of

Quartermaster at

Voucher, property account, No. . F. Y. 191 — .

and the required data inserted in the spaces provided for the purpose.
13. The Camp Quartermaster, or if none be present, the supply
officer, will furnish the necessary transportation for persons and sup-
plies on Government bills of lading and transportation requests, a
supply of both having been sent to each supply officer.

Transportation Requests

(a) How to Obtjun — Requisitions for supply of blank transportation
requests will be submitted direct to the Department Quartermaster.
If on hand, use Q. M. C. Form 160 (1 copy only) for requisition;
otherwise by letter. When called for, blank transportation requests
will be invoiced by the Department Quartermaster to organization
supply officers or other officers who are accountable for quartermas-
ters' supplies. Officers who are not accountable for quartermasters'
supplies may obtain blank transportation requests on memorandum
receipt from the Department Quartermaster, or from any officer who
has requests and is accountable for same.

(b) How to Account For — Blank transportation requests will, ex-
cept when issued on memorandum receipt, be invoiced to the officers
whom supplied, who will receipt for them and take up on Q. M. C.
Form 200 — Property Account. Invoices will show both serial numbers
(as No. 1000 to 1100) and physical number (so many T/Rs) ; but they
will be taken upon property return as transportation requests (the
physical number only), omitting any reference to the serial numbers.
The serial numbers of all requests received, issued, cancelled, trans-
ferred, lost or destroyed, will be stated on the proper voucher (invoice,
receipt, or monthly list of Quartermasters' Supplies Expended, as the
case may be), and all cancelled requests will accompany the monthly
list of Quartermasters' Supplies Expended — Q. M. C, Form 203.

Officers receiving blank transportation requests on memorandum
receipt, at the end of each month, or at the expiration of the particular
duty, if not exceding one month, will sign and deliver to the account-
able officer a properly prepared report on Q. M. C. Form 151 (as
shown in paragraph below), and a certificate showing by serial num-
bers the transportation requests issued by him and proper credit for
the requests reported as used will be given the responsible officer on
his memorandum receipt The accountable officer may then use the
certificate referred to as a voucher to his property account, and will

70 Field Quartermaster's Handbook

transmit the Form 151 to the Quartermaster General. Requests un-
used remaining in the hands of the responsible officer on the termina-
tion of the particular duty for which they were transferred, will be
returned to the accountable officer and the memorandum receipt given
by the responsible officer, adjusted and returned to him,

(c) How to Issue for Purposes of Transportation —

1. Transportation for persons over the lines of any common car-
rier will be obtained by the issuance of a transportation request, a
separate request being issued for the rail transportation involved, an-
other for the sleeping or parlor car accommodation to be furnished,
another for travel on commercial steamer and still another for the
transportation of excess baggage, when authorized.

2. In movements of troops, whether in large numbers, few, or as
individuals, the basis for furnishing transportation is the order pro-
viding for it. A person requiring transportation will exhibit an
order from competent authority. The Quartermaster will indorse
on the original order, over his signature, the fact that transportation
has been provided, its kind, the places from and to which it has been
furnished, and the number of pounds of extra baggage transported
(when authorized by the Secrertary of War) if any. The original or-
der will be retained by the person who received the transportation,
and, in case of a soldier entitled to commutation of rations while
traveling, will be disposed of as directed in A. R. 1232.

3. Paragraph 1116, Army Regulations, 1913, as amended by C. A. R.
No. 41, May 31, 1916, sets forth the information which should be shown
on a transportation request.

4. Paragraphs 1110 to 1125, inclusive. Army Regulation 1913, as
amended, governs the issue of transportation request to obtain trans-
portation by rail.

5. Paragraph 1126, Army Regulations, 1913, governs the transpor-
tation of troops, teams, or employees over toll bridges, ferries, or turn-
pikes.

(6) Paragraph 1128, Army Regulations, 1913, governs the furnishing
of sleeping car accommodations to persons in the military service, also
paragraphs 1129, 1130, 1131, 1132, 1133 and 1134.

Bills of Lading

14. Use Of — Public property or other property transported at public
expense will be transported on the prescribed form of Government of
lading. This bill of lading has three parts: the original (Q. M. C.
Form 153), the memorandum (Q. M. C. Form 154), and the shipping
order (Q. M. C. Form 156). There is also an additional sheet to the
original memorandum or shipping order (Q. M. C. Form 155) when
the shipment is so extensive as to require more than one sheet. The
property being ready for shipment, the bill of lading is issued. One
copy each of the original and shipping order and three copies of the
memorandum will be used, and these five copies should be made simul-
taneously by the use of carbon paper. One of the three memorandum
copies will be plainly stamped or indorsed "Property received copy,"

Field Quartermasters Handbook 71

and another "Property shipped copy." The shipping order will be
signed by the officer making the shipment.

(I) In issuing bills of lading the name as well as the official desig-
nation of the issuing officer will be stated in the space provided for
"Consignor."

- (2) Bills of lading as issued will be identified by serial numbers,
beginning anew, with each fiscal year (July 1st to June 30th).

(3) Agent will retain shipping order, original and memorandum
bills of lading will be receipted by carrier, the former mailed to con-
signee and the latter to proper disbursing quartermaster with Form
169 (as shown in paragraphs 103-108). "Property shipped copy" will
be retained bj^ shipping officer, and "Property Received Copy" mailed
to consignee.

(4) If property is turned over by any person other than officer who
issues bill of lading, a shipping invoice in triplicate, showing number
of packages, weight and contents of each package, should be prepared
on Q. M. C. Form 201, one copy of which will be receipted by ship-
ping officer, and returned to person making shipment, one copy for-
warded with "Property Received Copy" of B/L and one copy filed
with "Property Shipped Copy."

(5) Shipments of officers' private mounts are governed by the pror
visions of paragraph 1098, Army Regulations, 1913.

(6) Shipments of baggage are governed by the provisions of para-
graphs 1135 to 1139, inclusive, as amended.

(7) Shipments of supplies are governed by the provisions of para-
graphs 1140 to 1145, inclusive, Army Regulations, as amended.

(8) Through bills of lading will be issued in all instances between
initial and ultimate points of shipment including those for service over
land grant lines, except where specific instructions to contrary have
been given. Bills of lading should describe the articles to be shipped
by their commercial names, giving separately such weights, dimen-
sions or values, and manner of packing, as may be necessary to as-
certain classification and rates and to enable recovery on loss. When
property is shipped on carload lots, the initials and numbers of cars
in which the property is loaded will be noted on bills of lading; also
notation that shipment is made under tariff, contract or special rates,
as the case may be.

(9) Bills of lading issued for shipment of bread by express will show
both the gross weight of package and net weight of bread which it
contains and package will be marked accordingly.

(10) A bill of lading issued for supplies to be forwarded by convey-
ance owned or leased by the Government should show that no pay-
ment is to be made for the service.

(II) Accomplishment Of — The consignee upon receipt of the ship-
ment will accomplish and surrender the bill of lading to the carrier
who makes delivery, being particular to note the reverse side of the
bill of lading any loss or damage that may exist. This bill of lading
then becomes the evidence upon which settlement for the service will

72 Field Quartermaster's Handbook

be made. In the absence of the consignee, or on his failure to re-
ceipt, the person receipting will certify that he is duly authorized to
do so, reciting such authority. Proper receipts Q. M. C. Form 496
will be obtained by the receiving officer from the person to whom the
property shown on each bill of lading is shipped, and will be attached
to and made a part of the "Property Receiving Copy." All notations
as to damage made on original bill of lading should also be entered
on the "Property Received Copj'," in order to afiford ready reference
to same in connection with inquiries that may be made.

Transportation Reports

15. Memorandum Bills of Lading and Copies or Transportation
Requests.

Every officer issuing transportation requests or bills of lading will
transmit daily, accompanied by a letter or transmittal on Q. M. C.
Form 169, to the officer designated to settVe the accounts of the par-
ticular road involved, all njemorandum bills of lading and copies of
transportation requests issued during the day.

16. If an officer issuing a bill of lading, transportation, sleeping car
or parlor, request is in doubt as to the office which should settle the
transportation charges thereon, he will send the memorandum bill
of lading, or copy of transportation request to the Department Quar-
termaster, accompanied by the letter of transmittal on Q. M. C.
Form 169.

17. Every officer who issues bills of lading or transportation re-
quests will keep a monthly report of such issues on Q. M. C. Form
151. This form must be kept up currently and with this end in view
proper entry will be made upon Form 151 immediately upon issuance
of bills of lading or transportation requests. If transportation charges
are to be paid by some other disbursing officer than those shown in
paragraph 6, the name and address will be entered in the column
headed "Remarks." This report must not include bills of lading and
and transportation requests issued during different months, but a sep-
arate report must be made for each and every month.

(a) Officers who are accountable for the requests issued by them,
i. e., the blank transportation requests have been invoiced to them,
will transmit their report on Q. M. C. Form 151. immediately after
the close of each month direct to the Quartermaster General of the
Army.

(b) Officers who are not accountable for the requests issued by
them, i. e., the blank transportation requests have been transferred
to them on memorandum receipt, will transmit their Form 151 to
the officer who supplied the requests on memorandum receipt and who
is accountable for same. See Circular No. 1, O. Q. M. G. of 1916.

18. (a) Bills of lading and transportation requests will be issued by
commissioned officers only. The same care must be exercised in safe-
guarding of transportation requests as would be given to actual cash.
.Should these requests through loss of theft, get into unauthorized
hands and tickets be procured thereon, the carrier would be entitled
to payment and it will be incumbent upon the officer charged with

Field Quartermaster's Handb9ok 73

the requests to prove that every precaution was taken to prevent such
loss or theft.

(b) If an officer discovers that a request or requests have been lost
or stolen, the local carriers will be notified immediately and a report
giving the numbers and series of those missing and circumstances
attending the loss, will be made at once through the department quar-
termaster, Eastern Department, to the Quartermaster General.

Hire of Transportation

19. If transportation is required for moving baggage from armory
to station, or to other places, the transportation on hand' will be uti-
lized to its fullest extent, and the supply officer will engage such
additional transportation as may be necessary. For such transporta-
tion the accounts will be stated on Q. M. C. Form No. 330, approved
by the commanding officer and forwarded to the authorized camp
Quartermaster, for payment.

Deceased OfHcers and Soldiers

20. (a) The disposition of the remains of deceased officers is pro-
vided for in paragraph 87 and for those of soldiers in paragraph 167,
A. R. 1913. All the provisions of the above mentioned paragraphs
should be strictly complied with. Special attention should be given
to the last sentence of paragraph 167, A. R. 1913, which states that
"The responsibility of the surgeon for the proper care and prepara-
tion of the remains will not cease until they are removed by the Quar-
termaster for interment or shipment."

(b) When necessary, new clothing, at expense of the United States,
may be issued for use in the burial of a soldier. (1173, A. R. 1913.)

(c) Arrangements should be made and, if possible, a contract en-
tered into with a reliable undertaker for furnishing the necessary
caskets and for embalming and preparing the remains of all deceased
officers and soldiers.

(d) Payment for the above mentioned services will be made on
Form 330, W. D. The name and rank of the deceased, the regiment,
company or organization of which he was a member and the cause,
date and place of death, will be stated on the face of the voucher and
voucher forwarded to Camp, Division or Department Quartermaster
for settlement.

(e) Shipment of remains to home of deceased or nearest National
Cemetery will be by express on Government bill of lading.

Blank Forms

21. A supply of blank forms, Q. M. Corps, will be sent all supply
officers when organizations are taken into the Federal Service and
if additional forms are required, request should be promptly submit-
ted to the Quartermaster General, Washington, D. C, per Circular
No. 12, O. Q. M. G. 1916.

General

22. (a) Commanding officers will instruct their commands that the
supply officer is the representative of the Quartermaster Corps and

74 Field Quartermaster's Handbook

no bills will be contracted without the authority of the commanding
officer or supply officer.

No expenditure of funds will be authorized by commanding officers
unless authorized by law, regulations or authority of the Department
Commander.

(b) All vouchers must have noted thereon the authority for the ex-
penditure. All authorities must be in writing, when authority is ob-
tained by telephone for expenditures the telephone request must be
followed by a written request requesting confirmation.

(c) The supply officer will provide himself with a duplicating book
and will keep careful record of all obligations contracted by him and
will preserve these books for future references in settling claims.

(d) The utmost care will be taken to conduct the affairs of the
Quartermaster Corps in an orderly and business like manner. When
in doubt, do not hesitate to wire the Department Commander for in-
structions.

23. The attention of all Commanding Officers of the National Guard
is invited to the following instructions:

Certain commands of the National Guard having been retained in
or called into the service of the United States, all Commanding
Officers of forts, posts or stations, are directed to communicate with
ihe Commanding Officers of the National Guard assigned for duty at
or near their commands and render them such assistance in the mat-
ters of supplies, transportation, instruction and advice as may be
practicable with the means at their disposal.

DUTIES OF THE REGIMENTAL QUARTERMASTER.
By Major John C. McArthur (Inf.), Q. M. C.

That evening Captain Q. went over to the quartermaster's tent with
the other company commanders to get any available information from
one longer on the ground than themselves. Captain A was tired, but
apparently glad of an opportunity to talk.

"i was glad when 1 was made quartermaster, for I had had con-
siderable business experience and it seemed to me that it was right in
iriy line, but after a week's experience I am willing to admit that
it's no sinecure. T reached here before half the property had arrived,
and, fortunately, had a little time to orient myself. I really hadn't
an idea how to go about my new duties, but I found an old Q. M.
sergeant of regulars, and, thanks to him, I learned a few things.

"He loaned me a copy of G O. 39, W. D., 1915, and after some labor
I got out a list of the Equipment C supplies that I would need for
the regiment. These were invoiced to me, and then, in due time, I
moved up here with my property and invoices. Fortunately, the
Q. M. sergeant had also taken the regim.ental supply sergeant in
hand, and so, when we had our tents up and property checked in,
we had a fair general knowledge of what the job required; but were
glad of the day or two intermission before the arrival of the troops.

"The first thing we did in our new office was to open the property
account, and that was no small job; nor has it been easy since to
keep it straight and up to date. Then I began to wonder how I was
to handle subsistence and clothing. It didn't seem feasible to me to
keep a stock on hand here, for that would make mj' establishment
a sort of an advance depot, which didn't seem consistent with the
functions of mobile troops. However, I wasn't sure, so I visited
my mentor, who informed me that I was entirely correct in my
estimate of the situation.

"You see, commissaries and clothing are expendable and really dis-
appear as property as soon as issued. My function, so far as they
are concerned, is to act as an intermediary between the companies
and the camp quartermaster. Take commissaries, for example. The
companies will submit ration returns to me, which I will abstract or
combine, and then draw in bulk and issue to them from day to day,
as required. In that way the camp quartermaster issues to one
quartermaster instead of to fifteen organizations.

"Paragraph 1220, Army Regulations, states: 'Upon the arrival of
troops at mobilization or concentration camps the ration-savings
privilege will be suspended and entirely replaced by issue of rations
in kind.'

"If this provision is enforced my duties will be easy, since I will
simply draw in bulk the complete number of rations due the regimeat

75

76 Field Quartermaster's Handbook

and distribute as due on ration returns. If, by any unfortunate
chance, we are allowed the garrison ration, with savings privilege,
I'll abstract your orders, draw in bulk, and distribute as ordered. At
the end of each month I will settle with the camp quartermaster, get
the savings of the regiment in bulk, and distribute to organizations
as shown to be due.

"In either case I need carry no stock and make no return or other
subsistence paper. It is true that I shall use the issue slip (Q. M. C.
Form No. 250) (Appendix "Z") in making issues, and the abstract of
subsistence stores issued (Q. M. C. Form No. 251) (Appendix "Z") in
settling with the camp quartermaster; but both are simply office
forms, used as a convenience in handling the business.

"Similarly with clothing. The organizations submit their requisi-
tions to me, and I combine them and submit a single one to the camp
quartermaster. He issues the clothing to me in bulk, and I, in turn,
divide it up according to the amounts carried on the various company
requisitions. Theoretically, I should have nothing left after the
issue; but even if I do, I shall simply fill out the certificate on the
back of my requisition, just as a company commander would in
returning any surplus to me. And the same way with exchanges.
I'll get in all the misfit garments, and, after making all possible
cross adjustments with them, turn them in to the camp quarter-
master and reissue the articles received in return to those still
unsatisfied.

"In neither case do I carry anything oyer, and therefore I do not
become accountable for an3'thing, and you can easily see what a
vast amount of paper work it will save me, leaving my small force
free to attend to your comfort and prompt supply.

"The tentage and camp equipment generally is different, for it
remains property until it becomes unserviceable. Even it might be
issued to me on memorandum receipt, just as I issue it to you, were
it not that the regiment is sure to leave here some time and will have
to take these or similar supplies along. It is really better, therefore,
for me to assume accountability for it now.

"However, there is little likelihood of the regiment being split up,
so I have issued the property to you on memorandum receipt, and
while you are responsible for it, you are not accountable and have no
further paper concern with it, unless it is lost or destroyed through
the intent or carelessness of your men. In that case you charge it
to them on pay rolls and report the charge to me on Q. M. C. Form
No. 208 (Appendix "NN"), whereupon I send you a credit slip (Q.
M. C. Form No. 243) (Appendix "OO") or replace the articles as
you prefer. Also when you draw additional articles, instead of mak-
ing a new memorandum receipt, I, give you a debit slip (Q. M. C.
Form No. 242) (Appendix "PP"), I shall balance your memorar
dum receipt and ask you to sign a new one each three months.

It may interest you to know that I get rid of my accountability for
the unservicable property that you turn in by means of surveys
(A. G. O. Form No. 196) (Appendix "A A"), or by placing it before
an inspector on inventory and inspection report (I. G. Form No. 1)

Field Quartermaster's Handbook 77

(Appendix "BB"), in exactly the same manner as does the camp quar-
termaster or any other accountable officer, and I'd like to ask you now
to be personally certain that the property you submit for exchange is
clearly unserviceable, otherwise I am liable to have it thrown back on
my hands.

"Paragraph 1571, A. R., states: 'The standard blank forms used in
army administration, with the notes and directions thereon, have the
force and effect of Army Regulations.' The notes and directions on
property blanks require that a duplicate of each accountable officer's
property account be kept at Washington. I don't have to render a
return, in the ordinary sense of the word, but I am required to for-
ward copies of all property vouchers to the Quartermaster-General,
whether invoices of property received, receipts for property shipped,
approved surveys and inventory and inspection reports, expenditure
lists, etc.; in short, any change in my property account must have a
corresponding change made in the duplicate account at Washington.
"A far simpler method, it seems to me, would be to authorize me to
drop all articles expended in the public service on an appropriate
voucher; perhaps Q. M. C. Form No. 246, as explained in Circular 18,
Office of the Quartermaster-General, 1916, would do, and to require
me to furnish the camp or other issuing quartermaster with a copy
as a basis for a replenishment requisition,

"After all, while an accounting of some kind is probably necessary,
the principal thing is to get the property into the hands of the troops
where it is needed. I see no special necessity for a busy office in
Washington to keep a minute account, for example, of the number
of tent pins used by the 99th Infantry at Camp X, except, perhaps, to
see that they are promptly replaced.

"My certificate that the property has been properly expended in
accordance with the intent of orders and regulations, together with
the approval of my commanding officer, should be sufficient evidence
that the Government's interests are being properly safeguarded, and
that's about as far as accounting can well go under war conditions.

"If it is desired to put the responsibility a little higher, the brigade
commander might be required to inspect his regiments and report
specifically on their use of Government property. In other words, I
Avould materially modify the present accountability methods and re-
quire instead a stricter responsibility from those in authority.

"I believe the true function of the regimental quartermaster is' to
secure and transport supplies for his command as needed; to keep his
transportation and personnel in condition for instant field service and
to use it meanwhile in any way that will promote the comfort, health,
and convenience of the regiment; to be constantly out among the
troops studying their needs and devising means for meeting them. I
don't believe he can be an efficient quartermaster if he is required to
spend a large proportion of his time at a desk, and I am truly glad
that I will not have it to do. What do you company commanders
think of the proposition as I have outlined it, and its bearing on the
efficiency of your various units?"

78 Field Quartermaster's Handbook

Captain Q promptly replied: "As far as my limited experience will
permit me to judge you have the correct idea and I certainly hope that
you will be allowed to give it a trial at least. The paper part of
soldiering is what has always seemed most difficult to me and I can
plainly see that any excessive amount of it would be as serious a
handicap to a quartermaster as to a company commander. By the
way, Captain, will you pay us or who is going to do it?"

"I have inquired about pay and disbursements generally and have
been informed that all purchases, payment of troops, final statements,
commutation, mileage, etc., will be handled by the camp quartermaster
or one of his commissioned assistants. I am certainly relieved to
know it, for anything involving money has to be so absolutely exact,
and to follow such an elaborate system of checking and accounting I
would have to devote a considerable part of my time to it in order to
keep out of trouble and avoid financial loss. I may be authorized to
make purchases, but will certify to the correctness of the tradesmen's
bills and send them to the disbursing quartermaster for settlement.
Of course, if our regiment is ever detached for service by itself I
know that I will probably have to assume money accountability, but I
shall avoid the evil day as long as possible.

"Since the regimental transportation so vitally concerns your units
it m.ay be well to explain that I have exactly the equipment laid down
in the Tables of Organization issued by the War Department, viz:
Twenty-two four line teams and the same number of escort wagons.
Of these ten are assigned to the combat train for ammunition supply —
"three to each battalion and one to the machine gun company. The
remaining twelve belong to the field train. Of these four are assigned
to the baggage section — one to each battalion and one to the remain-
ing organizations and regimental headquarters. The remaining eight
wagons of the field train are called the ration section and are usually
assigned — two to each battalion, one to the remaining organizations,
and one to carry the commissary chest, folding scales, etc., and to be
used for emergency purposes in case of breakdown of other wagons.

"This seems a small allowance, but it has been designed to meet
only the absolute necessities of a regiment under modern war condi-
tions and will do it, provided each interested officer takes exceeding
care to include in his unit's equipment only those articles authorized
in G. O. 39, D. W., 1915."

When, after an hour or so of talk, the four captains wended their
way back to their companies they all agreed that, so far as the supply
department was concerned, it promised to give them and their units a
maximum of service with a minimum of work.

COMPANY COMMANDER'S RELATION TO THE
QUARTERMASTER.

Captain Q, Officers' Reserve Corps, was not unprepared for the
following telegraphic order, although its arrival did cause him some
perturbation on account of his modest appraisement of his own ability
to handle the strange, new duties so suddenly intrusted to his inex-
perienced hands:

"You are assigned to the 99th Infantry and will conduct one hun-
dred recruits from Homedale Rendezvous to Camp X, where you will
report to regimental commander for orders. Consult recruiting officer
for details. - (Sgd) "ROE,

"Adjutant General."

Upon reporting the recruiting officer assured Captain Q that he had
received orders to furnish him transportation and help generally. "I
have a deal with a party here to feed the recruits and he'll supply
your men with two cooked meals which will be ample to get you to
Camp X. I'll have your coffee money ready for you in an hour.
Better wire Albany for your morning supply now and be sure not to
let them charge you more than seven cents a pint. Here's your trans-
portation request, exchange it for a ticket for your party at the station.
See the agent about cars, and you had better take the 9:12 tonight so
as to land at Camp X in the morning. See you later."

Nothing but day coaches were available and it was fortunate that
Captain Q applied early for they had to be ordered and barely arrived
in time to be attached to the selected train.

He returned to the recruiting station in due time and received his
21 cents per man for one day coffee money in cash, for which he
receipted on W. D. Form No. 327, and was handed the invoice part
and also W. D. Form No. 2)12 to use in accounting for its disburse-
ment. (See Appendix "CC")

The cans of steaming coffee were waiting in Albany and nothing
ever tasted so good to the tired men who had spent a miserable night
without beds or bedding. Captain Q got the purveyor's signature on
his voucher and spent the remainder of the time until their arrival at
Camp X in selecting several trained and partly trained men to act as
non-commissioned officers.

The train dropped his two cars and they were quickly shunted onto
a siding. He got his men off and, leaving them in charge of an ex-
regular whom he had appointed acting first sergeant, went in search
of someone to report to. The place was a hive of activity and it
needed only one glance at the quartermaster's office, when found, to
assure him that his questions there must be brief and to the point.

"Captain Q, 99th Infantry — ^just arrived — want location my regi-
ment's camp."

79

80

Field Quartermaster's Handbook

The busy officer glanced up and replied in kind: "Glad to see you.
Colonel Z is at Camp Headquarters on the hill where you see flag-
staff."

Colonel Z greeted Captain Q warmly; presented him to General B,
the camp commander, and, as they walked away said: "Your's will be
"D" Company since it is the fourth to arrive. Here's a blue print on
which you can easily locate your camp. Captain A, the regimental
quartermaster, is there and has ample supplies ready to issue. There's
water piped to your kitchen location and the latrine has been con-
structed, otherwise it is virgin ground and you will have your work
cut out to get your men under shelter and your mess started by night.
I trust you have some food left over for your noon day meal. You
can buy cofYee at that farm house across the track. I'll be around
some time this afternoon, but must leave you now."

On reaching the camp site. Captain Q, with the supply sergeant he
had selected, went at once to the quartermaster's tent, where Captain
A was busily engaged checking and sorting a mountain of supplies.
"Well," the latter exclaimed, "I'm certainly glad to welcome j^ou to
our 'city' and I hope that you'll take away a lot of these supplies. I
know that the proverbial quartermaster is thought to spend most of
his time sitting on his stores to prevent their being used and all
mussed up, but I'm probably a freak for I can't get rid of them quick
enough. Here's a list of what you are authorized to draw based on
G. O. 39, 1915. I'll give you a wagon and you can begin hauling right
away. While you're here you'd better make out your ration return
and order what you will need at once from the commissary. I'll try
to have it ready by two o'clock."

Captain Q acted on the suggestion and drew everything on the list—

5 axes and helves.
13 bags, surplus kit,
100 bars, mosquito single.
200 blankets, O. D.

5 brooms, corn.

1 brush, marking.

4 brushes, scrubbing.

5 buckets, G. I.

2 bugles.

2 cans, drinking water.
Cooking utensils, march kit.
1 cake turner.
1 cleaver, meat.
1 flour sieve.
1 fork, meat large.
1 knife, meat large.
1 ladle, soup.
1 fire iron, set.
5 kettles, camp.

5 pans, bake.
2 pans, dish.
100 cots.

1 desk, field.
5 globes, lantern.
14 head nets.
1 pound lampblack.
5 lanterns.
10 pounds 6d nails.
40 pounds 8d nails.
25 pounds 20d nails.
5 gallons oil mineral.
5 pints oil neats foot.
1 paulin, large.
5 pickaxes and helves,
600 pins tent, shelter.
100 poles tent, shelter.
100 ponchos.
1 pot marking.

Field Quartermaster's Handbook 81

2 steel rak«s. 15 tents, pyramidal large.

1 range field complete, No. 1. 2 tents, wall.

S shovels, short handles. 500 tent pins, large.

1 stick, shoe size. 500 tent pins, small.

1 stretcher, shoe. 1 latrine screen.

1 tape, foot measure. 10 whistles and chains.

100 tents, shelter half. 5 wicks, lantern.

When the last of it had been checked out Captain Q signed the
memorandum receipt (Q. M. C. Form No. 227) (Appendix "DD") for
the non-expendable articles. "That makes you responsible," explained
Captain A, "but not accountable. When any of it becomes worn out
or unserviceable for any cause bring it here and I will exchange it
for you. Take as good care of it as possible and — 'save the pieces.' "

"By the way, Mr. Quartermaster, how do I get ice, soap, candles,
and toilet paper? I understand that we are entitled to certain quan-
tities of those articles and that they are not charged against our ration
allowance."

"Your information is quite correct. Each organization is entitled
to a free issue as follows:

Ice--100 pounds per day and one pound for each man over one
hundred men.

Soap — Four pounds for each hundred rations.

Matches — Such quantities a3 the regimental commander may direct.

Candles — One and one-half pounds per hundred rations.

Toilet paper — One package for each sixty rations.

"Just put the amounts authorized on your ration return under the
proper heading and draw it in the same manner that you do your
subsistence stores."

Captain Q took advantage of the opportunity to make out his ration
return at the quartermaster's office where there were facilities for
writing and also where he could get any needed help from the regi-
mental supply sergeant. When completed he took it to the Adjutant's
Office for the Colonel's approval and then back to the quartermaster
with his order for supplies immediately needed and was assured that
they would be delivered to his company early in the afternoon.

Just as he was leaving Captain A said: "I take it for granted that
you want to draw clothing for your company as soon as possible so
get your requisition in today, or tomorrow at latest. You probably
know that I don't carry any stock here, but simply draw in bulk for
the entire regiment and then make sejiarate issues to the companies.
All the organizations will be in by tomorrow night and as soon as I
can get their requisitions I'll consolidate them; draw in bulk from
the camp quartermaster; sort out what each company has called for
and issue."

Captain Q found it impossible to do anything about clothing that
afternoon, and, in fact, it was well after night before the camp was
habitable and the men fed. The following morning he distributed
individual clothing slips (Q. M. C. Form No. 165) (Appendix "EE")

82 Field Quartermaster's Handbook

to the acting corporals with these instructions: "Make out one of
these slips for each man, you will find a list of the articles each is to
draw on the bulletin board. Ask him the size of his hat, shoes and
stockings, and enter them in the column 'sizes req'd.' Get his chest
and waist measures — use this six-foot tape if he doesn't know them —
and, after looking him over, decide whether he is thin, stout or
medium in figure and place the letter T, S or M after these measures
which should be written in the blank space following the name of the
garment, but not entered in the column 'sizes req'd.' The fit of the
shoes is most important so I want you to take the tape and foot stick
and verify the sizes given you by the men. Remember the shoes
should be at least an inch longer than the foot. Now be careful and
when you have them completed report with your squads at the office."

It was nearly ten o'clock before the squads began to arrive. Cap-
tain Q had the men up individually and then both he and the First
Sergeant looked them over carefully and, after referring to G. O. 17,
W. D. 1916, estimated sizes required and entered them on the slips.
He knew that the method was far from accurate, but it was the best
that could be done since they had no model garments to try on.

When all the slips were completed in this manner they were ab-
stracted and the totals entered on the requisition (Q. M. C. Form No.
213) (Appendix "FF"), which, after being signed by Captain Q and
approved by Colonel Z, was sent to the quartermaster.

Captain Q noted that the individual clothing slips were also in-
tended for use in drawing clothing for individuals in emergencies,
such, for example, as destruction by fire or the arrival of a single
recruit. (See model form page 66.) He asked the first sergeant what
the distinction was between the two issues and was told that the bulk
issue was always made if possible since it saved an enormous amount
of work, particularly paper work, for the reason that the individual
issue required each slip to be signed by the company commander;
that the slips be abstracted on Q. M. C. Form No. 180 (Appendix
"GG"); that this abstract be compared and settlement made with the
quartermaster periodically, etc.

Captain Q promptly decided that the First Sergeant's reasons were
adequate and that he would be very sparing in his use of the individ-
ual method of drawing clothing.

In due time the Quartermaster announced his readiness to issue to
"D" Company, whereupon Captain Q checked the clothing by means
of the requisition and had it taken to ihe company, where it was
sorted and issued by means of the individual slips. A few items that
were found to be in excess were returned to the quartermaster and
receipted for by him (Appendix "HH"). Likewise several misfit gar-
ments were sent back with request for exchange which was soon
affected. When these matters were finally all straightened out Cap-
tain Q had the various amounts to be charged to the men listed oil
Q. M. C. Form No. 16Sb (which is a summary of individual clothing
slips "EE"), and which he then filed with the comp'.eted copy of the
requisition returned to him by the Quartermaster.

Field Quartermaster's Handbook 87

The succeeding days were busy ones and full of problems to be met and
solved. Private E., who had had previous service in the Regular Army,
came to the office one day and stated that he wished to make an allot-
ment of $10 per month for six months in favor of his mother. The
First Sergeant filled out the form for him (Q. M. C. Form No. 18)
(Appendix "MM," page 79), and later had the same service to
perform for others to whom the scheme appealed. Several men
wished to save, but, having no one dependent upon them, decided to
make deposits with the Quartermaster (Q. M. C. Form No. 8a) (Ap-
pendix "KK"). The 4 per cent, interest paid was an inducement even
if the money could not be drawn out until final discharge from the
army. To each of these men Captain Q issued a deposit book (Q. M.
C. Form No. 41) (Appendix "LL"), and instructed them to bring it in
with notification of the amount they wished to deposit not later than
the 25th of the month. On that date work was begun on the pay
rolls and continued with unremitting care until they were finally
checked and compared on the last day of the month (W. D. Form
No. 366) (Appendix "MM"). As soon as possible after they had
been signed by Captain Q and the mustering officer they were sent
to the Paying Quartermaster, together with the deposit books filled
out in the amounts each man had specified. Captain Q then com-
pleted his share in the deposit transaction by reporting them to the
Quartermaster-General on Q. M. C. Form No. 8a.

The Paj'ing Quartermaster after figuring and entering amounts due
each man sent a copy of the completed roll back to the company
commander the day before the one designated for paying the troops,
to enable Captain Q to copy the extensions on his retained roll. The
deposit books were receipted and returned to their owners at the pay
table.

With that transaction Captain Q practically completed his introduc-
tion to the Q. M. C. Forms that concerned his functions as a company
commander.

APPENDIX "A.*

1. Based on the requirements of the uniform regulations, equip-
ment manuals and on the requirements of the service, the following
is a detailed list of the clothing and equipment necessary for an
officer of the Reserve Corps to have in his possession when called into
active service.

Ordnance Equipment.
For each dismounted officer.

New Model Equipment.*
1 can, bacon.
1 can, condiment
1 canteen.

1 canteen cover, dismounted.
1 pistol belt, with magazine

pocket, web, double.
1 cup.
1 knife.
1 fork.
1 spoon.
1 meat can.
1 haversack (except mounted

officers).
1 pack carrier (except mounted

officers).
1 pouch for first-aid packet.
1 pistol holster.

1 pistol, caliber .45

2 extra magazines.

Old Model Equipment.*

1 canteen with strap.

1 cup.

1 haversack strap (except mount-
ed officers).

1 haversack strap (except mount-
ed officers) or suspenders for
belt.

1 meat can.

1 knife.

1 fork.

1 spoon.

1 pouch for first-aid packet.

1 pistol belt with magazine
pocket, web, double.

1 pistol holster.

1 pistol, caliber .45.

2 extra magazines.

Quartermaster Property.

1 mosquito bar.

1 bedding roll.**

2 blankets.

1 basin, canvas.

1 bed sack.

1 bucket, canvas.

1 lantern.

1 clothing roll.

1 cot.

1 identification tag with tape.

1 shelter tent complete with

poles and pins.
1 poncho or slicker.
1 whistle (company officers

and battalion commanders of

infantry).

* Either model of equipment permissible.

•* The bedding roll supplied by the Quartermaster Corps or any other canvas roll
may be used as a combination bedding-clothing roll.

Appendix

Clothing:

1 leggins, pair.
3 undershirts.

3 drawers, pairs.

2 shoe laces, pairs.
5 stockings, pairs.

1 hat, service.
1 hat cord.

1 coat, o. d., wool.
1 coat, o. d., cotton.
1 breeches, o. d., cotton.
1 breeches, o. d., wool.
1 overcoat, o. d., wool.

1 waist belt.

2 shirts, o. d., flannel.

1 shoes, russet leather, pair.

Medical.
1 first-aid packet.

1 compass.

1 pair field glasses.

Miscellaneous.

1 notebook and pencil.
1 watch.

Toilet Articles.

1 comb.

1 housewife.

1 mirror.

1 tooth brush, with paste.

1 package toilet paper.
3 towels.
1 cake soap.
1 shaving outfit.

For each mounted officer in addition to above:
1 set of horse equipment, consisting of: —

1 bridle, cavalry.

1 watering bridle (not re-
quired if Model 1909 bridle
is on hand).

1 currycomb.

1 nosebag (or feed and grain
bag).

1 halter headstall.

1 halter strap (or halter tie
rope).

1 horse brush.

1 lariat.
1 lariat strap.
1 link.

1 picket pin.

1 saddle (McClellan or Whit-
man).
1 saddle bags, pair.
1 saddle cloth with insignia.
1 saddle blanket.
1 surcingle.

2. It is recommended that all officers of the Quartermaster Corps
of the Officers' Reserve Corps provide themselves with and keep
on hand at all times the following equipment:

1 medium weight olive drab blouse with proper insignia of rank
and collar ornaments.

2 pairs woolen olive drab breeches.
2 olive drab woolen shirts.

1 campaign hat and regulation officers' nal cord.

1 pair leather leggins.

2 pairs russet leather shoes.

1 pair russet leather riding boots, if desired.
1 officers' overcoat.

Appendix 3

3. The unit equipment manuals for the various arms authorize
organization commanders to keep on hand such of the following
articles authorized by paragraph 1522 A. R. (articles of ordnance fur-
nished by the government for use of officers serving with troops) as-
may be necessary to properly equip the officers on duty with these:
organizations.

Pistols, caliber .45.
Extra magazine.
Pistol belts.
Pistol holsters.

4. The horse equipment required by mounted officers below the-
grade of major are included in the ordnance unit accountability of
the organization to which they may be assigned.

5. It is not necessary for reserve officers to purchase the horse
equipment and articles mentioned in paragraph four above, but they
may purchase such articles and use them if they so desire.

6. Officers of the Reserve Corps may purchase uniforms and
equipment from the Supply Departments of the Army, "for their per-
sonal use at any time.

APPENDIX "B"

Estimate of Funds required for the service of the Quartermaster
Corps at Camp X, N. Y., by Major John Doe, Q. M. C, U. S. R., in
the month of March, 1917.

U/A. or

O. Q. M. G. Appropriations, F. Y. 1917 Amount Total

Authorization No.

1-17144 Supplies, Services and Transportation. $10,000.00 $10,000.00
1-1714 Barracks and Quarters 2,000.00 2,000.00

$12,000.00

•IIIIIIIIIIIIIBIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIItllllllllllllllllllllllllllllllllllllllllllllllllllllll*>l*llll*l*l>***l>>>lll*l**l**l

It is respectfully requested that the funds be placed to my official
credit, as follows:

Treasurer U. S $12,000.00

Read carefully the note on back of estimate blank.

4 Appendix

Recapitulation

. . Amount of Outstanding Deduct funds on Amount

Appropnations Estimate Debts Total hand available Required

Fisca ear, j^^j^^ ^^^ ^^^^^^ ^^ ^^^^^ ^^^ ^^^^^^ ^^^^ ^^^^^^ ^^

Fay of the Army.

Mileage, etc

Supplies, services,
and transporta-
tion 10,000.00 10,000.00 10,000.00

Equipment officers'
schools

Horses: Cavalry,
artillery, and en-
gineers

Barracks and quar-
ters 2,000.00 2,000.00 2,000.00

Military post ex-
changes

Roads, walks,
wharves and

drainage

JOHN DOE.
Major Quartermaster Corps.
Approved:

Station, Camp X., N. Y. Colonel, 99th Infantry,

Date, March 8, 1917. Commanding.

Q. M. C. Form No. 34

(Authorized April 15, 1913.)

ESTIMATE OF FUNDS REQUIRED

By Major John Doe, Q. M. C, U. S. R., at Camp X., N. Y. in the

month of March, 1917.

Officers submitting estimates of funds will be governed by instruc-
tions contained in Circular No. 1, O. C. Q. M. C, 1912 (pars. 87 to 92,
inclusive).

Department and other quartermasters to whom apportionments of
funds are made, or specific authority given, for the purchase of sup-
plies or procurement of services, will submit estimates of funds to
the office of the Quartermaster General, quoting in left-hand column
on face of estimate the O. Q. M. G. letter of apportionment number
or specific authority number and date opposite each appropriation
under which funds are required.

Quartermasters to whom allotments are made or to whom specific
authority for the purchase of supplies or procurement of services is
transmitted by Department or other quartermaster making allotment,
will submit estimate of funds to the officer making the allotment or
transmitting the specific authority, quoting in left-hand column on
face of estimate letter of allotment number or O. Q. M. G. authority'
number and date opposite each appropriation under which funds are
required.

Appendix 5

Appropriations will be entered in order as shown by the Army
Appropriation Act published in General Orders of the War Depart-
ment.

Extra sheets of this form will be supplied if required.

APPENDIX "C"

Table VI — Regiment of Infantry— War Strength— (Continued)

EQUIPMENT C— Continued G. O. 39, W. D., 1915, part of page 131.

AIvtOWANCES

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shoe (

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No. 3, lbs...
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6

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6
6

' Rep. of Q. M.
. Harness

Appendix

APPENDIX "D"

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Appendix
APPENDIX "E"
„_3«L., — O.. A r /»» 7 . MQuisiriON

to Bs surrcao /soM
Deppt ^uartermastcT, N.?.

M..S6ft-2. _ .-.

iw. Jt»roh...8« 1»17 ....

UAH
CJut _ *. -.

Appnpriati

,.S...S^AT.

bjB^ M.

ArUete* 6«i>(4Mit

: 18820

Hay, 11)8.0 tl.cwt.

sieafeo

^53230 . .Oats,." .. •.♦l..i0..cmt

62100... .5tra*fpr...l>e.d^ing......

Ibe. 9 $1. per c«t.

..6210.Q

. Fo.rRRe...fpr .3Q...*ajf.9..

for 184 horses

337-mule8

diy

RATIONS Horse per
RATIONS.«ule

3 .lb8^..0.f..B.ran.m

grain idien desired
BtUDI m 3 i/8 • Iter; T i« r- d4y

j.ar.

r— 14
■-14

.be

1*68. Say, 12 11)8. Oats.

■ ■-*■ 9- * «

8t.l*.ute4 .for 3 ;H)8,...p|f .

fwr.-««ch ■anliBai-i— -:-

" roiB- iTi- the field -thr con
othex-recoanized ar.t
the Tariation from t
■«ney:Talue oreompoipBTi-t

3:a.t.eLa..ija ..effect -At

andlr gjoff tcer maysubeti-tute

qles Q.fl.forage .Q>jtain.e.d.-l.o.se|lly.
sul^stjitutlon not to exceedl
tBiof "the ration at •■■the"C'0|nt;ract
tiaie..|of...change.i.'... .....;.L..

.606766

Approved;

Richard Roe,
Jiajbr General "'
Station ..Clinip X... g^Y.. ■-■

_.jr.ohn.;.I)o.ej_

Kajor .Q.M.. Corps.

U. S. R.

APPENDIX "F"
CLOtHfNG ESTIMATE

^TA. ..Qua) ler. Fiscal iear 1911. ^0.655.3.... Date.

Jtacsb...2,.i»i7.-:.

This requMtion otntitta of 10. _.. sheeti.

certify that the foregoing ettimate is correct, and that the articles specified are absolutely ret/uisUa
for. the public service.

Richard Ron

Major General Commanding,
Tott.... CajmP.X-i N. Y.

John So*

Dot, .>».^.^..?n*r. 191 7'

Approved., ,.**. ^^}^^. ?<?.'•.

.liajor ^.M.Cfrgo^O.S.R.

Appendix

APPENDIX "G"

555-4

SPECIAL REQUISITION FOR PUBLIC ANIMALS

Bequired at .......C.srap. Xi...New . Yo rk . ._¥*£?*.?...

CLASS OF ANMMALS.

Riding horsed.

Wheel mules, four-mule team.

Lead mules, four-mule team.

Riding mules for wagon and pack trains.

Riding mules for mountain batteries,

Pacl< mules for pack traiitt.

Pack mules for mountain batteries,

Pack mules for michinS-gun platoons.

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3

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9

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i

164
134
134
• 18

3

46

184
134
134

18

a

4C

2

111

ORGANIZATION

First Brigade, Iiifantiy

ItRATt.

Bn>no.

PlOX.

Whnl.

iMi.

SirtK.

P.T.

11.0. p.

H.B.

134

134

0

18

3

48

0

REMARKS

The' a'bOTe animals should be shipped, so as to arrive at the Caap not later
than April 1. 1917.

I CERTIFY that the above requisition is correct, and the public animals required for are necessary for the proper,
equipment of the organizations and means of transportation as above stated.

John Bee,

approved: J*!?.?.. Quaftetmoiln S9Ja^iSj&.9. ,

Rlohard Roe,

Ua^or General,

Commanami.

Station, J'iE?-.?....!-!.-.
Date, March g. 1917.

Appendix

APPENDIX "H'

555-5

Q. H. C. Form Vo. 16S.

MONTHLY REQUISITION

SUBSISTENCE STORES AND FUNDS

..,..Mftriih..2na- .-■ , 19 ff

P<rU4
(MoMha)

Um4
P«rw4

/•,fr,

Per Xt.

RATION ARTICLES.

<M<m>, lR«b ...^

ExaiAined and Hpprored :

.....iciMOO ..3./a0717...D. !iP.cal..Ey.is.e..#.,123
liaiSfl.-....!*..' .0 .....?. ......_'! -105

.•^.J.._.:;.;o: _......:.;: z::"~'

...RICEARP ROE

Viajor G«nersi,/

..Ftgt. ^ CommAndinf ,.

..JOHH .J)OE „ ,....^...

Uft ji>r..£tlld. ., QutrlimiAsltr,

V. S. R.

STHKHGTB OF TEE-COUUAND

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Rcadquarters. DiT.

10

16

4

0

9 Regte. Infantry

CiO

9*50

0

0

1 R«gt. CaTalry

S6

945

0

0

X Brig- It.Art'ry

ilO

1890

0

0

1 Btln. Snglneers

<0

460

0

0

1 Btln. Slg.Corpa

3

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0

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0

4

0

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AOBUnltlon Train

3

e?

0

0

Snpply Train

4

146

0

0

a«nll*ry Train

7

237

0

0

XOflnaer Train

1

9

0

0

10

Appendix

APPENDIX "I.

:?.?* ,A,f. k;p;7

TO BS SDPPUtD FROM

REQUISITION

*.555-6

ft,,, March_2,1917

' Class ^ A

J.effer.Bonvlll'»j...I.n.d,....

■ Appropriation ...S<5«4...T-,

qusUt;

IUqaIn4.

DMcrtpuon ot ArtjclM.

CaliMM Co.1

(3UU bet* it*m Dumb-r of •ppropriiUoot

Qoant.ly

AnlclM 8uppu»l.

712

Harness, Wagon lead
S.S.Coiaplete

119K

•0<

) Item 202

712

Harness, Wagon Wheel

i39!ea

Ofl

■

S.S« Complete

■

2 Harness/LiRht Sprlne

65

\i

1 j Wagon, S.S. Complete.

4

...aoe

Iag-on6j:jacQrt^Comp.'..t.
.AfB^mlancea, complete

.3fi3.4L<
lQ4Xi

DC

- - - ^

■

49

1

Wajgon^Light Springy

is:

ocl

..1

~ -

...

--

TCKTAL *.

72400

le

Approved:

Richard Roe,
■W|Jor„Geheral.

Station

x,n;y.

CommandiKff.

jQLn Dq6 ;

Major <i.U.Corp3,U.S.R. «"""'""'""■

Appendix 11

APPENDIX "J."

SAMPLE ENTRIES IN CASH BOOK— Q. M. C. Form No. 80.

War.
Camp X, N, Y., Quartermaster.

Receipts and Disbursements.

.L S. S. & T. Barracks and

F Y 1017 Quarters

r. I. 171/ F. Y. 1917

Dr. Dr. Cr. Dr. Cr.

$10000.00 $2000.00

$16.25 $10.00 $6.25

SAMPLE ENTRIES ON CHECK STUB.

"^•3

§•« =

d

o-o

r^

Z

V'-^

TOT

e>

Ui

^"O

O

'a

0

Ji
y

3
0

ill

Cr.

Mar.

CD.

W. W. No. 444

1st

555

Treas. U. S. A.

2/28/17

$12000.00

Mar.

1-2

Paid on

2nd

voucher.

3/1

3/2
3/2

> a

0

>

u

!S

xi o

u

*o

'3

e'mZ,

0

a

■^ 3

'3

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0

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it

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01

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"a

Uoa

Oa

<

U

ca

Amount brought

forward.

W, W. 444 Treas.

U. S. 2/28/17

Public Service

Corporation

No. 1

$10.00

$11990.00

John Straight

No. 2

6.25

11983.75

$12000.00

SAMPLE CERTIFICATE OF DEPOSIT.

Treasury Department.

Original. Office of the Treasury of the United States. No. 555

Washington, D. C, March 2, 1917. $12,000.00

I certify that Twelve thousand ($12,000.00) dollars, the amount of
War Warrant No. 444, dated 2-28-17, has this day been credited in dis-
bursing account, subject only to the official check of 56,789,* John Doe,
Major Q. M. C, U. S. A., Camp X, N. Y.

JOHN JONES,
Treasurer of the U. S.
Counersigned : RODMAN SMITH.

*Symbol number.

12 Appendix

SAMPLE OF Q. M. G. O. FORM No. 693.

Major John Doe, Q. M. C, U. S. M.,

Camp X., N. Y.
(Through Department Quartermaster, Eastern Department.)

With reference to your estimate of funds dated Feb. 21, 1917,
request has this day been made upon the Treasury to have $12,000.00,
appropriations as indicated below, deposited to your official credit
with Treasurer of the United States, Washington, D. C.

By direction:

H. M. LONG,
Major, Q. M. C, U. S. Army.

Appropriations. Amount

Supplies, Services and Transportation, Q. M. C, 1917 $10,000.00

Barracks and Quarters, Q. M. C, 1917 2,000.00

Total $12,000.00

Note. — This is merely a letter of advice, and credit must not be
taken for these funds until notification has been received that they
have been placed to the official credit of the officer to whom this
letter is addressed.

Appendix

13

APPENDIX "J.'

WAR DEPARTUWrr
" ~ rm No. 330.

Public Form Ko. 330.

Voucher No. ... ^
General'Account

PUBLIC VOUCHER s>t,^Ai.,^on^v......d!t^.^

Purchases and Services Ojher Than Personal

APP.Of..ATIO,. ..A..4^ytr.^J^M*Q-'-^h^^ Symbol Jt/^... S. /O.lTV^

Apphophiaiioiii _. , f. Symbol.

ApPBOPmAnoH. Symbol

The United States. - /• • /P / ■^"~'

ADDRESS : X/^.Jf^lf^

DR..

{.Vay Qotatioaa nut!* io spaces proTided Uveretor oa tha nrvse of turvoucbor becoh« a part of this cvUlliCftte.)
1 CERTtrr that tlie above articloa have been i^ceived by mc la frood condition, and in the quality and quantity above specified, or tbe
ce^i perfonned aa staled, and they are in accordance with ocdao ttierefor ; that the price»» changed are Reasonable, and in accordance wriUj
the asreement, or that they were secured in accordance mUi No«5MHof the method oiadvertiaing And vmderthe form of agreecaeat lettered ^B'

&9 ahovn do thn rcvi^ran hpr«>nf v"*"^ A J W"*

9 shown on the rcvcrao hereof.
Approved for 9.

PajOy chedf No /! ^W^^A

it: of JMaf:i^<li^:n.Hr.^f:iaR

ft5(?- .^.. in favor of payee (JutroM above, for $ /.0X&.19.

» in CASH, the sum of

. doUats and \ cents, in full payment of tho aboro account.

•IfBi, BMl »pp«»f . FofUSB^; '-Ct)i(yf»CiUlwCwvw|«fvJ^£(BiiU^J»«mW}V w'trMawrvc,*^^^

porua aiOM^ as weU ■■ Um c^uit; lo wbieb bs

14

Appendix

APPENDIX "J.'

prortbyiMCoopmiinoith* /./ ^PTf /T.^ £^ Voucher No. /T.

^ (Buraiu ot otrf.) General Account J.. oSr^'wfer

PUBLIC VOUCHER Detail Acco.

PURCHASES AND SERVICES OTHER THAN PERSONAL

APPROPRIATION , fP4i/U^^QiiatEfS^(f,m.'lLL.

AppBOPRiATiom „ .-. ,_..' .". SymboL

APPROPRIATION! i, „ Symbol..

77... Symbol %..ip..7rS'...

The United State
To

ipMtelr oXed iD by p*fi

ipMtelr Ofted iD by P*fM> or tal^ MfBuara b; JMJ'W,

thftt the above account is correct, fcnd thnt' payment the:

- i

(AojDoUtiousiiiadelntp*cM)»trtn4BdUi«i'cXar 00 tbe reverse of this voocber become ■ part of this certiOcktc.)
I CERTiFT that the above articles have been recaired by mc in eood condition, and in the quality anc^ quantity above speci6ed, or the
aervicea performed aaetaled, and they 8
the agTe«ment, or '
aa shown oi^ the r

Appiored for 1 _ . , _ _

accordaaee with orders therefor; that the prices cbarjted are reasonable, and in accordance ifiUi
r that they were sccurcdin nccg^nce with Mo. .A^ of the method of advertising and under the form of agreement lettered •^^-
reveree hej^f. , £ 1^4 A ' d

r? ,(ls^!lJ^ n ^ ^^

Date, J

Pai^ by ch^ck No.

^j^ by ch^cl

he^

ilatcd

^,191^, of .3?^.
f. (..,, in favor of -a

v:m.(i.:wsX..

pay^ named above, for $ iff.»^t3-

«..».« doUan and „

, , in CASH, the sum' of

»„ C9Dta, in full payment of tha above account.

»WtaeoftTOQeb«Isccruaed m the name ot Kcompinrorco-porsTjoD tb*nemeot tbe Mrwa wiiui; iti4 compeny or oorporata aam«.U wtUai tte ca^ty la wbtchb*
I. out »ppear. Fvuunple; "CLlcago £(lt»oaCgiDpu)y, per Jobs eiaitb. Seoeiary/'of Tr«Murer,a9UN«aMB)»} b^ •'-VM

Appendix

15

APPENDIX "K.'

16 Appendix

APPENDIX "K."

War Department,
Form No. 329a.

(Approved by the Comptroller of the Treasury. April 29, 1914.)

War Department.
Quartermasters' Corps.

Abstract of Disbursements made by John Doe, Major, Q. M. C,

U. S. R., at Camp X., N. Y., during the period from

March 1st, 1§17, to March 31st, 1917.

Appropriation

S. S. & T.
No. of Q. M. C. B & Q.

Voucher. Name Amount. F. Y., 1917. F. Y., 1917.

1 Public Serv. Corp.. . .$10.00 $10.00 —

2 Straight, John 6.25 — $6.25

BRIEF

Form No. 329a.

WAR DEPARTMENT,
Quartermaster Corps.

ABSTRACT OF DISBURSEMENTS
Made by

John Doe

Major, Q. M. Corps

at

Camp X., N. Y.

From March 1st, 1917.

To March 31st, 1917.

Amount $16.25

Appendix

17

APPENDIX "L.

174 B. SEMIPEBMANENT CAMPS.

GAKP OF A BEOmZirT OF JSVASIB.Y. WAB. STBSKOTS.

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18

Appendix

APPENDIX "L.

CAMP OF IBTFAlTTHy DIVISION. WAK STBENOTfi.
(33S USES. TUIS FDRtt DF CXW MUST OFTEN BE HODiRED. DfPQIDING UPON THE NATURE Of THE GROUND).

If

^^"avis^ .200

« R» lOO

Hospital
lEvacuaticnof Base

I (Not Drawn-
-uSca't)

fOivisiort Headquarter* p* Hcli(r,vof Organiiaiions ij^ Camp Limits - Divrsion

Brigade Headquarttrs CB Tidd Hospital (Setup) ^jj^^ Hdqrs.Permanent CampCommando'

+ Camp Infirmary ■ ^ Ambulance Service t t t Telephone and Telegraph Service

of P«rmanent Camp Personnel

Appendix
APPENDIX "M."

Q. M. c. Form NO. 119.
Authorized April 21, amended i-ebruary, 26, 1916.

CIRCULAR-PROPOSAL.

ADVERTISEMENT.

Circular No, .
Proposal No..

(Place) OaBp..Z««_Ia..X^ ^.

(Date)

. Jtoroh .4tlt , 1917 .

SEALED PROPOSALS, in duplicate, subject to the usual conditions, will bo rcccircd at this office until
the tune specified below, at which time and place they will be opened in the presence of bidders who attend,
for the supplier or services specified below, the Government reserving the right to reject or accept any or all
bids or any part thereof.

Bidders /or supplies must state the time when and the place where they propose to make deliveries.
Bids are invited for delivery as indicated below, but proposals for delivery at other points will be entertained.
Bidders for seryicos of any nature must state the date they will begin work and the dato they will complete
the same.

Proposals for any class of stores mentioned, or for quantities less than the whole required, will be received,
and the quantities may be increased or decreased to an extent not exceeding 20% should the interest of the
public service demand such change.

Preference will be given to articles of domestic production or manufacture, conditions of quality and
price (including'in the price of foreign productions and manufactures the duty thereon) being equal, and
such preference will be given to articles of American production and manufacture produced on the Pacific
Coast to the extent of consumption required by the public Service there.

Proposals will be signed by the bidder, inclosed in sealed envelopes, postage fully prepaid, and addressed
to the undersigned, marked: "Proposals for m|ypll-MI , to be opened

•t...ll...Jl.Ai., .JIareh.15,-191?^-"

Jolm-So*, - -

. .»g.or q.M.O., U*».lt.

(iDcludaytrMt ftddreos.)

PROPOSAL.

(Place) .... .,

(Date) .....

In accordance with the al>oye advertisement, the imdersigned proposes to furnish and deliver tho
supplies, or perform the services as stipulated below, at the prices and within the time specified.

(SKlunira of bhtdv.)

Schedule of Supplies or Serrices; to be fnmished at Olnr T*l Hi Ti

ArUdM, or StfTfcM, ftfid Description.

Hard Wood.

lo. 1 Whltt Oatt»

Xe> 1 XliietliyEay,

Baddlsg Straw,

Baaf. fraah, #1.

Onions, " , |62«

Petatoaa, fraah, #40 iso.OOO

Iaa> #g»a. t^iKMXKIL

800

uo

lev. 880
3^18, 8S0

68,100
480.000

64,000

Oord

»

lOOlbi
100 "

100 "

It

100 "
100 ■•
100 "

WlrarJ 4' langtha

i
jlaa Buat Slab wood

jbagln lit

tan dayii

■after

jdata of ) The ooadl-

i )

jopanlng. )tloBa of Q.V.

! ,)6.0'.Form Bo.

J i)liBQ will gorara

20

Appendix

APPENDIX "M."

WATf UtnfTRTHENT.
Q. M. C. Form Ko. 119 b.

Autboclzed Harcb 37, 1916.

Akticlrs, OB Sebticbb, and DEacBrmoN*

§£SSi.

DoUi. Cents.

leaslona.

be BO,m&,

sawed In
be ooDsli

The cord wood mast
•Ball llr^ba and brush, dellrered
eatyin 4- foot lengths a^id split 1
laehee In diameter, and

The following will
nut, oottonwood, elm, g^, hlokoiy

The following will be
lareh, pine, epmoe, oTtresa. et(

The slab wood should be of
orematorieS'

The Oats to be graced of th<
oped, and well matured,
other grains; to test nht les^ t
for clipped to the measured bush
teinlng not to exceed V. per cent
of oata bid npon.

To be delivered in

dry, |ioi pnmed
in cor A

B o;'
oonT^leiit

an L

Insh

12, 16

ered b^rdwbod: Abh, beeojh
, napLe, lek, poplar, ete

ie5 pounds eaoh( the weiLght of tlie saolo> to

duoted and the aaoka to become t^ propjirty

Balivery to be aado in 'balen
baled, eaeh bale will b| aecored
IS'gauee, and weigh not

oonaK ered a^ftwDod: Csdar, fIJr, healook.

]iroper

>ize

best

^weet ,
Ian 33
4&, ana
molatiure

to

good, strong, niw birlap

or lo)ae,
with e.% leitst two
leas than 65 noje mo^e tbaal 18S poaaOa

eharxed

128

aise
24

wr
ooblo feelt
, but ni
le

:«(t

»ngtihi

, frea from
, aawed or

•xoeedlng 6
a.
, blroh, ebaat-

and Itngtha fojr use In

ual^y; to be soncld, well daral*
and |praoti08|lly free from
Mounjis for unelipped end 24 pounds
>e dry to the extent of eon-
biddexp to sp^oify ttie eoler

oka, eontalnlng about
dedluoted and the aaoka Its-

be

of the

aa may

Utaitad [states •
ba raqtilrcd. Whan

wlraa df not leas thaa

All the supplies will
plaoaa specified in the

If blddera desire t
93«arl7 shown a a well aa
af-ed if otherwise than a^

The successful bidder
tend if denned necessary

be del:,Tered
^sap*

bid in (iazload lotJB or 7
the places be a|fcate|ll when
aboTe eilled fbri

will b^ required {to ente
by the pilarcshaslbg o{Pfiaer<

ialli^ or ac requlrrd and at the

O.B. thlls should be
deliveri will be tend-

r Into (ontraot with

Appendix 21

APPENDIX "N."

Q. M. C. Form No. 11> •.

Assbirtinl Febnaiy X, 19lt.

LETTER OF ACCEPTANCE OF PROPOSAL.

Address all commuiucations to OFFICE and refer to PURCHASE ORDER No .X —..^ .

CIRCULAR No. .......1 DATED S*Tfi.b...4^..1?.17... BIDS OPENED jy?aTAll.-l8»..l?XT»

PROPOSAL Ho 10. IVEQUISITION N«. 4. FILE No. .MSa^E

APP'If 8ft..J|A..*..f * ITEM No TOTAL COST, $.M?0?PO

Was Depabtment, Office of .Q.<..Kt

(Place) AM9..Iii.»..S.t..X.t

(Date) ..■•rafe-.W* , 19lt#

To .foM.fjJItllXt

Sirs:

Under the proposal submitted by you in response to advertisement of this ofBce, as above, award is hereby
made to j'ou for furnishing and delivering the following-named supplies, or performing the following-named
services, as stipulated in the proposal and in conformity with the usual conditions and the terms of the
advertisement.

One copy of bill or invoice, with number of this purchase ofder noted thereon, accompanied by bill of
lading (if the supplies are shipped) , should be sent to this office as soon as the supplies are delivered (or ^pped),
or the services performed. All shipments should be followed by tracer to insure prompt delivery. Ship-
ments will be prepaid unless it has been othoniKise stipulated.

Ko excess of quantities ordered should be delivered.

The supplies should be marked as follows:

The articles or services and time and place of delivery or performance are as follows:

ZOO oordB !Tard 7oo<l in 4' Itnptha at iS.OO per c«r4.

IfiO eords 31«b 7oo4 at (3*00 p*r oord.

SfllTsrlflfi tc oom-Jtntt Stareh SO, 191T, and %• eoBpl«t*a
bjr !&irah 31. 1917.

Taya^pt will ba nmda oa eovplatlon and a««aptaB«a of
tha taaa.

Major Q.M.O.. U.S.R.
0»mp Q.a.

22 Appendix

APPENDIX "O."

Q. M. C. Form Xo. 109 1».

Author iiddjaouar; 31, L916.

CIRCULAR OF INFORMATION AND GENERAL INSTRUCTIONS TO BIDDERS FOR
CONSTRUCTION OR REPAIR OF PUBLIC WORKS (EXCEPT VESSELS).

Here attach copy of newspaper adTmisemant.) Office of xU.SXt&rniaatiBX., — .^.,......m

(Place) CjaBlIlJi:i.^..lI^..Y^.

(Date) ..JIftrQh..4, .191.7., .., 19...^

SEALED PROPOSALS, in triplicate, subject to the following conditions, will be received at this office
until the time stated below and then opened for the construction or repairs as shown by the attached list
and specifications.

WORK ..(.A)...Cpnst.ruQti_on...o.<nnpl©tQ..of .all .tM.l^^^

Islon of Infantry per plans and specifi cations on file in this office.

(B) Material only for above fattached list is for one Regiment
Of'infaiitry only. Complete list dii file In this office) . "

TO BE DONE AT .C.6fflp..XA*..U.« T,

ADVERTISEMENT DATED..M&rch ..4.,...1917.* ..^

BIDS TO BE OPENED AT 11 O'CLOCK.. ..A...M., Mar.Cll.15 , 1917..

When called for in the specifications.

L— CLASSES t)F WORK; EXAMINATIONS BY BIDDERS, ETC.

1. Classes. — Proposals for one or more of the buildings or works required, less than all, complete, or for
any separate class of work contemplated, \vill be received. Proposals for different classes of work included
in buildings should be made in the following order, viz:

(1) The construction proper.

(2) Plumbing.

(3) Heating.

(4) Gas piping.

(5) Electric wiring.

(6) Gas or electric lighting fi.xtures.
The price for each of these items will be stated separately for each building. In tfiibmitting proposal

bidders will state the sum for which they propose to furnish the materials and perform the work required by
the drawings and SDCcificatioiis for each class of work bid for.

v.— SPECLAL INFORMATION AND INSTRITCTIONS.

58. Defaulting contractors barred from bidding. — All bids received from those who have unjustifiably
failed to fill former contracts with the Government will be rejected.

59. Lack of commercial standing on the part of a bidder or inadequate facilities or plant on the part of a
manufacturer constitute good and sullicient grouiuis for the rejection of bids.

60. Information as to bidders. — No person will be informed directly or indirectly of the name of any one
intending to bid or not to bid or to whom information in respect to proposals has been given.

61. Strict construction of time periods in contracts. — The Secretary of War has directed that the especial
Attention of all contractors, at the time of signing contracts, be called to the fact that it is the purpose of the
War Department to e.vact a folfillment of all contracts as to the time periods, and that they should understand
when entering into contracts with this depai'tmeut that they need not do so with the expectation that they
can be relieved from those conditions.

62. Any explanation which a bidder may desire to make concerning his proposal, or any alternative bid,
must accompany and be made a part of the original proposal.

Appendix
APPENDIX "O"— Continued.

63. Review of proposal by bidder. — Blank spaces of proposal form are to be filled with, the pen or on tho
typewriter, and a careful review of the proposal and guaranty should be made by the bidder to see that they
are correctly drawn and executed, and that all tliree numbers read exactly alike.

64. Errors. — Xoither the laws nor the Aimy regulations make any allowance for errors, either of cooisnis-
sion or of omission, on the part of bidders. It must be assumed that bidders have fully informed themaelves
as to all conditions, requirements, and specifications before submitting proposals; and they can not bo
excused or relieved from the responsibility assumed by their proposals on the plea of error.

65. Instructions to become a part of contract. — These instructions and requirements will, so far as at all
applicable, become a part of the contracts and the contractors will be bound thereby.

66. Copy to be filed with proposal. — A copy of the advertisement and circular will be attached by (he
bidder to at least one number of the proposal.

67. Submittal of proposals. — The proposals should be securely sealed in a suitable envelope, indorsed

"Proposals for Public Buildings, to be opened. .at-H-A.JJ..»..Jtorflh..l6.,..JL917.». ,-

and addressed to the undersigned, with postage fully prepaid, and mailed in ample time to reach destination
before the time set for the opening of proposals.

„ J-Olm.JiQa-.

QuartcrjTuister Corm, I

In Charge of Construction.

^.,„ .C8ap..Ql^rti9rnia8te.r

(Only a portion of the printed astter embraoed in this
Q.M.C. Form Mo. lOOb la ahonn.for purposes of illustration.

24 Appendix

APPENDIX "O, '

List of materials required in the construction of the 105 buildings

specified in above for a cantonment for a Regiment of Infantry at War
strength.

Lumber, feet, B.M 850. 707

7" fire clay, round flue, 2' long 178

9" G. I. smoke pipe (No. 26 U. S. S. Gauge) 178

No. 10 B. S. Gauge flue wire, lbs 178

Sash, single, glazed, 6-hght, 10" x 16" 1 .254

3" sash hook and eye 1 .254

Doors— 4 panels— O. G. moulded, 2' 8" x 6' 8" x 1^" 448

8" T. Hinges, with 2 screws to each door 846

Rim locks, 4%" x ^", knobs, screws, complete 436

2j^" W. I. Hitching ring and screw 164

Roofing paper, 108' rolls 1 . 755

Nails, lbs. : 16d 6d 3d

4.803 • 4.966 2.313

Pipe holder hooks 336

8" barrel bolts 66

No. 14 wire screen, square feet 72

Barn door hangers, sets 3

Hasps and staples, sets 3

3' 6" X 3' 6" expanded metal guards 13

Ij^" staples, dozen 52

6" G. I. urinal troughs, 6' long 30

Pipe, G. I., K", feet 918

Pipe, G. I., VA", 8' long 30

Elbows, G. I., 34" 241

Strap hinges, with scrcu's, 4" 328

Wire cloth hooks 336

5" shower heads t 112

^" compression stop cocks 112

H" G. L Tees , 95

A full illustration of Q. M. C. Form No. 109b is not given as it is
quite lengthy. It is merely necessary to attach this list thereto as pro-
vided for on the Form and fill out later showing place, date, date of
opening and the other data called for. It is then issued and distributed
as anv other circular advertisement.

Appendix

25

APPENDIX "P"

• <t. M. O. Form Ko: M*

PROPERTY ACCOUNT

PctI OP Stttim, ....CaB]>.-Za.^ JL>L..Z« - ^_

l«i4<W.jJ.«3l»..JKMI*...<l.«Mdt«-«...!?*.3.»*MW««^

T.«««(,-

D-prt.

Ehim. .

Cuvrr.

Bjtuacs OH Ba«b.-

.X

■ ■«

Uktn up, •!*.

< 7

z/ijxf

.3....

M6

...260...

£60 J

/ ■"

jlr/»cfe.;.T.V.«*?*-t?.^..P.tr.oet. oar.. _

Ducri^tio»,att,ttc

_^_..J«s.-l»^t». aBII...UIIAllIl.lK._..S.O.»_

MIIIMPy Joao , •-•JUlMyj . . Eone

PROPERTY ACCOUNT

rut ir statin, JQamp-JC«.r -I"»-X« -,

iii>j.or.JaJin..Joa.-..H.>it.-C.4i..a»Htoar<trM»t/tr.

T^„.

row.

BUUOD.

3

Diwt

c..,„

B&tAMCI o

B.,..

1

to.

Ukta up. Mc

furred. Mc.

Bm^c*

T

•/cA

666

.6

4 L ..

':3.:.^:. ' ' 1 \ J . ..

^rrtcfe .ah»*.M.»..llSfi«W«t=..~Tr.

CMcr(>fe)i, j/«. »/c....?-V*V4.?.".

_ niu..T_;:iOAflTi.'r*._...I«: ^

kiyxgyt' , ,:'0Ti< iuii^fUH Morw

PROPERTY ACCOUNT

Port »r StilMn, ....Qi?W_.X...»I.T^.

"*J'>'J!i«^.J>9.e

<.S...X^^:i:0...t.A..i-. <l^(em

»""-

Pom.
Utpol.

' »£«T.

C.„,..

IU>.„..,

1

t

Ukca DP, otc
<

iMMl. trmM-

«

•onlok

•

t

jJ^a/iT

1

B66

X

J

.

4r/ic/PiMb.ine...TypjB.«zi.Ui>s....

Pticription, siie. etc..'9T.9.1!f^rilSt>99...

Unit quatitil^ -

Mimmiim _-...- -T. Maximmf-

26 Appendix

aA«.ft*««ir*MT. APPENDIX "P"— Continued

VOUCHER TO POST PROPERTY ACCOUNT.

(PURCHASE.)

App.S.S. &.T., Q.M. Corps, F.Y.Wl?
Purchased from Puh1lA Rp-fvie-P f^orporatlon »

Ci

np X.

H.T.

' (?)«)• of busln€M ar nsldcoM.)

(City oc town.)

(B«M.ocT«TltorM

OATB OF

*" ","7"

ARTICLE 00 SCRVICe

auANTivr

UNIT

«■;«

AMOUIIT

V. a.

NOTATIOM*

202

te).

Itch.

?

Tlck«1ta, street car.

200

No,

06

- lOi'

00

■

Authority filed ...^Z* ..■I'- _... ■

Total.

m

PropeHy account of iVoi.lQr..Jphn .DQft.....ft:.JL.C^.f..IL.S.A^..- ,

Quartermaster, 'SSK ...C.amp. JC.,.^.,.!! .X.....:. ^-

Sit Voucher JVo...^.l...^

MoTuy accounts «/.._?!» i?.r.. John JDpej^S^._C^__ , QuarterTnaster. U.S.^W

For monih of .J'^''^^ :^?}-l , F. Y. 1?^.'''

Voucher JiTo 3...^ _

POST PROPERTY ACCOUNT

POST OF
Camp X., N.Y.

F. Y 1917

FOR PURCHASES

• NQTRUCXIONS

This form of property voucher will be used in lieu of
duplicate memorandum copy of purchase vouchers.

It will be prepared for each purchase at the same time the
money account voucher therefor and memorandum part of
voucher are prepared, viz, immediately after receipt of
supplies purchased, compared with the voucher to the
Abstract of Disbursements to which it pertains, given the
next property account serial number, posted to poet prop-
«rty account, marked "Posted," and forwarded to the
Office of the Quartermaster General of the Army, i-rwsn

Post No, 55^5
Voucher No. 5,
Post Property Accourit -oT
Major John Doe, Q.M.O^

U.S.R.
Fiscal Year 1917.
Posted riarch 2,19X1^

Appendix
APPENDIX "P"— Continued

27

^jm O. >Hte ire. UTa.

VOUCHER TO POST PROPERTY ACCOUNT.

(PURCHASE.)
App. Baf racks and Quarters, F.Y.1$17
Purchased from, Straight., John ^_

Camp X.

N.Y.

PUcaor

busio*

ss or niMeoM.)

(CItT or lown.)

<B«UotTaRltor7.)

auatV '
■vwaoL

ARTICLE OR SERVICE

ou.«.,.v

UH,T

,"»i:=;

AHaUNT

u.<.

- -SIS-

UoVi

?

llirin!^nw P.VinriAS

e

1...

1

9f\

jS .2fi

1

Authority filed..L/A£._

TOTAU

^^.„.,-

Property aooount of lla^.or-JfihnJiQe.^.-.'a-.lUC..

Quartermaster, ySOKf.. — C*n^ -X,-,-»,y,- -r :

See Voucher }fo. 3^ ?^^' ^°'

Money aocofints of-, ^JJa-jor— JQhn-DQe-,...v^.U».Cj

pOr month of — Uarcli.:i917 ., F. T. —1917^

-, QiiOiiermaster.

Voucher Jfo .2...'- .:

POST PROPERTY ACCOUNT

POST OF

.. Oamp X,j Jf,T^ ^

F.Y.:.1S17-

FOR PURCHASES

Post No. 556
Voucher No, 2
Post Property Aooount ofl
Me jor John Doe,
Q.M., Q.M.C, U.S-.R.
Camp X., K.Y.

INSXRUPXIONS

This form of property voucher will be ueed in lieu of *

duplicate memorandum copy of parchaae vouchers.

It will be prepared for each purchase at the same time POflted BferCh 2^191'
the money account voucher therefor and memorandum
part of voucher are prepared , viz, immediately after receipt
of supplies purchased, compared with the voucher to the
Abstract of Disbursements to which it pertains, given the
next property account serial number, posted to poet prop-
erty account, marked "Posted," »nd forwarded to th«
Office of the Quartermaster General of the Army.

28

Appendix

APPENDIX "P"— Continued

COMBINATION BLANK, INVOICE OR RECEIPT.

TRANSFER OF QUARTERMASTER SUPPLIES

Trom 2ia4qr— Jlohn.-J.oKuia- ; — , Q. M. at .VVa.ahin^txirL,..i5^.C^

To ila4.Qr._Jjahn.U:oc..-,^„..:. ....,.., Q. ^M. at .... £lamp..X-.».-il^y..

for transportation ana delivery to , ,

J&.

DolUra. C«bu.

Nnaikar »n<f kind

..ii^2>...id..i.Q-.jii.tL...i:^.

..14a.C.lxiDS._T...7i".. _..^.:

.„......C-5r:....9998

191.1

..■15...

......IB.

O.Q.

'By..l^l^.cra8.ae

..Qrcl§r..#l.S5.3...Ma,r.sh..l»19i7.

..'3,..M>..G.,.o,if4i3,....",...„.g.^aai.7..

..L/A..#.6l.l.-EL0.C..^fe..l*3-.9;7..

INVOICED tW».lat.da» oA-ilarsh , m 7

end dropped per reodpt. Voucher Jfo. ...30D.Q

.....LSgB.l...J:fiJ)a..C[ens3.

Ma Jop; &''fttiart»rniA8t'er i**"""*"* o/p*"-

RECHTGD thisAst dauor-.U^.tah 757 7

a«<i taken up per invoice. Voucher .Vo. A

Jol\n 'DpjB

■io ' o i' },■. s. UH r t e rriia s i o r
U.S.R.
{JSigned in ,<a«DJ.Jv?.RJ'.E,_^ ,..-t..i

JieeBiting Officer.

Appendix
APPENDIX "P"— Continued

29

IM/OK

#T)'

o o

+> «

o »2

oo o

o a u

"VjrH O '■*

oo <

Ckcy-9-

W ---<

«OIO •

®+^-*»

UJ • ^

• tt

n n

K,5o a

• O «J

■ OKI,.

ci.S

o o t O = ^

SS O O O t4

'=^'='g.cj^

«» <D O

O U) «3

■p ^, o -S . *

O O (>><
0,3

C fc K

t^3

n « *, £ f; «
o;aft, "^ ° "

- «»>

> n

fa^

3*» Af^

On ^

i?

&

> o

ifll! PM

Mi!irt|](]i ill

80

Appendix
APPENDIX "P"— Continued

Q. u. Ci py>n* tag:-
VOUCHER TO POST Pr'oPEHTV' AOOOUNT.

QUARTERMASTEX SUPPLIES EXPENDED in tht public service at ......c«i«p..X-.-y-4Jv¥-,—

wider tkf direclim of ..■...^.MBJar...JC)ym..3i0S- Cajop ^.., i^Morferfnajltr _...:y^^R,

jCOMd «" "" •*»* o/,,j— Itorch ■. — . , n»r7

No. &B. QCANTTTr.

...— 6.....A
..850

—■ Shade*y-«lncloW'.

-S»fi4«l-l-ed"ajb--eff-ie«-wlxM}ow8-i
-Bc-p©«d«<i-under-AvRi- ■'—■

I bBBnrr on honor that the aeverml articlee of Quart^rnuiteT auppifM above enumerated have been neceeMhly cxi>eQied ip the pqfcU<;
' airrk* at thia atation, aa indicated by the marginal remarka annexed to them, respectively

Richard Roe, ^ ,. r,

.118 Jor Oenoral jow»-.D««Tr — :—

ciiSiw^H,. — W" Jo''j£-..S.-.?.-<«.nf.._. (?«,»,««,..

OatliorinO

Aprtl

a, 1.11.)

5 ■

.£5.

POST PROPERTY ACCOUNT

7'fiff*'^ Oomp Y.^ w.vL

MONTHLY LIST OF QUARTERMASTER'S
SUPPLIES EXPENDED

Major

John Doe, U,S«H«

«< --^feamp- X»->- -N^ Y*

<» t?ie month of .||si^;i<*)iA..

■291^^

Tbt9 form «)H be prepared monthly, ia doplicate, and
the itans ftppearittg tnereon immediately eotered Jdd PoA
^p^y Account Theorigtoal will be forwarded iltonthly
to thilQuATlcrmifiieT Geoenl ; the copy to be retained bjr
the officer for file'Vilh the Port Property Atcounti

Articles wi|l be sn^n^ i]phab«tically. If two pr more
wordt^re necee^u-y m the it^ine of the article, the diatiocy
live Douo will be placed fir^

No itetnf will tx exp^ndetl oo this voucher ezcebt tboa*
which loM their Identity as originally mipphea or are
entirely consiimed>.

Where more than ooe sheet la neceMarv, ^e certificat*
will be removed from all but the laet, tbe'pheets firmly
boQDd together at the top ibd nambered coheecutiTely la
lower ri(Dt-hand comer.

(ltoMilOH1i>«:b«.)

Appendix
APPENDIX "Q*

31

U..e. WAR DEPARTMCNT,

Oj^aRtermaster corps.

Ced£ X.J V. jr.

i»o.wQ":._?

__P.,..ft,...W^Jlxfe,.

KBreh 20, j^^

mill wir UHt.

OBIGINAL. RECEITED trmn .Jllai9f.A9l^P'-.?P*K..if}^f.9.i..'.-V^r.?.'t?^.i .,.

by the *^.?*?M«...?A?.^."!l*?*;JR»i..!^-?-T-?yTi.ll?.;^^^^ I Comp»ny

(Nao* IK tnnapvvtMlaa oampaBj.) ,

tile public property bereittafter described, in ^garent good order and condition (contents end T&lue unknown), to hp

{emnled subject to cenditioDa statad on the reverse hereof, from \5SSS~^.%^..J>-t-.^.t - i

to J , .9*'.E.-?_*-»-rJl„S.1 by said compaagr and connecting lines, thefe to be delirered in liks

good order an6 condition to'. JtC^lOTv^OfeB. Broim,..;ft,.lI..C. , U.f .A.

Jojrth Bhor* and A*4»ntio H. B. Oo."^—*-"

^

s«. 8. ft T. 2oaa

Quarte rm<i6ter.

NomKB AND

DMomiraoH of

PATKAOKa.

Wbiost*

_HorB(l8j^ riding
Harees. draft

y.i!iw«'._!|100<>,....

..u»-a^.pj3ijiiiT.tar.

R.olmd Myers- At t^^

to te carried free.

1Q.,S<)0,

SEE INSTBUCTIOMS ON BETEBSE HEEEOF.

VaXXfF AtTTHOXITT.

a* La SBid tt by 0«««) 09w I«d«^ •

ADrsoaiTT TOB BamcnrT.
T>l>Kran A,. C. 9. March 11, 1917.

A^..jA..&..C....JRA..R....C.ftA.

<Nhim or tTMiyrwrtnw oaatpsny.)

..jfjent.

coasioicxi'a csbcdicats or szlitxbt.
Camy^.. ». Y.

tfiiil'j

I haTsthia day received from. *• »•' * 0. H. H, Co,

■7"

Uaroh S&j j,j ,f

(ESir

_ the public

ptofMity MBcribad ka thia biU of lading, in apl>4r«Dt good order and condition, except as noted on thejeverse hereof
tr<^ $.«>> thouB— i _j^ 10,000.

^.tibnJirowa..

insnucTiosa roB aiuDia.

3S!Sfi.AVL«tMmao.tM^JtMiUruUoii»-D»_C.-

aaavtbBiiMd OovwuiMnt vmcbiri^tiB, tttarhiny 1^ bill of lediJig u a ■apputlnc iap«r.

32

Appendix

APPENDIX "Q"— Continued

11 1115

ik r^ II

l|N| III
■^.si-og Sis

I-* -I! I 3 s
llif^ -s 1 -i
l§l|s I I I

(f-SS?

2-ii!i| Mil I'llls

1=

•3 -a
S -a

ijlill! f ^1

p-llili

•i-bINsI
rf ililfil

B lib -3^

!=-i|^ lis!

1 |2|-sf3 sa|g|3 •ssbf gig's i
^ f3»i2.t5 fcJSSS^ sioS-S .^•■?'9S

I i^ |iife|ife Hill

I *.lt-3 = S|s-S'S|:§|ili£. flail

3 ■S'

|.3-S^|||5-3.|

|a|

m I

Ja-s

i p aw*! w

as 8 s ^ J

g g » 1^ "^

•3|3|s.||

lllll

I a

■^ J °-3 l-3is ll«2 H bl So3 is'i S'll
l-li|rlit||=i||l||| If J HM|

li illlilllil^i lilJ

PMi'B|i-i|iHt|lP^il

|« S3||sl 85 l.iHsl-5 sS|f >^-i a t

f 1 jllii III ill Mim fill

ill

J^l Isili lis- lilt hi till ^ll^*-3

bIS anil's s-Sai.-gS^ii |3| s-S-p 12 S'S-I

III fit ^>=-^i^tlpl III fill l-iil

1? ^g-als^-sS-s iXa -ills fhi^l

I §1^11 •b|I| gs5-if

yir^llllliil^ Hii !^^

3£ 3«Si -g.!!!

I-- 1
*l4 I

Ti i

i i

Appendix

33

APPENDIX "Q"— Continued

O. M. C. rona IM.

B ^Wiwwl by ComptnllM «f tt»
l&MUfT /on* l( 19)6.

U. S. WAR DEPARTMENT,
OUARTERMASTEft CORPS.

No. WQ. ....__

o; 4. u. B. s-

Omt X.. ■. Y.

MiDniar MU H UK.

MEMORANDUM. .^_

(Statkxi from wbk:

Kajor John Doa.q.ti.O.. U.S.R
iTtfH" Bid ■Cls»*'sym,T*Tl5J«i^')"" ■""

Haroh 80. y.

_ -_....^ — _.., 191 *

b ■etu&lljr lorwdftd. j ( Dst*.)

by the .— - . - . »_i_';. Company

( N uoa o( trsBsporutioo compaD? . )

the pubbc property hereinafter described, in apparent good order and coniU^n (tyntapto ai)d '^a^o unknown), t^ be

forwarded subject* ^j^Q4>tioayta tod on the reverse hereof, from , , ,_

to irirtnY~':T'a>Tn^ft^S^^i'S'^"^&^°^'ll'^^W^^°^^*'^'^^1l' *^®'® ^ be ddirered in IBk^

good order and ^4^ ^fm m^-XXXmXXaniK.m

Vli _ _

MbatTTBij th«*by,)

MiEIS.

Nc»iu.

Paciaom.

COWTtNTS.

!*•>*"■

8.8. A T.aosa

1

Eora«a, riding

,

3

UovsAs, draft

10.000.

1 "'

Valne llOOO.

V»msX»mm»%at.

Caap Z..V.Y.

0. 8. Pzopartgr

RolaaA Myar^ Attsndant |

1

o b* oarriad free

.

... 3

.4iNM.

34

Appendix

APPENDIX "Q"— Continued

C.UrS. Farm 156.
Form ■ appi>ove<l-by
Comptroller of the
Treasury June 19,1915.

(To be delivered to
the Agent .of the
Receiving Bransportatlon
Company for his use)

V, S, WAR DEPARTMEKT
QUARTERMASTER CORPS.

K0,1KJ,_5.

(office authoflzInff'shlDrtt
en^^

(Station from w^lch (Date)
shipment is actually forwarded)

G0V8RNMENT BILL OF LAEIKG

SEIPPIKG ORDER. PLEASE SHIP for— ^te.iol!.jQl^aJloe,_.JiJ^.C.,-^.SJI.-.
(Cons^gnor)
A*secon,Bin6hamton and Cherryville R.R.

l>y the- Company

(Name of Transportation Company)

the public property hereinafter described, in apparent good order and condition

(contents and value unknown), to be
forwarded subject to conditions stated on the reverse hereof, froniJi.ajaaXtJiiXt.»

Camp 2., W.Y. by said company and connectlnE lines, there

to._. . __-_._..._

to be delivered in like good order and condition to.!jaJor_John_Brownjj.M.C.U.S.

TConslEnee'J""
-^ North Shore and Atlantic R.R. Co.

Via XKdnCe Vcumaey'dnTy VHen"some"3u5sfanfial interejt of the Government-

is subserved thereby)

I NnUBERS :

NUKBER ANTj
NTJUBERS I DESCRIPTION OF
PACK/.GES

I WElGHTd.
lbs.

5.S. & T. 202d

Qiiarte rma sT, e r ,
"fiamp Z., H.y.

Horses, rldinc

Horses, drr.ft [10,000.

Value 51000.
r.S. Property

Roland "yers-At-

tendant

to be carried free

I to be car
'see INSTRUCTIOHS oh R£V£RSE HEREOF

?,- -2?.ia fconsi^not )

Appendix 35

APPENDIX "R."

The following gives a full list of all the debit and credit vouchers to
a property account Q. M. C, Form No. 200:

DEBITS.

Forms 217, 217a, Q. M. C. (Duplicate memorandum of voucher),,
covering purchases made on (W. D. Nos. 330, 330a, 330b, 330c and
332), are to be prepared for each purchase immediately after delivery
of supplies. They are marked "Voucher to property account," and
forwarded to the Quartermaster General for posting to property ac-
count kept in his office.

Form 210, Q. M. C. — List of articles taken up (articles received
from various sources other than by transfer). See appendix "P."

Form 201, Q. M. C. — When used as an invoice of property trans-
ferred.

CREDITS.

Form 160, Q. M. C. — To be used for issues of property not pro-
vided for below.

Form 201, Q. M. C. — When used as a receipt for property received.

Form 203, Q. M. C. — Monthly list of property expended.

Form 204, Q. M. C. — Requisition for stationery. (Issues on this
form should be consolidated monthly on Q. M. C, Form 203, with no-
tation in column designated "Application," that the quantity of sta-
tionery for which credit is taken has actually been issued on approved
requisitions therefor. Requisitions for stationery should be filed with
the retained Form 203. "Monthly list of stores expended," to which
they pertain).

Form 205, Q. M. C. — Articles lost or destroyed.

Form 206, Q. M. C. — Receipt roll for recruit kits.

Form 207, Q. M. C. — Abstract of breakage, china and glassware.

Form 207a, Q. M. C. — Certificate of breakage, china and glasswr.re-

36 Appendix

APPENDIX "R"— Continued

Form 208, Q. M. C. — Statement of charges (property on muster and
pay rolls). (When charges are entered against a deserter, "Report of
survey," Form 196, A. G. O., should be filed with statement of charges
submitted as a voucher to property account.)

Form 209, Q. M. C. — Abstract of issues of forage and bedding.

Form 211a, Q. M. C. — Requisition for fuel and bedding.

Form 213, Q. M. C. — Requisition for clothing and equipage.

Form 213a, Q. M. C. — Extra sheet for Alaska.

Form 214, Q. AI. C. — Statement of purchases of property (voucher
covering sales to officers).

Form 215, Q. M. C. — ^Abstract of sales of property (list of articles
sold to officers, etc.).

Form 218, Q. M. C. — Requisition for forage.

Form 218a, Q. M. C. — Requisition for substitutive forage articles.

Form 228, Q. M. C. — Requisition for issue of toilet articles to
prisoners.

Form 230, Q. M. C. — Abstract of issues of mineral oil for lighting
purposes.

Form 325, W. D. — Account of sales at auction.

Form 196, A. G. O. — Report of survey. (When "Report of survey"
holds enlisted men responsible for loss of property, copy should be
filed with and made a part of "Statement of charges," Form 208, Q.
M. C., forwarded to this office as a voucher to property account.)

Form 1. I. G. O. — I. and I. report.

Form 180. Q. M. C. — Abstract of clothing drawn (or issued) on in-
dividual clothing slips.

Form 180a, Q. M. C. — Extra sheet for Alaska.

Appendix 37

APPENDIX "S"

Q. M. C. Form Ma. ajA>

(Aalkoctad Apitl a, ni9.>
CAmtolBl Oct. S, in6.)

RETURN OF SUBSISTENCE STORES

For the month of. «*?<*. 1911

By _.MaJ.<??...?.9M .J>9«_ , ...... Camp ., Quartermaster. ^M4SifU

At CamE.J^.,JI.,.Y. _ _ _ .

INSTRUCTIONS.

'1. The Seturn of Subsistence Stores will be made up in duplicate — one copy to be
sent to tie Quartennastel- Gkiheral witliiii ten days after the expiration of the calendar,
moilth to which the Return relates, and the other to be retained by the officer accountable
for the stores. "When only a few varieties of articles are on hand to be accounted for, this'
bulky blank form should not be used, but a form should be ruled out for the purpose.

2. One copy, properly numbered and indorsed, of each Invoice, Beceipt, Abstract
(except Form No. 9, which is filed with the account current), Certificate, Affidavit, Inspec-
tion Report, Report of Survey, or other voucher relating to Subsistence Stores purchased,
received, issued, etc., within the month, "will be filed with each copy of the Return.

3. When in'Wjicos or- receipts are so numerous that there is not sufficient spare for
entering them directly on the Return, they will be respectively entered on abstracts, and
the totals of the abstracts entered on the Return.

4. An Abstractof Purchases should accompany the Return whenever any purchasesof
subsistence stores have been made within tlie month; and all such purchases, whether paid
for or not, should be entered on that Abstract.

6. Vouchers to the Return must be numbered in one s^es. When it is impracticable
to transmit all the vouchers with the Return, those delayed will be specified, and the reasons
for iiot transmitting them stated upon the Return. Such delayed vouchers, properly num-
bered and indorsed, will be sent to the Quartermaster General as soon as practicable.

6. The order of entry, and nomenclature, used in this form will be conformed to in all
Purchase Vouchers, Invoices, Receipts, Abstracts, Requisitions, etc.

7 ThisRetaramost be signed by the ot&^t wbo is aooounta^le for the stores, and not
by proj Jj/^

38

Appendix
APPENDIX "S"— Continued

-, 191

% CitVtftIS thst thi« Retom is oorrect. Dat« of mailing to the Qoartermaster General

Hio lollowing certificates to Be executed in accordance with A. R. tJ65 when complete transfer is. made.

CERTIFICATE OF TRANSFERRING OFFICER. (ON RETURN OF TRANSFERRING OFFICER.)

. m

% CCt^ity[ that all articles of subsistence stores enTimer»te<r on this retnm as "Balances on habd, per inrentory*' mn

actoally tamed over by me to this^^ , ^

day of ., 191

— ^ ( Quariamuuter

CERTIFICATE OF RECEIVING OFFICER. (ON RETURN OF TRANSFERRINS OFFICErJ

^ CiVtxt}^ that all articles of subsistence stores snamerated on this retnm as "Balances on hADcU pvt inrtaiorj* vers
tiis day of , 191 , received by me from „

WTEMir or tvBsiswiec smnes tt.

Appendix 39

APPENDIX "T"

Latrines are constructed at the rate of one for each company, one
for the officers of each regiment, and one for brigade headquarters.
The pit shall be 3 feet wide, 8 feet long, and 4 feet deep, and the
excavated dirt shall be removed at least 4 feet from the pit. The
latrine box must be fly proof, 4 feet wide, 9 feet long, and 18 inches
high, with sides sloping inward to prevent soiling. The top will have
suitable holes cut at intervals of about 2 feet on center, each to be
provided with a cover strongly hinged to the top. Through the
center of the cover will be placed 6-inch strips and stop blocks to
prevent the covers from being raised so far that they will not fall
back into position of their own weight. (For construction of latrine
see blue-print plan furnished by the Quartermaster Corps, one of
which will be on file at the office of the camp quartermaster.) Toilet
paper will be furnished, and be kept from blowing about or lying on
the ground, and a lantern will be kept burning in each latrine during
the hours of darkness.

Two urinal cans will be placed in each company street at night.
Latrine pits will be burned out, and seats scrubbed daily; crude oil
and straw or other material will be used for scrubbing. Urinal cans will be
burnt out daily and bottoms covered with milk of lime before put in use.
Defilement of the ground in or about the camp is absolutely pro-
hibited. Manure will be hauled to a designated dumping ground,
and there burned with the aid of crude oil. Rock pit crematories will
be used for disposal of general wastes of camp areas not under the
jurisdiction of commanding officers.

Solid and liquid garbage is disposed of in mess pits, kitchen and
rock pit crematories. A form of construction for the latter is as
follows:

At some convenient point, dig a circular pit 3 feet in depth and 15
feet in diameter. Cover the bottom with loose stones to a depth of
14 to 16 inches. On this build a circular wall to a height of 1 foot
above the original ground-line and pack tightly the excavated earth
around the wall so as 'to provide a sloping approach, thereby prevent-
ing surface water from gaining access to the pit. Build a pyramid of
large stones 4 or 5 feet high in the center to provide a central draft.
The heat of the bottom stones evaporates the liquid slops while the
solids are soon consumed as fuel for the fire. Precautions should be
taken to empty the garbage into the crematory and not around it.
The estimated cost of this rock pile incinerator is as follows:

22 yards excavation $22.00

Placing rock in place .' 15.00

Gathering and hauling stone 9.00

Cement 4.00

Total $50.00

40

Appendix

APPENDIX "U"

Baggage and Treight Cars.

BaKtrage Box

Flat
and
Gondola

Palace
Hefrigerator

Stock

Ordinaiy
Stock

Averag* freight or
baggage In tons 30 30

30

20

„

26

Average capacity
In cutlc feet

4000 2400

..

2000

.,

2200

Ko.of animals,

horses or 18 to)
inu],e8, accommodated --20

..

„

16 to 20
20 24

Xen^th in feet, Inside" 66 34

measurement to to

75 40

34
to
40

3i

to
36

40
to
48

30
to
40

Width in feet.ine
measurement

lide

- 8i

8i

8*

8*

6i

Kelght in feet, inside

measurement' — 6> to' 8

—

6 to 7

H

7*

Appendix 41

APPENDIX "V"
^iSLSi^rL^*^;.ir- OFFICE OF THE QUARTERMASTER.

Camp X., N. Y.

MEMORANDUM CONCERNING THE MOVEMENT OF TROOPS.

(To be seat to org&nlzfttlons by shlpplof qaarternuster wbeo moTcmflDt ia ordered.)

\, Preight cars will be placed on siding KOj..E>.

Baggage cars will bo placed on..'trSCk..lIO.« .2

Passenger equipment will be placed on. .'tr&cK .NO .1 _

Organization commanders shouU mark the cars in chalk with the letters of the organization to
which they are assigned. This avoids delay and confusion. Passenger cars will not be marked until
after train sections are made up.

2. The kind and weight of all property loaded in each car must be shown. To accomplish this,
when organizations take their property with them, a competent noncommissioned officer should bo
assigned to each car with instructions to make a list of boxes, barrels, crates, bundles, etc., and the
weight of each. Separate lists of property should be made for $ach organization. The number of the
car and the initials of the line to which it belongs must be shown on each list. These lists should bo
collected by the organization commander and brought to this office in ample time to have the bill of
lading made out. If time admits, the organization commander should consoUdate the lists and make
up a shipping invoice in duplicate on Form No. 201 Q. M. C, for his train section. The slupping
invoice should contain lists of property of each organization, separately stated, the total weight of the
property, the number of vehicles and the number of animals, and must show the number and initials
of the car into which the property of each organization or of officers has been loaded. The Kst or shipping
invoice should be complete in every detail, so that the shipping quarternfaster can make up his bill of
lading without delay. The organization commander must also submit a list giving the names of
owners of authorized private horses, the number owned by each, and also the number of horses in excess
of the authorized number, if any.

3. All officers and noncommissioned officers shipping household goods must submit to the shipping
quartermaster's office at the earliest practicable moment an accurate list or shipping invoice of all property
turned over by them for shipment. These lists should be made out on Q. M. C. Form No. 201 and must
show the weight put into each car. the caWmmber andimtial, aiid, if for over-sea shipment, the number
of cnbio feet must bo stated. The following papers must be-attached in duplicate to the above lists or
shipping invoices* ^ •

(1) Certificate of professional books.

(2) Certificate for authorized private horses.

In case of duty bevond the seas, the following additional certificate in duplicate must also be suh-
witted covering:-

(1) Weight of property going with officer.

(2) Weight shipped home or to other point for storage.

(3) Weightjeft at tliis post for storage.

Blanks for these certificates can bo obtained at this office.

4. Where the organization takes its property with it on the same train or other conveyance, the
property is only constructively turned over to the shipping quartermaster. The organization com-
mander supervises and checks the loading of it upon -the cars, also supervises and checks the property
froin the cars at destination. The only duty of the shipping quartermaster is to make up the bill
<)f lading from the data fui-nishcd to him on the shipping list or shipping invoices. In order to pre-
vent delay in dehvcring the bill of lading to the laet carrier at destination, it should be handed to the
train quartermaster who should not fail to properly accomplish the hill of lading and deliver it to the
railroad agent at the point of destination, except that where there is an estabhshcd quartermaster at
destination, the bill of lading will be turned over to the latter for accomplishment, together with a state-
ment by the train quartermaster that all property has been received in good condition, or, if there is
any shortage or damage, with a statement of articles damaged, cause of damage, and the monej' value.

6. The following system wiU greatly simplify the making up of the shipping invoices by the officer
and the bill of lading by the quartermaster.

Do not begin to number containers until everything is pacVed. . Then put all the boxes in one
pl.ice, all barrels in another, etc., and number. All containers t>{ the same kind will then have con-
secutive numbers. Then make up shipping invoice in the foUowing manner:

Nob. 1 to 60 — Sixty boxes company property,- -Wt.. ..;.,...., cu. 1 1.. ....... ..

CI to 75 — Fifteen crates company proprrty Wt.., ..., cu. ft..........

76 to 80 — Five bundles clothing, etc. . company prop-
—m» erty, etc ..,^.. - Wt _,..»,,cu. fi.,„^..,.«^

42 Appendix

APPENDIX "V"— Continued

' sUppmg inToices are made up in this way, it makes much less work for all concerned. Th»
number of cubic feet is necessary only for over-sea shipments.

.6. Lockers are- classed as checkable baogaoe and are carried feee. They must be loaded in
baggage car or in box car assigneias baggage cars. Baggage should not be loaded in cars with other
freight. Checkable baggage not exceeding 150 poimds per passenger is carried free by the railroads, and
therefore the weight should not-he included with weight of other baggage.

7. The organization comnander, or other officer especially detailed for the purpose, should
superintend the loading of the property on the cars to see that it is loaded as compactly as possible, and
that the proper record is kept and turned over to the shippino quarteemasteb pbomptly.

8. Quartermasters and commanding officers of organizations should see that a tag is placed on
freight car doors showing what is in the car and to whom it belongs. Example: "Equipment Troop A,
1st Cavalry;" "Forage, Quartermaster, 1st Cavalry."

9. The quartermaster of the entire commftnd should submit r list to the shipping quartermaster
giving tW following information for each section:

(\) Number of officers (including medical officers).

(2) Number of enlisted men (including Hospital Corps and Quartermaster Corps men).
, (3) Number of civiUans traveling on Government transportation.
' (4) Numbw of animals.
(5)' Number of stock attendants.-
The number of attendants for animals is placed on the bill of lading and, therefore, should not be
included in the number called for un the transportation request. If this b not carefully looked after, the
Government will bo paying double fares ioi these attendant^.

10. The train quartermaster shoxild verify the number of men on the train without delay. It
frequently happens that all the men- scheduled for a section do not get on the train, and the quarter-
master of the section should, therefore, obtain his tickets so that he can deUver to the conductor the exact
nimiber of tickets for the men on the train. For example: Supposing the command consisted of 300 and
transportation request had been obtained for that number, the quartermaster of the section should get
one railroad ticket calling for 290 men and 10 single tickets. The necessary number of single tickets can
be -withheld for any men who fail to get on the train.

In case any single tickets are -withheld they should be returned promptly to the shipping quarter-
master in order that he may forward them to the disbursing quartermaster to b« deducted from the
«moimt to be.paid on the transportation request.

In case a railroad agent should be placed on the train, it may be possible to make arrangements
■whereby the transportation request could be held until the quartermaster checks up his train and obtains
the exact number of men entitled to transportation. The receipt on the transportation request could
then, 1)0 fllkxl out for the exact number and delivered to the agent.

11. The quartermaster of the train should carefully make a note of the serial number, number of
persons, date and name of quartermaster issuing the transportation requests given to him for rail and
sleepmg-car transportation. In case more men are found on the train than the transportatiortrequest
called for for whom tickets were obtained, the commanding officer of the train shoiJd make out a certifi-
■cate in this foi-m and deliver it to the conductor of the train for both the excess rail and sleeping-car
-transportation :

I certify that , , ,

(Rftil or sloepar tmuportadoa— eUte daas.)

lias been. funuahe4 by , ^ -,

(StAte InitUl ovTkr or sleeping Mr oompttnr.)

lor in addition to the.

(Enlisted men or ofllcers.)

1 TransporUtion Bequest No , inued by.

Commanding,

Co^j of certificate should be sent to disbursing quartermaster settling the liccoimta, or, if his
address is not kno^, to the shipping quartermaster to be forwarded by him.

12. In case the railroad company furnishes a kitchen car, the quartermaster of the train should keep
account of ie« used in the car, as he will be required to furnish certificate for amoimtused daring; thio
journey on ^orm Q. M. C. No. 157.

13. Rates on sleeping-car acconmudationa are figured to include the time of arrival at destination.
If the cars are held beyond a reasonable time for the troops to detrain, there will be an extra charge for
the service, and the commanding officii' of the section should furnish the aleeplog-car conductor ia chaiga
«j«tific*te in the foflo-wing forst: k-um

Appendix 43

APPENDIX "V"— Continued

(Flm.)
I eotity th»l my command arrived at thia plac« o'clock Thrnt ItM

the men <m the care for the following

That the command detrained at o'clock ; , 191 , having occupied, the cars .,

Iiouia minutes after arrival. That the service was necessary and just and is a proper charge against the United

States.

Tbja service Jwaa rendered by Company in connectioi) with TnttMpotUf

lion R^uest No issued by *,,*...•••.•.,• ••.,-,

quatt4^aster at ,'.,

Commanding.

Copy of the certificate should also be forwarded by the commanding officer to the disbursing quar->
lermaster settling the accounts.

14. If the movement is made under contract with the railroad company, the trainjqii.!! toimastcr
should obtai.i copy of the contract or sufficient data therefrom to enable him to know ■v^aT is require^
t)f the railroad en route.

Before leaving the initial point he should make a careful list of all fte freight cara in the train,
showing t)ie car number and the initials of the cats. This for use in case any cars should go astray.
Cars should be verified frequently en route.

15. If there is any unusual delay en route, the commandmg officer should at once communicate,
by wire, with the division superintendent of the railroad company, advising him of the delay and
requesting prompt action relative to forwarding.

10. In case of movement over sea, the quartermaster Of the command will furnish a cnnsohdated
list or .shipping invoice of property accompanying the command to the quartermaster in charge of
transports.

This list must show the number, kind, weight, and cubic measurement of packages, as outUned in
paragraph 5 herein; also the organization or name of officer to whom it belongs.

The property will be only constructively turned over to the quartermaster in charge of transports,
but will be stored on the ships under the supervision of an experienced stevedore under the direction
of the quartermaster in charge of transports.

The property will be listed in the ship's manifest under direction of the quartermaster in charee of
tronspiorta. , *

44

Appendix

APPENDIX "W"

IOUAftTERMASTER-6 NUMBCftr

Ration Return 0f-.-tlifi...44?iihLRex't......9.f. Infantry : .- ^

At—! ^CaraE...x..^.li..Y-. , from ;Aarc>'...?lyA-,.191 7 , ■to_-,rarcii..3lat,, 19fr

No. of days. .|. , persons present _.1§.9.Q , No. of rations ...34ba

Additions- ?.'._ , deductions — t?. , net corrections .^-^.

tuMBCR )

TOTAL 9<84

No. emergency rations required uaae

Oiter issues required, quantities actually required williin regulation allowance: (No. of animals -^XX..

SOAP.

issue.

^S?k^l

MATCHES. PAPta'.

^VXte™ "hTJIk^'

,CE.

III.

LU.

La..

>0«E. PKSI.

I.D3 NO.

LS9.

588

25

]80 175

238.320

THIS CBBTIIICATE AND AmOVAL COTSB TBZ ISSUES INDICATED ON THE SETSKSE SIDE HEBEOP.

I Ortifsi aa,ijfua Ration Return ia corract and that the last regular iieue of rations vas made by.C.%r.$.a.llI..IiU.h(!X$.

Klngj, U._5._A.

'•Quartermartw it..-

Fort Brown

■dite of. .?l'.^.?.9.?>....?^.^$.* If- ' , Uiat ihe emen^enry rations entered (if any) are required f6r the cniiated men of

my command, and the money vaJu«ofAlI previotuly dnwn and ixiiprQi>§rIy op<?ned or lost has been chai;ged against thepereoiu reepoo-
nble; that 0ie ci\'il employoce for v^om ratiooa are required (if tny) are entitlul thereto under the reflations, and that the articles^
Other than rations, above requested a.*© n'ccee^ary for xliO puMic flar\-ice.

John Smithy

, Guppli' officer

Approved and ordered twued. The total ntionn require) &gtf^\fiih the morning reports, and the quantities of other articles ordMvd
jsned arc necessary in the public service and witiiln the r^'^^otion allowance.

.' CaJ.ftaei ^.CommatuHng.

N«t tt> b« alpud ta dupUcoi*.

irlnd*, R<liaMit, b^»:.^

^^ , Ttuop, ^A X^iUltJ, » DvtKhJDMt. Clvfl £bj497in, Ma.

Appendix

45

APPENDIX "X'

Page 2.

Separt-

PAY ROLL OF-iBetaBhmftnt^ltejdloal— Jififlt... from M%?.<*...1...., W1 ', to_S»?.^Llii, /P/7

— •'— .~

wH™«.u„.a

P

BIOUBEB.

1 _8*.?!K.'?.?i?*

2 HesB peter

Jan. 29-15

4

Me~PL " F t rBrbwri/f e x7,'f VSo'Xast F d.'
to re>5.28,1917 \y Capt.S.R, Jonee

3 Prlvatea

4 KcGraw.John .

5 Walker, James

HOT.20-1B

1...
1

Due PE Ft.SiitJ-i.Vt.Sft'.OO Tasl Td.
to Fet.2e,191V •by Capt.D.U.Prldfee
Die-M" riVfimi tliVV t -.fS-. 00- Teet:T(I-
to Dec. 31,1916 by Capt.H.R,licGulre ^^1

ot(

6

■

lib. per mo. for 12 mos. fr. Sept. 1916
to Au£,Sl/l7 collected to include

7

Jan. 31, 1917.

8

■--■

9

to

it

12

13

M

.

1? 1_

16

17

IS

- •— - -■ .

19

20
21

- — — " — -

22 ^

23

-- — ■" :

24

25

,-,

46

Appendl2u

APPENDIX "X"— Continued

CiD X.. K.Y.. March SI. «, 7

t esmrr that tfaM roll m B»it an m raqnirad by Aimy R«^vl»-
Ezc«pt H otkvwtK HM«d iA "Rcinvb. ' each tnui «hoM bwc

«l>pMa iMLfkM par roll »«»i^ i»id u ■ y<^t 28 a., m^

P. _?•_. 8l!if> .

lurch 91.

"Wi

C»pt. signal fcorp*

mm) ih« jMrnnt ti thi* toQ »Bd i
I th» exc*ptioD <tf Uk>« id«o ^«k

i* roll U ft tiw copy of the nil npoo whiA p*y-

,

»-

•!

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OE:

tti

1

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^ «i

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1^

1

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1

i

8

8

s

1

Si

r*

r

sj

. J

•

•^

4

J

^

e« A< b '^

Poet Exchange -eoUecUona liamon paiil by checks
4.1*1 K.roh 31. 1M7 „ ,„a„„^

_ »_'_-00 No. H».

Poflt LAnndry coU«ets0lu iMnoo pud by cIm
.»ll.t«l _.. lIMOh SI, HIT u loUo

^Tbt Traaaurer af tba Onltad Stataa

rt. .

6 No. _

B>.

f , \o

Appendix

47

Section

Half Plan
Rock Pile Crematory

48

, Appendix

APPENDIX "Y"— Continued

'^ o» o r- •<* o *^

U to A «> r-4 O <■

>♦ M ■* OC- O to

•<» •<1' rM OM

o o>

'to CI

5>«^ . .

• • un
si <-> o <o

3 CO Ok >o p, ' acTt

c3 ts <n o cc h^ o

3 b-

in lo
at o»

:=1t=««»

o OS rt

•ar P.

S

B

u

EH

s

^0.

to

r-l

O

i-t

■* O CO «o o "O
■« o toto o ■«?

iH O £^ ■* fH 0>"

r* o •<* oj ^
f-« o oio ^

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P.

a

f >4

»•« -2^

CO

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v« .

o o-

g,V4

c ^

•H Pi

i o

«0 «0 '<f' <0 OS' h^

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CDO> •-• «> h

■0 to

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go

o> o» o o

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sea o

lO to <-t rH «

2l-,r<

H i-l to K) ■-»

1 I

r-l-*

'.I

Appendix

49

APPENDIX "Y"— Continued

Form Xo. 320.

FIRST INDORSEMENT.

WAR DEPARTMENT.

...l5Aiar.tarma.9.tiir_C.Q.rj38

CBareBU or Office.)

ACCOUNT CURRENT

John Doe

...Camp.. Jt...... Ne w„.Yo.rS ,._

(rne«.)

./^n}..}!!.!. 1011

' aj 0 rj...Q. . M . Co rpa

(Olncial deaigiiatloD'.)

fii GoTernora Island. }T.Y.

/ro/n. „..M.ar.d;....l.st.., , jgz "^

to »lar.ci;...3ist.,., , 191''

Credit claimed for ^.l.Q.BSOSO.. 62
Balance due U. S., AQ-'5.5.5.58 ,.Q5.

INCUOSURES.

(£«A Boiwl Of OStce to stamp or writq here '.ha list of Lacl«6ures
apprDpnat« tq tbe Di'^na conoenied.)

Respectfully forwarded to, th« ,

q,uarteraa8ter

'V.9:l..:?S.-..^-}-f. , U. S. Army. Washington,

D. C, for administrative examination and
reference to the Auditor for the War Depart-
ment.

^-v J.OHliI.-IiOIi. _...v...

Ka4.(aT-q^K,Coxpa v. s. A.

SECOND INDORSEMENT.

WAR DEPARTMENT,
Oflice of the _

Washinqton, D. C.

..._ _, 1 91

Respectfully forwarded to the Auditor for
the War Departm,ent.

TIUs account has received the administra-
tive examination required by law 9nd i»

approved _.

„ -iDcloaank

50

Appendix
APPENDIX "Y"— Continued

War DEPARTMErPT.
Porm Ko. 320.

)d by tba Complrollv of lb«

John Doe

(»

„ii^l.

fWAR DE

llllarteTiurLa t

-C.orp.s. , iw. account, current uii

DEBITS.

Pay of.

the . Army

1917.

I

Pay of

;he Array

1916.

Pay of
the Array
1916-17

Pay

Mil. Ace

1917

1'

2

8

9
10
U

Bilan«e due the TJ. S. from last account,

W.Wt.8347 'Jreae.U.S.

" • 9060 "

» " 9062 "

Q.M. Collections per atstract

Soldier's .)epo8it "

Detit APP.3S & T.Q.M.a/c Mil.Dedii

Appr. Transfers per abstract

Reed. from Officers per abstract

300013
LOO 520

:t
6592(
2793'

55

187
139

7860

20

57
00

4SS94

66724

2724

40
13

88

12

6(

U
13

Total, •
CREDITS.

994402

81

7880

57

106143

41

12

50

1
2
3

Disbunementa as ihown by abstracts and vouchen herewith,

Trdnsfa^B iVo <yTtf£4f» -teef abstract
c/d 4794 Dep.Cred.Treas.U.F.Unex.Ba

c/d 4921 Q.M. collections
c/d 4921 Soliiers Deposits
c/d 4921 Milsage Deductions

L-^3oei

500204

■ 9541

92
39

4E

125
1143

309

50
72

52
674

584

90
81

7<

12

&

10
11
12
13

Balance due the U. 8.,

5615'6

OB

63(8

18

103830

94

Total,

99AAD2

Sj! 78aa

_57

LOSlAa

Ui

! .12

50

This is to certify that I have counted the cash and verified the net
balance, excepting the depositary balance, as stated on this acisonnt current.

1 CERTIFY tl

States during th(

(Uf&clal Tlit1fTi>Thn )

Station.

_GAvej55-Org...I.s.l.andj...N,...y.,..

Appendix

51

APPENDIX "Y"— Continued

Vnder bond dated TBh-^ZR...,.., loR

FHE UNITED STATES Aow iiarch l.._ , mn ,to ii.arfch..3L. .,191 7

ARXMENT.

.. Corpa _..

rOffipft.)

i "" 1

'

Enc.&K^ar

.rnc.&IJaj

•Citizen

Org. Ml i.

Cr6.1.Til

Irainlng

\

1915-17

1916-17

Camps.
1916-17

i
!

14281

95

6984

5!

1525761

100620

250000

197868

631

66
DO

DO
62
92

1

2
3

4
5

144

DO

«

I

438

26

7

4827

0(

22 «

1(

93361
61193

59

8

g

!.

10

11

!«

12

il

la

Iff

14281

99

11811

5J

229

1(

^1^:^9894

191041

762)675

96053

631

12

46
84
00
92

1
z
?

4

I

144

00

5

438

26

6

i

!

93551

59

7
8
9
10

11
12

,

14281

99

10787

7«

&d66l88

06

13

i' i 14281

Us

nail

5S

1 22S

Li

: \

2229894

^

\\9 above is a full, true, and correct account of all moneys coming into my possession on account of the United
-iod stated. The balance due the United States of «1.^0JB6...556.t^hpld as follows:

ON DKPOaTT. 4 l-nae OnBTANDINO CHBC». KET IAU1«».

With Treaourer y. S. $lQa£J&.&e.,.Q.6 % „ $1.085558 .06...

With •_ « _. % „

Cash in office safe _ $

Otberwiae kept (manner apd authority for so keeping) ., t .^

Total '. „ ilMsSMlflSZ

JOHN DOE,

IJaJor, q,.M. Corps .

52

Appendix

APPENDIX "Y"— Continued

WAR DEPARTMENT Form No. 3a0».— AixpraTe4 by the Comptroller of tbe Treasury 'ATJrfl 29, 1914

& Tf

t*fl Serv.
1917

Sup.§erv

& Trans.
(i.M.C.
1916

.Su^.Serv
& ■'•rans.

L916- 17

.Barracks

L
5)aarter9
1917

BarrackJ

garters
1916

i

■'2

m^u.

.37

..43681

.17

108.309

..0.^

...11.7.1.G

...?<

...2.^.85:

.26.

3

25000C

00

4

...:640C

.M

...22.9.1.4

.11.

977C

a9

5

«

^_

r

4Sd

7<

11

52

.

8

...l.?.68d

6!

6

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1.66

6e

9

2775-^

I 5

)

•45

2 33

•1466

9^

10

11

■

12

13

.5.Q5.$7;

.64

! 43698

69

583022

86

22952

44

2851

9£

1

1

■ ■ II i "■■■

.

1

2

...MO.QE
168033

.9.5.
42

. -4
5'943

.2.0
41

...3.30.1
283668

10
7.€

290
' 708

■ 37

•

3

96053

00

4

5

6

4.26

74

11

52

7

.6..

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12

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290.221

53

37726

46

1267

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28.51

9^

3.0.6.6.73

..64

..43698

..69

383e)i22

..8€

22952

44 26bV.

^

s

Appendix

53

APPENDIX "Y"— Continued

p

i

ui

-Zi .
m

z

o

Z-

s

<
o

z

i

■>■

(T
UJ '

z

ftoads,\7a
Ylliarves ,
& Drain-

^2^1917

j Boads,
l-sWalks,
Wharves

>rainage
1916 .

disposi-
tion of
remains
Q.S.^ C.
E-.
1917

lilitary
>ost^Ex-
jhanges

1916.

Sliooting
galleries
'c Ranges

1916

...1.295.

47

135

00

13

,30

50

1

5k

?.

9

'

8

<

850

00

415

00

. 4

t

> >

5

t<

6

1

7

o

hi

299

•2d

A

■i

600

00

235

oc

'

9

10

i

....

11

■g

>

12

.

_

13.

t

....2.7.43

.An

.....:;2.99

2ft.

......78.5..

O.Q.

13

30

50

s

,

6

£4

5C

299

■2J

75

00-.

t

t

. .850

oc

i'56

00

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9

^

3

Eh

.

4

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PJ 1

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a '

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9

1

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12-

1868

9^

560

00

13

30

50

13

..8.7.4A..

..4.7

29.9

28.

...7a5...:

C>Q.

13.

_. .-3.0.

5.0

54

Appendix

APPENDIX "Y"~Continued

1

Eospital
Stewards
quarters
1915

Construc-
tion & r<
pair of .
Hosg^tal-

Horses
.Cav.Art

& Engra.
■916-17

Encr.&Man
Org.Mil.
LCt 7/a/l :

ETic-.&I.IaLn
Org.Mil.
!1914-a6

1

Z..

14.

11.

.86

875

10

13271

26

2

a

.

4

96259

25

■

5

6

7

1
i

8

q

10

n

1?

13

2

14

11 5^

95259

25

875

10

.3271

26

1

f.

3

4

s

<;

7

62184-

25

g

9

10

JJ

13

2

14

11

58

33075

00

875

10

13271

2e

2

14

11

58

95259

26

875

"id

l3271

1

1

appendix

APPENDIX "Y"— Continued

"Mileage
1917*

Mileage
1916' .

Deposit
fund
tlo yr.

(i.M. Col-
lections
& Soldi ei
'DepoBitJ

3

8704

3!

1

?

»

.....65.Q0

..o.<

.11..

52

4

631

92

5

144

00

(?

7

7652

9<

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9

10

11

1?,

13

14151c

9<

13

55

: 870-5

3

> 775

92

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54

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5:

43;

1 0(

)

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125:

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92

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IO1

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12

7G1J

,35

13

...lA.15i

...9<

11.

bZ

&70A

.35.

770

92

56

Appendix

APPENDIX "AA"

(First page of form)

ROTt/>-nel« elMfuMy Uie In^t^AUoni on Uie baok of thU blank talSN pfa»aHiig np«t

._Q.DAHIHIIUASTBL_-

. (CUM ot prepwrtrT

Property Submitted for Survey.

JUtponsible officer: ^9t_5»ptflLl»4 J9*h-l»fMltry-.

jleoountahle officer :^X,:SiKfi.Airt, 9»Ui.Tnflintry..

AETICUS,

v..

DATE Alrt) aKCt^MSTA^CEa.

THT.

Dolls.

Ct!.

1„.

1

S«ife, field

:'l

14

Ml..

72

-...Tb,we..RrtialeB.Jo«eaaaL.im««nflc«able.
ttru. fair waar and. im,t In. ±h« publia

........

\

\

\

\

\

\

\

;

\

V

v

\

\

\

:\".::. ' \ :

.

1\

\

-

Fmm No. 106— a. <

Appendix 57

APPENDIX "AA"— Continued

(Second page of form)

I ti tolimmj- tldiif- kbst tbe »ri{clM of pabllc ;H>|i«rtx uoned banon vgr« lost, deuMJ&t or
^uokgcd, ffi'tte maimer itsted, vhile in ihe pablio miriee.

!9<WBlr.B*rgiMi).V-Ca..J>,..ltU.Zaaa*rv.

Swora to Infbn me, end enbeerHied in my presence, this «, Zjj/f^ . «Iay ol

"fcy . 191 T.

- -flWlML5,J91«Dt

l«ft l^u^,^. .»J«I .IllfenlJty,.._

JV.'(g«..MTOSfttft,..a,CJL

1 certify that tbe loss, destraetion, or damage of tbo articles of pubHc property named hereon was
occaeionod *by unaToidable canaea, and witbont fault or neglect on my part; and tbat each article listed
hereon vritb a Tiev to elimination by destmction, has been examined by mo personally, has nerer been
previonsly condemned, has become tmserriceable in the manner stated herein, and is, in my opinion,
worthless for further pablio use.

.C&»iit»la».«ftth.I«f«iiir»

(•ut ud uri.uiuuc ) EapciaibU Qliar.

«»♦ ...JSaap .X«..Hb« ..lork . -Jhica , lai -J_ To .l»t.Xt« IwC, Janw, 9»th I»f,

who, by order of tbe commanding officer, is appointed surveying officer on tho articles of public property*
named hereon.

CA^telii^.ASUi.lBfAntry

I have examined all available testimony in this case, and it is my belief that jth«..l1niiBg«..to. th»
J)l«t.f on? .(|».1m. BBd. f l.rt(|.j».f.»..S9a..«!«^^

.r»e«lT*<)..<hirlae.Jfwwu-7...1901»..«iijLlh«.Mf*..in.Jbiguat.l8JB{..t^^
*«.lair.w»ar.and.t».a^.ln the.p.uWl«.(>«rriS.»^
X>!ll1i..ftf..n.^..aa«^...th«t..th<i.sar.a.An(l.aealea..«umBt.ha..r*pairea. _____

58 Appendix

APPENDIX "AA"— Continued

(Third page of form)

llECOMMENDAXIONS.
ejpBctor f or bij •etlo^^^^ , ._ :

i

I

tlST OF WITNESSES 1

_ft^..(?«.ptal>)*..9-?th.Iaf..

.■JIhfliaaB..Bro«njSupply.&argt.-,Co,D,99th Inf. Ia£t-J».n9e..

..l?tj;.4eut.j.9?thJC»f!Bitryj

.09l9B!»lj..5l9th.IafAntry+

raMik'Md or^Miwuoc Commanding.

1st indorsement.

Tort - .-. , 101_„. To ._,

who will witness the dostructioa of the UDseivicoable property the destmctlon o| wbicb, as approved hy i
' recommended by the surveying officer*.

I lave personally inspected the property and, in my opinion, it has no salable value.

The articles of ordnance property designated for destruction ore utterly woithless.

( lUak oad oisinlrtboo.)

So INDORSEMENT.

, 191 To the Commanding Officer :

I ii*T» thi( d>y. witaaaad tfas daatmction of the proporty referred to in the foregoing indorsement

Appendix 59

APPENDIX "BB"

Fona Vo.A., t. G. D. 'AnthoHi«d Dtcomber 37, igoT.
Ed. Mar. lW&-a),0Oa

INVENTORY AND INSPECTION REPORT
01 .9.y?^.rt.O-r>na5M?!..?.r.operty. _

Pertaining to— C8I?5P..,-X»...Nje!?i!f..T0T-k

(Statloaor or^tuuzalion.)

Accountable I ~ ~' "

^®*=^^ lr.Cajit*..A4..9.9t}t.lnf..

Inspected at,.....CB2g)-.X*„NeW..XQrk

On_ Ifey...6.^..19.1.7. -

DIRECTIONS.

I. Thb tonn ■»-ill be usM for the inventory and Inspection, of property
(except public anlmaU) for coDdenmation in all the departments of the
Army.

3. Separate inventories will be made for the property pertaining ta
each staff department: for building as distinct from other property, and
for "Subsistence Stores" as distinct flrora other property of the Q- M!
Corps: also for the articles of ordnante, engineer, and signal property
mentioned in paragraph 8 of these dtr«ctk>ns as requiring special autboc-
ity of the Secretary of War for th<:ir submission (or the action of an
Inspector.

3. Rifles to be inventoried singly, (a) The number of each riflo and
its arsenal initial., (b) The dale of issue the of rifle to the organization
(dateof invoice) and tbe number of target seasons it has been fired. This
information to be given in column 1 , u:smg more than one Une if necessary.
See War Dept. Bulletins 24 of 1913; IS and 31 of 1915.

4. An officer signing aa inventory will add his official title, and, if com*
mandin^a company or detachment, the letter or number of the company
&nd the regiment or corps should also be added.

fi. All changes made in original entries on an inventory and Inspection
report will be duly autlienricatedby -the signature of the Inspecting
ofncer. Erasures of entries thereon are i^rohibited. Bbnk lines, column
I, to be ruled out in red Ink when no articles. are entered thereon.

6. Public property which has been daraage*l, except hj fair wear and
tmr, or is nnsuitable for the sen-ice, before being submitted to an lo-
^>ector for condemnation, will be surveyed by a disinterested officer,
preferably the summary court oITlcpr. ( A. R. 710.)

7. If an inspection of property follows the report of a survey thereon,
one copy of the proceedings will accompany tholnventory and mspeotioa
report which is transmitted for approval, and will afterwards be returned
to be used asa voucher to the o^ncor's returns. {K. R. 725.)

8. Special authority must be obtained for submission of property to ui
inspector, as follows:

Ot the Secretary of War: Cannon and their carriages, machine and
automatic guns with their carmtrcs and mount.':, but not inctudine
spare parts, accessories, implements and equipments required tn their
maintenanceand operation; also arorauuilion for cannon. Elrctricat an J
mcchaoical Installations and appliances furnished to the Coast .Artillery
Corps by the Engineer Department or the Signal Department and form-
ing part of the permanent soacoast defen^os. See A. R. 913.

Ox Quartemiaater General: Old and unserviceable typewriting ma-
chines Issued by the Q. M. Corps. Clr. 3, O. C. Q.M. C, 1913.

Off Ctkl«(Svxul Officer: Unserviceable telescopes, field rlasses, tele-
phones, expensive electrical apparatus, and aeronautical apparatus.
(A. R. 1566 as amended bv C. A.lC. U. 19^.)

Of Department or Division Surs^n: Damaged or unservlceabla
medicines, medical books, surgical or scientific instruments and appU-
ances. (A. R. 14^.)

9. Attention Is also invited to A. R. 678 and 903 to 914, inclasiv^ also
G. 0. 186, War Dept., 1907. G. O. 22. W. D., 1915, A- R. 1520 as amended
"by C^ A. R. If 191 r and Cirs. 89 and 92, 1908, 79, 1909, 51 and 72. 1910.

10. Inspection reports on boUdings must be forwarded for the action
pf the Secretary of War. (A. R.9I2.>

II. Under A. R.9I3altof the orptes of the Inspection report on carmon
and their carriages, machine and antomatteguns with their carriaees and
moonts, and ammunition (or cannon: abo electrical and m^duuucal tn-
BtallathwB and appliances famished to the Coast ArtlDerT Corps by tba
EofiDMr or Bifnal Dmartments, and forming part of Uie permaneiit
SMPCiiit deltoses; musl ba forwarded by the department or division
coaunandcr dinctlr to tbo chief «< bureau oonnenied (or final actkm of
ua Becrstarr of War.

13. Iwpeocors wHl state under Remarks that all brass trimminfrs, etc., '
ofOrdnaacaStorestobedestroyedainttobatuniediato PostOrdamco
O0c« for dtlpmoat to wwoaL s—ni

60

Appendix

APPENDIX "BB"— Continued

Appendix

61

APPENDIX "BB"— Continued

I CEKTirr that all property heiein tecouunended to \>o
deotroyed haa been destroyed in my presence.

CO

z

Id

4

,1

'I wy t r**v*

62 Appendix

APPENDIX "BB"— Continued

FIRST rNDORSEMENT.

Camp X, New York,
„ _ lfa.X-4*--HI7.

I CEETIFY that this inventory, consisting of ... .1 t

sheets, is correct in every particular ; that each article
enumerated has. been examined by me personally, has
never been previously condemned, and is, in my opin-
ion, unserviceable or unsuitable for further public use
here, and requires the action of an inspector.

..C.aptain^..9.9.-th..Inf.ejxtry.»

Responsible Officer.

SECOND INDORSEMENT.

Camp X, New York,
„ Iifty..5^.1912»

I CEBTIFT that I have carefully examined the articles
enumerated within ; that the disposition recommended
is, in my judgment, the best for the public interest;
that the articles recommended to be destroyed have no
money value at or near the post, and that those found
to be worthless have, as far as practicable, been de-
stroyed in my presence.

..W,.C^..lfey.,

..MftUt.. .Q.Qlo.iael.,..Inf.aD.try.,

Inspector.

THIRD INDOItSEMENT.

The within named articles will be disposed of as.
reconunended by the iospector.

By command of .

Appendix

€3

APPENDIX "CC

WAR DEPARTMENT
IPDrm Mo. a>e.

ApPK>*e<l ^f tbeComptrDllrrof tb*
Traasur; AprU 29, 1914.

VrAR DEPARTMENT

RKSRtnnno

(BoicftuorOffiOB)

INVOICE OF FUNDS TRANSFERRED

.Ho»»!4«i9j.JU.T.j — ...^

(Stktiuo.J

May..io -. i9r^%

J rrrtifj) that I have thi« day tranrierred lo .C.^yt*ln..fti- .?9^ J^^^^W- , -

U. S. X., at MnW-dal*-*.. Now .York , _ tbe fo'.lOTrin-t I

pdrtatoingtotho ^T.viT.9h»i9-P...pf..}^iiV>iA..P.P.f.t.9«__mmey , _

By check No. ".."._"„■„, dated ...T..."..T^..T„.T--".. "„",.", 191 , io his Javor...™..T...T..r. ;. — ...

. Sr $..*...

In caau 7wm%yr9n9..B^..np/X0O P.oVrf^TP ,. _ „. ».?.^9.9..

APPROPniATIONS

AMOUNTS IN CASH ji AMOUNTS 8Y CHCCK

Suppll»9, Servicee ft Transportation - 1917

8lk)0jl

■■■; rr

! . f

:.::!:.i

K

TOTAI

gnr=3-^sL=

(Do NOT 8I0N IN UUPUCATE.) ^

.JjDhn.. Smith. ^

WAR PEPARTME.VT

Form Ko. 3U7.

Approved by the Comptroller of tlie

Form Ko. 3U7.

/cd by the Coraptro
Treusury April 29, 1

WAR DEPARTMENT
CASH RECEIPT FOR FUNDS TRANSFERRED

CTo t>e completely filled is bcl«ie tlcQeture by Recclvlac Offlcar.' Xp !» VMi enly when cash to t

Brrrinra uf !5?PiL»j^..J9J«...Snithi..U.B.A,^^^^ ^ g ^

""'•* - -^''.tb. ^ day o( .Ifejt , 101 7, in CMb, the rem

«« '^«?.*X-.?.n?..?.?.^...n.9A00..P.0l]ArB dolla™ and ?.» .._«»ta.

~ ^i^JJriH^f '""*'' "a'a'«'*d by invoice dated _...M|y...9...._ , 19l7,

APPROPRIATION

AMOUNT

c 21.00

<Do NOT SIGN IN DVPUCATE.)

.9.....

QBptftln»..SiSrtli.JIafjeuitry

64

Appendix

APPENDIX "CC"— Continued

i 3

< i

0. I

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m

<^i

a i

lis

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.in

sills

111

ill

■■•=1 5*

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If

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^ It

111

I i^

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^ 33

8 -s 2.

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« f-

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I a g I *

f 5 £2 ■3
t23 8

or ^

wto)

Appendix

65

APPENDIX "DD'

J

U

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Qu

a:

D
Q
Z

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= 1

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8 2

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i

66

Appendix

APPENDIX "EE"

ORiaiNAU.

Q. M. c. rarm Xo. IW.

*"'*— IHf Uwcb «, 19U.

i>a)ivn>tja clothd^g sup.

'TIm 4iialtaniuet«r i< requwttd totem the articlo tnsiaamted below la

™ft ^

Captala»..99th-Ia£, comd'g .C#»P.ya3th-ynA

Qautiuw.

Bwids. ^>, df«a eMfa.

Betti,vklrt .Mth.

BTMdm, c«n«a, O. D pftln.

BTt«cb«s, wooltKi, 0. D ..._..^palti.

CiiM, dna (wttboiit baadi) aaefL-

Oq«, aerrim *w^

CtWTQQS, OOtttB, 0. D MfaB..

CbtrmBm,inm . ptki..

Cbemsi, wooica, O. l'.........p«kL

U^CUOM

Cotto, deaim _« a

C<«ts, dnn. „ ~.,,M

Coftts, •flnioe.CAllaa.O.D., a
CtmtB, jB

ColIvS, „„ M

C«Hs. bnut ... . ,. ..M

Cords, bkt •- a

i»aLi.

-prtj.

^r.

Drbweis, notoa fluuv).

0«uiitlct3, wIdui.

Olom, .„ inks..

Hats, Ccnla. .Mdi..

B*tB.MfTlos ...cadi..

Lmo, sboF- „ ..p«ln..

Leegios ..canyfiff jmsn..

N«±U« wdi..

Oreuoaota, cmp.broDM «adt..

Oraameats, c^. sUt adi..

Ornunects, eoll:ir, brOQM Mch..

Oni>me&ts, oolltj', br.," U. S.**..«ad)..

OTOftfoests, coUar, eQt. ndu.

Orasaeots, collar. gDt,"V S."..«>rtL .
'Dveisboco, arctic pabs..

Shoes, {TTomatum pain..

Shorn, naset pain..

StocUoKs, ooMoo pain..

5l«ckii)£9, woolto wt< pain..

StjJpw, Mrvic« « pain. .

Su^ipn, trouser. pa*n .

St^woden .pain..

Trousen, dnis. ce. pain..

VitdanhirtB, eettOQ jmiA..

UDdenhlrts. woolni each.

.«.

7.0.

31

Si.

ai_

Tsr

Jiiatirt^ UievUcIa eruiDcntMl la colunm "Quantilles issued."

..ThaiMB..Jfinfl8<

PKt.»..Cn...D«..99th Infantry.

Entered uo ftbfiUvt..
(pund m V. L

Appendix

67

APPENDIX "FF"

REQUISITION FOR CLOTHING vtN BULtO.

(Oli

Infutry

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68

Appendix

APPENDIX "FF"— Continued

(Opposite page of form on Page 67)

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-

-

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-

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—

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.....

-

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...

I

-

ToutTalMMrlallAvfMvlvMl (imt qukntraiMWr

i.l.e..|5.|60..;

Miy 3

*tcij In eoluoiiis '■hud to (< M." wm rtluiSMl to Ma i«

w .- ft — ...

^^^ caijtain ,_ 9n.b..Inf.M:trx

(1)..

:0ap.t,a4s4-.?.?*hJE»

r.»n*ry._...

'

Oap.ta.ln,,..S«)i.larjjitjy.

T

Qaptian..l...Si><

lnoohiiBJi"too»d'.'»nrw«lT«Jb

May..7 ...

W;.:-.:^ r-.:Q

,. UA.IO

J!aptain«J8±h..Infantrjr....-

tmtttr

(.Ua

ilta

»!>)

MtU

mil

l.7_

tado

t.a.l

BOOp

4..

0.1.

r

br quart*

MB

■sii

r..

<m3

Appendix

69

APPENDIX "GG"

•^-^.X^-4^- ^o"^;^ -^-g^-^->^- »^*"»^^

ABSTRACT OF CU

indiTidnkl Clothinc Slip*

AptOM, bkk«n ud botrbcn.

Apran*, cooktL

BwkIs, ap, <Ma . —

bM, cotton, olive dntb, p*in —
hw, wocUn, oUv« dnb, p*in.—

BstloiM, coKt, brooze, kuge

BuUoika, ctxt, brunt*, wnall^— ——

Buttou, coot, gUt, ItfgA ■.

fiq^tona, cost, gilt, saaiD ^,

BuUow, diirt, olive dnb.—

Cbp«, bakvn uid «ok« ^

Onps, droM (without b&Ddt)«._— ■

Cfcpi. «rv«».— ... ^...^

Ckpa, winUr » —

.,69y_z_

le

n, otiv* dnb, pftiit.-
ChavrMs, d««im, pM» ;

ClWVTODB, gKOIMn, pftiM,

Cb»vron«, white, pain.

Clwvrani, woolen, oliyv Anb, pun .-
Ctwta, (leaim ^.: -.

CfMtM, MTViC*. COttOO, oUvt dtBD .»

Ouu, anvm, woolen, otir* dnb»
OaeU. white _,^ ^_- — y-.

,6S2/_

?:^/

<?o«U, hfct ^i

Dnwaia. cftDton danaet. winter, i

Dnwen, jeeri, ninu&er, pftiii.

GMintiet*. winter, pkin...^^.^...

Glovee, ^ton, white, pain

Qlovee. honehlde, yellow, p«in „

Olovea, riding, pain _^

Glovea. wo(Jen, olive dnb, p^n .
Bale, denim .._} ,—r-^ — ■ —

Hale, eervk*...— . ..

Lmmi, bnec^ei^ ptin.\^
lAcee, l«ttin. p*in...-~
l»Me, ihM, pain

M.:ML

Otaaaente, cap, bmue, jachi,...
OraaneDle, cap, pit, each...—. .

Onamenu. collar, broiO*, each..

Ornaa^Bte, collar, bnnxe, lctUn*T. S..'
Onaneole, C!Ol^. pit. Mc-h

— , Ornaaento, colUr, gilt, let^e^ 'U. I

Total eurted forwaitf..

4X

SL

IM

(Continued on Pase 70)

70

Appendix

APPENDIX "GG"— Continued

(opposite page of form on Page 69)

Thing.

_^<y/t-*«/-»€/ •.

fc_./

-

to 7.^.., incl., duritte the period fronf

„_ J^fe^.-/ , loiT", t. _.^^...r!.!!....-

,K

y'.bKi

.SS^i^

AltTICI.aS

.^..«c. ^

«o™v«„

:-

.]<

o.if_

...

-■•

.2

f.

'

<7

85™ f

Z//.-2.// . ,

79

"*

-

::

:.-

-

.

Stocfciogi, woolao, Iwfat, |Min>

.,

StripM. Uo&wr. pun

—

■■■-

-

...

---

Tali, Mnliliotio" -

Taps. idsotificfttioQ taff, yania

TTDoaefa, cotloD, olive tlia^, paus.. . —

Ttonaq^ demm, pain ,..,....

._

::

-

....

T,^ A 7,

■

ir^^ t,!.-

:

Tnmaan. woolen, olive dial), pain

Undanbula, rottoD, auaaaar

'. L...

,

~

-

-

r

■

....:

„..

i

....

Totjil drawn Iram qua«tanru4M .-

M

?!.

I ntxarr iW this abstract i» oorrw-l Prices *ere taken from O. 0'. No. ./2....^ W. D., 19^7 ToliJ-

D«:..;^6^.>?i.////....^ ^N -^4..

.^_

*i..as^!

Appendix 71

APPENDIX "HH"

Fom No. 481, A. O. O. ^**

(Aathorlied hy the Seoetai? of War, Feb. 26, 1913.)
Ed. Aug. 18-16—80,000.

Rmi OF UNIT ACCOUNTABIUTY EQUIPMENT

.-.P?*..*P^*...?9**^.J.n?«>.*?y..

(Org&nkation.) (Roefment.)

Caicp X, N«w York

Period:

Rom._?**...„ , i9f7 , to..jJuaa..3Q....^ i9f7.

Knn> OF PROPERTY.. Ordnanc*

(Ordnance, Engineer, or Slgn^.)

INSTRUCTIONS.

1. Rendition of return. — On June 30 and December 31, of-
«8ch ycjir, this rotum will bo rendered, through the com-
manding officer, to the chief of the staff department con-
cemcd.

e. Complete transfer of property. — In caae of complete
transfer of unit accountability equipment the transferring
officer will render a final return on which he will certify that
he has turned over the equipment to his succesaor, and the
teceiving officer will, on the same return, acknowledge
teceipt of the equipment. (See Certificates Nos. 1 and 2, on
page 3 of this return.)

■Recedved*
Examined*
Settled*
CSmDiner''

•TW«« tham Unes Maak

72 Appendix

APPENDIX "HH"— Continued

OLD OR NEW MODEL EQUIPMENT*

(Line out proper word.)

Section L

Streugth tot •which, equipment is authorized:

3 officers and Axr. enlisted men.

The equipments "A" and "B" (Par. 1, G. 0 52, W. D.,
1915) prescribed in the Unit Accoimtability Equipment

Manual, revised , for this organization

comprise that given in the columns for (')i.yy.„®9**.S.5.?a

„., together with the following seta of individual

equipment, and other articles. (')

23 stfts (e)
3 06t6 (p)

Section IL

I am accountable for the ^jquipment as stated above, except
as shown by attached copies of requisitions not yet filled and
credit vouchers outstanding, as follows: (^)

Cory of credit vorjcher doted May- 30,

and for the following additional equipment: (*)

Section IIL

The equipment for which I am accountable as shown above
nnder Sections I and II is complete, or I have or can produce
the necessary vouchers to enable replacement to be mada,
except for the followipg items: (')

1 Scabbard^ l>a^n6t On exrvy

1 Canteen, Ifod. 1910 Qn ayxvy.

Ji^J:.. inclosuses to this tetnm.

Appendix 73

APPENDIX "HH"— Continued

CERTIFICATE No. 1.

I certify that I have on the .?Qth .day of

_a!*?^® _ , 191 7 transferred to my successor,

Cai>MJ.n X, 89t^^ ^

(Here give rank, namv\ und regimeDt of successor.)

the entire .unit accountability

equipment of this organization, as enumerated, and in tha
condition stated, on page 2 of this return.

^ _.„

"■" "(Name.)

Captain, 89th Infant xy* ^

(Rank and regiment.)

CERTIFICATE Wo. 2.

I certify that I have this ~y.7.**. .day of

...^~'*... , 191' , received from my predecessor.

.C*^.»A.nJl»...99tK.Irrffflatry.

(Here give rank, name, and regiment of predecessor.)
all the property referred to in the foregoing certificate, and
that the property is in the condition stated on' page 2 of this
return.

_x

(Name.)

(Rank and regiment.)

First Indorsement.
Fort.„ __,16X

To the Chief of .

XName.)
(Bask iuid regiment.)

Commanding.

74 Appendix

APPENDIX "HH"— Continued

o

t certify the Tor^ing return is coirect

Q

(Name.)

(Rank and regiment.)

Comvumding Organizaivoit.

(') Here indicate the column or columns which most nearly give the
authorized equipment for the organization, such as "104 enlisted men,"
"48 enlisted men and tools," "29eiilisted men and machine-gim equipment,"
or "Battery and battery matdriel."

(•1 Here will be reported all articles prescribed in addition to those shown
in the columns indicated in i}), such as sets of individual equipments for
Enlisted men and sets of horse equipments and sets of pistol equipments
held for officers under A. R. 1520 and 1522 of 1913. These will be briefly
stated as so manj; (i, », ', etc.) sets, followed in each case by the proper letter
(a, e, f, g, etc.) given in the manual to designate the individual sets, after
Uie following manner:

1 set (a). 3 sets (o).

Ssets(e). 3 sets (p).

Iset(f).
Articles which can not be so expressed will be enumerated in detail.
Coast Artillery companies, and organizations having authorized strength
below normal will express the difference between the unit accountability
equipment and that shown under (') by inserting in space (J) the words
"Less the following sets of individual equipment," and entering thereafter
the proper numbers and designating letters as described above.
. In Section H is expressed the accountability of the officer submitting tha
xetum.

(>) Beie' give dates of requisitions and credit vouchers outstanding, e. g. —

Copy ot requisition. '. 19 , attached^

(Date.)

Copy ol credit voucher— , 19 , attache*.

(Date.)

<«) Explanatory statement of surplus articles enumerated herein will bo
submitted as an inclosure to this return.

In Section UI is expressed the completeness or incompleteness of tbo
equipment for which the officer is accountable.

<') Here enter missing articles for which the accountable officer can not
produce evidence to relieve him from accountability.

Note. — If more convem'ent, articles to be listed in any space may bO
shown on a list made an inclosure to this return, proper notation to thia
effect being made in the space where such action is taken. 3— saia

Appendix

75

APPENDIX "KK'

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75

Appendix

APPENDIX "LL"

<
to

OS

15

a

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03

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:2:

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^

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or

45!

Appendix

77

APPENDIX "MM"

9-e>2.

PAY ROIX OF-lJgP-cBr<»«' S'rf'gJ'.yy .from ^>fel-l .*;p/T,te_>«SzJl__._;p/''

SAMS. ruBsn uis usxxt, ahs urn.

WHtS rXUSTD).

F

BIMABU.

'1 1ST 8BR5BOT

.2.Jlaclu.H«ri..M.L_. . _ -
5

._8.?P.'t.,_.?A6-

..6...

...Sa..AlIe:tisfijal.j>f.430-Ji!fir_jao.«..fr llar.»-Vlt te.
PflP, 3J/18.,

J...S5PPir..8IKQ8AOT

, 5 . ifimwM , qjiarjM T.

_Jiily..lfi/l5-

4

,«R

6 MESS SEPRfJWT

..?....JpneB,..John_U» ,._.

...Wa.r„...10A6.-

..7..

.,.88..Alleteent..9.f..t.25_p.«..mo.,jDcJP.«e.».J^^
Aug. 31/17.

.? .SEBCEAJJTS. . .

-'-P.. ii«rp.feyj..?ft1ir.i.et.. J. . . ^.

Jvl 25/15

?

I&a

.11 JehnBon, Jones A.

_J«a.__.7Aft.

_5_

fn Appid 8gt tr Cpl.RSO 91, May leA'-,

.!? .CORPORALS

]?_. J««>BeD,...Hency M..

11 Wilson,. John C,„. „

15

...Aue_..17/lL
Dec 30/U

_2_
_3..

....T9.J.e.ri.«it..i.«a..acO...*i«!»-J»Jt_aC..lfey..2lAl.._
....Se_.ATOL_fr_toj..M.le.»a..l8/l7»..To_.ferLe.tt^^^^

ll't'MW (X5> daye pay M Ifay ?.S/l7

16. HBCHAIJIC

17 Thomsji ««7d

Not ieA«

8

Ife

18 COOXS

J' .TIiBTOMn».Jnrln*....

...Apr JISAS

3

^ Henry; George

ifcr „?A'

4

8«

2'... TOTVATES, 18T CUS6

22 *lllia«j John D,

Aug. lT/15

_8..

1

Ha To forfeit elx (6) daye pay Se May 2/^7

?5....Ssith. Henry B

»

?l_raiyAti ^..... . .......

^ .J[ftn!M.,..H«iry.JI*_. ......

...Jul3t.._fi/ift.

3

8a ._

78

Appendix

APPENDIX "MM"— Continued

gaap X, New. 7or?c_

(Part of Pay Roll Form)
My.n. 191 '

] CE^Tirr that thi» roil IB tiudp out ns Tcqtiued by Army RocuLfc-
liooa, and that the eotnes oppwile each iL-imo are correct and Just.
Except 33 otherwise stated in " llemarks,'* .each man vhoee name

appeals on this pay roll waa last paid to .^ril_ JO __. 101 1

by Captain ..Aj.9»th Infantry qji^ i;sx,

CagUijij _99th Jtof Mtt7 _

wVhlT^ ""'.' r*""**^ '■"> W-m^ot of this roU and iKit pnor
to the Biraing ol this ccrtiLcaie each man received the arnrnnt^^t
^wU name, with the excepuoa of th«e men^KT'lKt

-_.«ay..21

.191 7,

1 cenrnr that I have this day mustered this orjanization. and 6iid
all pr«oiit iu,d aUelil a>e accounted tor on this roll aa leouirc'd by
Amiy Rtjfulutiou.^

CmlQnfil»_9atti.IaiJeuitr.jL_.

Thle pay roll la the copy elgnad by thi» «««.

ig

Poet Eiclianfje colluctions Lcreori paid b^ cli(!r.kf»
daU^d , . ^ ^ as JoUowi^

Post Laundry collections hereon paid by cbecka

dated . .- as follows:

Ft . t , Ko

on _

Ft

cm

Ft.

f , No.

(»n .

-, ( , No. I FL ._

t , No

on,.

WAR DEPARTMENT
, No. ' "

AjtfllSflVU.

.., $__ No.

Appendix

79

APPENDIX "MM"— Continued

SI

I ^1

O;

i

a

a

ol

.1

^.

:3i

4 ^

J^

i

•t.

1

t

k

V

«

R.

4

•«

«

oi!

iliuamim JO •!<(])

('a»no||< JO i|au pn oanji)

= 1

FURLOUGH

TO ALl WHOM IT MAY COKCEEN:

Be It known. That in pursuance of authority in
n.6 vested by ft«!^.lQ6...^K^-19ia

a FURLOUGH is hereby granted to —

Wllliam.Smlth ,

• .Sexgmxsx of .CO-..JI , -tath. Regiment of

Infantrj for the ptaiod from

^Mi-.a ..,19l7,l0.Jfa».i4-::^ .1*L7,^

Wh days inclusive, with permission to gO U^

N.9WarSj..Ro|r. JerMSZ *

or for days from date of arflTal in the United

States. The close of the^t day of this furlough

must find him with his .^Onpaoy.

at ?»»P .?^A..'^?'!?-JS**. OT wherever it may then bel*
or at ---•;— --;;^-;f;iii-i^-I^-piJVf'iiiiiitei:)

Station: _CaBp.X,.J?m-3fftrJc- ^

Date: —Vbj 4,-1917^ -

Col«n«l»..99th..lBfaiitr3i!j. —

Cimmandtm.) Pol.

80

Appendix

APPENDIX "MM"— Continued

Memor»nd«m: lliis soldier was Ust pud to

iadude AP.r.41..?0 _., IQl' jinduded'

on r»tion-retum to JUS3t..31 , 1917 ;

actually rationed to include ..JUl)j(„4. ,

19l7 , th6.....&0L..jations overdrawn to be deducted
fhdn ration-return of-.Cj»-JB*..9-9th.Iiif£ntr-y. —

for the period &«m ...lUBB.X , 1917 ,

to ... JJSa-??. , 191 '.

..._ 9

Captaia^Sftth-Jnfeurtry

' Cammmaing Co B ..i9.-Rtgt InSantry..

CERTmCATC OF TRANSPORT QUARTEJlMASTHt, OR OITAIM
OR PURSER OF COMMERCIAL LINER.

I certify that subsistence wa.s furnished the abovo-

namcdman from , 191

to , 191 (both dates inclusive).

which arrived at .

,. Caap.X,.Jlai7..tocic, _

.May. 25 _..., I9i7.

The ab«ve-namcd soldier reported for duly, as

requu-ed by this furlough, on Uio 24ih <lgy of

....Jfey..-. -, 1917, or was discharged per

Special Orders, No. -.-,,-, Hdqis. ..■?..-..-..- ..r..-,
191 - , on the .-.-..-. -day of -..-.-..-..-..■•, 191 - ,
and will be included «n ration-return from and
including •....Jfay.iS , 191 7.

The rations reported as ovordfawn were duly
deducted from the ration-rettim referred t<>.

Captain^ , 99th. I.nf?w^ry^ .
Commanding .XiO^..Vi,..i9itl.Jatjaiair.J..

Commutation of rations paid by Check No.4U48.,

on. .Tr.«»?.vn?.«r...9f...the.n»6.,

m favor of WLllito SsKh. ., or order,

dated ....!&y-.3a 1917 , Am't, »6«0C-.

DESCRIPTION OF SOLDIER.

Age, ....2S.-4.; height, ...%.... foet 9.. inches;

complexion, .,.,..Buddiy- ; <y<«, .Bllifl — ,

hair, ..firam. - ..

Signature of soldier: ...??ili.iaa..§.>8lth. „

Capt., 99-t.h Inf. , QmrUrmatUr.

•Enllstwt tli*a Jololjif tteUmi ftt or balon dIaBtr hoar of t ffvoa dar vUl b*
BUow«d luU n'Jaaa rorUM dAy. A tncUon of » ifttbm l<M Uuo oo«.luir is db.
r«0udad. nod ft trvtloD toon tttIS one-baU 13 wosiSwd a nUos. (r&r. IW,

I. Sate. Uei>l., ItIA)

Appendix

81

APPENDIX "MM"— Continued

(Inside of form ; back on Page 82J

^

a

: i:

* ■

: O

•■i ■:

i*'

t :

P

iu

i"f

1 :

2 1

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O O iS I

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8 i

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51 ^

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Si

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J I

Appendix
APPENDIX "MM"— Continued

(Outer fold of form on Page 81)

evidcnca Ihe qnwtemMUf may p»y,- and (he rejixmiiisnily mr the mm*,
vest o( luiionnta credited on the statement will rest with the oHicer certilylnir
It. Depoeit books will be taken np bj the quailo. masters wio make final
pajmeot and filed with their voochera. Deposits forfeited by desertioQ will
not be entered in column beaded *' List of Deposits" bat wlU bo entered in
the space for remarks with a statement of the number, date, and source of
the order announcing the desertion. In case of death, books of deposit will
lie forwarded with the final statement to The Adjutant General of the Army
14. Unauthorized absences.— \Vhcn a soldier is held in the service to
make good t.-me absent without leaTe, bis final sUtumentwill conUin a
notation to that effect, and will also set forth the epedSc dates of tha
unauthorized absence or absences, giving tho d.-it« the soldier left the com-
Tnand and the date he returned thereto, o. g., *MtcoI/rom Mat/ S to 10111 '•
Way 5 being day of departure and May 10 day of return. If stoppages for
•bseoce^ bt/ore th« date to which Uut paid were Dot nade, this fact will ba
stated.

LIST OF DEPOSITS.

(To be filled In by organization commander.)

DalE.

AHOUXT.

Parml'

AMOOHT.-

Dolls.

Cts.

Dolls..

eta.

Aug.lO/l5

la

..:....5.

-QQ.
.QQ.
.00.

Brought (orwanL

A5

)0_.

lfe?*ll/2i

"

-

,

—

—

1

1

zzzz

—

.-,.„

■ 1

.._2iJQQJ

9.^

no

Appendix

83

APPENDIX "NN

«MKT>»

1 ^

I S IS

S -2 e

"§

P

f'

«

H

*:

-5

^

Sf

IS

«

•e

» -o iSi
o *E* ii'

SID

05

r? ^

i *

II

AOTIT* *»9'80

psq'^ssiig

84

Appendix

APPENDIX "NN"— Continued

O
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Appendix

85

APPENDIX "OO'

vow. No. '

MEMORANDUM RECEIPT

CREDIT SLIP

¥SiL£&m..Z.:,Ji:^ , Date MoiLol |9I2j_

Received from__..CMv[n?.;(?illT»i.PJXTj?_er^^^

99tTi Irfantry

QUANlilY

ARTICLES

CONDITIONS

1

Gwenter, olive- drdli

"Per stattin;e<-.i;

2

Shetts, Ijed

<:' oh^rgtfw

1

C#.ee, pillo*

■to enllated

owjn-

_ Ih.5m.ac....iyixlls.

a&LC FORM 243.

86

Appendix

APPENDIX "PP'

vou. No. ±^:

MEHORANDUn RECEIPT
DEBIT SLIP

yiBfM..CBm!£y..l.,..lU^, Date . JIay.-31 191 .7,

lamed this date for use of .CoCipAny.."!)'!,.. 9.9th

.Infantry _ _ ,

The following listed QUARTERMASTER Stores.

QUANITIY

ARTICLES

CONDITIONS

6

ialves. pholter tent

Good

30

^l«6,

Shelter tenl

••

6

IqIbb

«

1

Pent,

cvramldal. bkclII

r«

1

'ole,tent. Prrta. . pnai;

«

12

>ins .

tert . Pvrm. .ema.ll

•«

\

N^

'

V_ ___. .1 _._.

1 \

\^

\^

>

.

-

Thoinas Kills

Supply, Serp,, 99th inf,,.<sTOREKEEPER»
Received the articles listed above.

gj..Capt8dn,_J..9th Inf^, Cp^^^

Q. M. C. Form 2«.

Appendix

87

APPENDIX "ZZ''

"ABSTRATT '"•F ^I ipSISTRlSirR STORRS

Caap X.

Nmt Terk

21'

Strcactb

ruioD.

Addi-
tion*^

ToUl

fOR WHICH ISSUE WAS MADt

FroBi-

Ti^-

<^r A, a9th Infuiiry

1

ISO

4/1/17-

VVir

4AA7
4/1A7

4/M/*r

4/WA'

VwA»

~

— 1500^

Co;- B, 99th Infaritfy:

Co* Cj Mth infintry ~,.>

%

1?5
.100

I2K
1250-.

uoo

Cf^.D, f9tt! Infantry- _..., .

_ 4

■

"

-

•

<

-

:

:

—

:,...,...,.

'"

'

;•- —- " ■■ ■ • ' — • ' —

Total number of latioiu jearried torwart' . ., — ^-

(Continued on Page 88)

88

Appendix

APPENDIX "ZZ"— Continued

(Opposite page of form on Page S7)

during the month of APril

., 1917 , by Captain At 99th Infantry . ., Ouartennftfi^f*

Appendix

89

APPENDIX "ZZ"— Continued

ABSTRACT ORSUBSMTENCt STORES issued u CMP Xj.H«_tM-lt duruKth* month

oV -^Kt* 191'', by _C«pt»ln A, JHh Infantry, Qumermwter-Continued.

T

OndnwL • i>n«

u itovn hcrcoib. lUtioofc

Plvor for

Cudlo.
kUtckcL

:

ViMfmr GaUoiu

Copy -of order prescribing field ration filed*.

AbsUwrt of Xswes, Return of Subsistence Stores for —
at - Onp X* N«V^0£k

h*F«*„with voucher Xo ?- i.

^Ayrll. 1917

1 certify that I havf verified the entries hereon with the original ration returns ; and I further certify that
this abctract is correct

Capt.ft1n» 99th Infantry , Quarttrmastgr

1 certify that I have oCdered the above issues and that they do not exceed authorized allowances.
This abstract is approfed:

CftlBxaa^..99tli_Iaf Antrgt „. Commanding

90

Appendix

APPENDIX "ZZ"— Continued

Wa.* Department.
Q. K. C Porm No.,
Authorfxed:

ISSUE SLIP

my 11

Organization : C&_CU- »tli Tnfi»itr|r

Period: From !i»i_l_

-j?_. 19li, To m 10

_, 191i. No. of rations::

Aitide.

Q«»it«itr

iMnd

M..

Q....i.r

- ■

•"-"

IolK>lk

.....

kn«t

TOO

Beef, fresh

•T$

0

«T»

1000

Milk, evap.

m

ft

ui'

j Mutton. Iresib».

1

MO

Vinegar

n

n

2|

300 i Bacon, issut. rrate

Ui

0

tiS

SOO

fickles

^

0

4

1 Bacon, lb., cans

_lfiDfl.

Salt, iisue

0

40 -

1 Beef, corned

1000

Pepper, black

10

0

10

1 Hash, corned beef

1000

Cinnamon

^

0

3^

FUh

Cloves

Turkey

Ginger

1008

Pour, issue

1250

0

_1250

Nutmeg

1 Mft bread

too

Urd. issue

20

0

20

1 Hartl bread

$00

Lard substitute

20

0

20

1 Com meal

soo

Butter, issue

!$•«/« n

_lS!!5/9

1000 j Baking powder

10

0

in

500

Oleomargarine

lS=l/» 0

u_lfc5/f

800 Beans

TS

0

TS

IBOO

Sirup

10

n

Beans, baked. No. 1 .-jns

1000

Lemon extract

T

a

7

Beans, baked. No. 3 cans

1

\'antlta extract

soo R'«

<UI

»

SA

Hominy

"l

TOO

Potatoes

fITS

0

nn

Potatoes, canned

'

zae

Onions

?yt

n

tH)

loe

Tomatoes, small cans

«H

\ n

«7i

■

Tomatoes. No. 10 cuns

' 1

Prones

:

Apples, evap.

1

Peaches, evap.

i

1000 J>m

70

0

TO

1000

Co/Tee, issue, R. & G.

Tfi

n

Cxlffee,' issue, roasted

Coffee, issue, green 1

Tea. bla<*

']

Tea, green \

:i

1000 i Sugar

t^

0

2f»

1

; i

Received quantities shown in column "IsMied"

(DUPLICATE)

Supply S«f£Mut, Co."_

■ , _lS4h_Inl(uit ty

INDEX

PAGE

Adjutant General, Duties of. 2

Advertising 15, 16, 42, 43, 44

Agreements 16

Appropriation, Definition .... 10

Appropriation, Headings under 10

Animals 27

Army Transport 12

Beef, Purchase of 48,50

Bids T 49,50

Bills of Lading 42,44,57

Blanks 23

Bonds .: SO

Books 19

Bureau Insular Affairs, Duties

of 5

Camp, Establishment of

18,21,37,40,43,51

Camp, How selected 18, 22, 39

Cars 52, 58

Cash Accounts 31, 33

Certificate of Deposit 32

Checks 32

Classification of Services 17

Clerks 19,20

Clothing 27

Commutation of Rations 36

Cummutation of Quarters ... 36
Company Commander's Rela-
tion to Q. M 79,83

Competition 35

Constructions . .38, 40, 41, 43, 51, 54

Contracts 14, 16, 34, 35, 50

Costs, Camps 41

Cost of Supplies and Services 11

Departments of Government . 1

Departments of Staff 2

Departments of Headquarters 11

Depots 29, 30

Depot Quartermasters 11

Descriptive Lists 37

Detraining S3, 54

Division 50

Emergency Purchases 15

Employees 20, 21

Engineer Corps 19

Engineers Corps, Duties of . . 4

PAGE

Enlisted Men, Q. M. C ...... 14

Entraining 57, 58, 59

Equipment 23, 24, 25, 26, 58

Executive Departments 1

Forage 26,27

Funds, Securing 47

Funds, Expending of 48

Funds, Source of 10

Funds, Estimate of 20,29

Funds, Forms for 31

General Staff, Duties of 2

Government, Executive De-
partments 1

Inspector, General, Duties of. 2
Insular Affars, Bureau, Duties

of ^ 3

Items and sub-items 11

Judge Advocate, Duties of . . . 2

Latrines 52

Leases 21

Loading 58

Local facilities 22

Lodgings 36

Manuals 19

Medical Department, Duties

of 4

Method of Purchasing 16

Mileage 21

Militia Bureau, Duties of . . . 6

Money Accounts 33, 56

Muster 37

National Guard, Calling into

Service 60, 74

Offices, Classes of 11

Office Equipment 19,21,22

Office Organizations 12

Open Market Purchases ..16,17,35

Orders 18

Ordnance Department, Duties

of 4

Panama Canal, Duties of . . . 6

Pay Rolls 55

Personal Service 16

INDEX— Continued

PAGE

Personnel 20, 21

Property Accountabilitv

32,44,45,46,47

Propertj' Unserviceable 46

Proposals 35

Purchases, How made

14, 32, 34, 42, 48
Purchases, Emergencs' 15

Quartermaster Corps, Duties

of 4,6,7

Quartermaster Corps, History

.of 8, 9

Quartermaster Corps, Person-
nel 7,13

Quartermaster Corps, Funds . 10
Quartermaster Departments . 11

Quartermaster, General 11

Quartermasters Depots H

Quartermasters Posts 11

Quartermasters Independent

Sta. 11

Quartermasters Constructing . 11
Quartermasters, Regimental,

Duties of 75,78

Quartermasters, Relation of

Co. Com. to 79-83

Rations • 26,36,54,55

Regimental Quartermaster,

Duties of .75,78

Requisitions 23, 25, 29

PAGE

Requisitions, How made 29

Services, How secured 16

Services, Kinds of 15,17

Sidings * 38

Signal Corps, Duties of 5

Storehouses 38

Subsistence 28,35,49

Supt. of Construction 19

Supplies and Services, Cost of 11
Supplies, How purchased .15,16,42

Supplies Class "A" 29

Survey Officer 44

Tentage 24,25,27,40

Tracks 39

Transport Service 12

Transportation 52

Transportation Request 57

Treasury, Comptroller of 56

Uniform 19

Unloading 44

Vegetables, Purchase of 42

Vouchers 31, 46

Wagon Transportation 19,29

War Department 12

War, Modern 1

Water Requirements 22

Water Supply 42

Wood 42,52

INDEX TO APPENDICES

APPENDIX

Abstract of Clothing GG

Abstract of Disbursement .... K
Abstract of Subsistence Stores ZZ

Account Current Y

Accountability Equipment, Re-
turn of hh;

Allotments, Soldiers' MM

Animal Requisition G

Camp, Arrangement of L

Cars, Capacity of U

Cash Account Y

Cash Book J

Check Book J

Circular Proposal M

Clothing, Abstract of GG

Clothing Estimate F

Clothing Slip, Individual EE

Clothing, Requisition (bulk)... FF

Coffee, Liquid, Account CC

Crematory p. 47

Deposit Certificate J

Deposits, List of MM

Deposits, Soldiers' KK

Deposit, Receipt LL

Equipment, Ordnance A,

Equipment, Quartermaster AC

Final Statement MM

Forage and Bedding, Voucher. NN

Forage Requisition E

Funds, Estimate of B

Funds, Request for J

Furlough MM

Harness Requisition I

Individual Clothing Slip EE

Instruction to Bidders O

Inventory and Inspection Re-
port BE

APPENDIX

Invoice of Funds Transferred. CC

Issue Slip, Subsistence ZZ

Latrines T

Letter of Acceptance N

Materials, List of O

Memo. Receipt f or^^ij^iplie?: . DD
Memo. Receipt, Deposits ...'^. PP
Memo. Receipt, Credit Slip.... 00

Pay Roll X

Pay Roll, Company MM

Property Account PR

Property for Survey A A

Property, Quartermaster AP

Property, Medical A

Property, Miscellaneous A

Quartermaster Supplies, Trans-
fer of '.:... P

Quartermaster Supplies Charged
to Men NN

Ration Return W

Return of Unit Accountability
Equipment HH

Requisition for Bulk Clothing. FF
Responsibility for Supplies . . . NN

Subsistence Requisition H

Subsistence Return S

Subsistence Stores, Abstract of ZZ
Soldiers' Final Statement MM

Tentage Requisition D

Toilet Articles A

Troops, Movement of V

Vouchers to Property Account R

Vouchers for Services JP

Voucher for Supplies JP

Wagon Requisition I

HARVEY MILITARY SERIES

An Officer's Notes

By Captain R. M. Parker, U. S. Cavalry
Compiled by Lieut. C. C. Griffith, C. A. C.

Presents in a neat pocket-sized manual, a condensed compile-
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Army Regulations, Military Law, Small Arms Firing
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to which have been added some useful plates on military subjects.

This little manual presents in a convenient pocket size, all the
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Notes are written on each chapter explaining various orders
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Price $2.00

Published by
GEORGE U. HARVEY 109 Lafayette Street, New York

HARVEY MILITARY SERIES

Field Quartermaster's Handbook

This is a book detailing the practical daily work of the Army
Quartermaster officer, and is unlike any other book printed for
the Quartermaster Corps. It is necessary for non-coms, and
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The matter is from the lectures given under direction of
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Major W. A. Dempsey, Q. M. C, U. S. A., but it includes many
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Bound in cloth and fits the pocket. Order now.

Price $2.00

Handbook of Transportation

by Rail and Vessels

By Col. C. B. Baker, Q. M. C, U. S. A.

Printed by authority of the Ouartermaster General
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This is an authoritative book by the greatest expert in the
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Handy Size, bound in cloth. Order now.

Price $1.00

Published by

GEORGE U. HARVEY 109 Lafayette Street, New York

HARVEY MILITARY SERIES

Latest British Army Books

Field Entrenchments

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This is the ONLY complete work published on this new phase
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Machine Gun Training

Price $1.00

This work has been a training text book in the British army
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Price $1.00

Every British soldier carries this book in his pocket. It tells
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\l

Published by

GEORGE U. HARVEY 109 Lafayette Street, New York City

HARVEY MILITARY SERIES

Drill and Field Training— Signalling

Price Sl.OO

It is interesting to compare the British sj^stem with the U. S.
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Published by

GEORGE U. HARVEY 109 Lafayette Street, New York City

UNIVERSITY OF CALIFORNIA AT LOS ANGELES

THE UNIVERSITY LIBRARY
This book is DUE on the last date stamped helow

JAN 5 1942
APR 2 9 1960

Form L-O
20m-12,'S»(3:«0)

tnUflKSlTY OF CAUFOKHU

AT

LOS ANGELES

LIBKART

UC32

L44f Lawton -

Field quarter-
master's handbook.

ocsoo^HssTrai

f*o™9^^^^ '

UC32
L44f